Here's how you can maximize efficiency and free up time with technology as a facility manager.

Computerized Maintenance Management Systems (CMMS): Centralized asset management: Track and manage all facility assets efficiently. Preventive maintenance scheduling: Optimize equipment lifespan and reduce breakdowns. Work order management: Streamline maintenance requests, assignments, and tracking. Inventory control: Maintain accurate records of spare parts and supplies. 2. Building Automation Systems (BAS): Energy management: Optimize energy consumption through automated controls. Environmental monitoring: Maintain optimal indoor conditions for occupant comfort and health. Remote monitoring and control: Monitor and adjust system settings remotely.

In our industry we all have a lot of task that have to be reprioritized, using technology like AI, to handle some of the time consuming but necessary process will free you up to focus on more strategic goals and human interactions that tech cannot solve for. Our building are becoming smarter with BAS, CMMS, AI, and other communications platforms, ensure you find the right fit for your building and existing systems. As you source new tech it is important that you source platforms that are able to connect with other systems in your organization to be able to offer automation of information share, ie. using your CMMS to to share spend / asset information with your finance systems.

Automation tools can significantly enhance efficiency and free up time for facility managers by streamlining various tasks and processes. Nowadays many FM soft wares are available for helpdesk tickets tracking and management, PPM schedules, energy management, asset management, access control, incident reporting etc. These tools help the facility managers with comprehensive dashboards to monitor and take corrective actions. In short, automation tools help in data analysis and reporting of performance metrics, identify trends and areas of improvement. It can also give us customized reports for management review reducing the time spent on manual data compilation.

Maximizing efficiency and freeing up time as a facility manager can be achieved by leveraging technology to automate routine tasks, streamline communication, and enhance data tracking. Implementing facility management software and smart systems allows for real-time monitoring, efficient scheduling, and quick issue resolution, ultimately improving productivity and reducing time spent on manual processes.

Real-time data: Collect data on equipment performance, energy usage, and environmental factors. Predictive maintenance: Identify potential equipment failures before they occur. Facility optimization: Make data-driven decisions to improve facility operations.

Data analytics is a valuable tool for facility managers where trends and areas of improvements are available for making intelligent and informed decisions. There have been many times where the analysis of the facility operations data clearly gives you whether the issue is recurring due to design deficiency or due to operational mismanagement. It also helps in analyzing customer behavior, understanding their prime concerns and helps the facility managers to proactively plan their operations rather than waiting for the issue to happen. By leveraging data analytics facility managers can improve efficiency and focus more on strategic planning and decision making.

Work order management: Enable on-site technicians to access and update work orders. Asset tracking: Track equipment location and usage through mobile devices. Communication: Facilitate real-time communication between facility managers and staff.

Mobile facility management apps enable facility managers to monitor the status of tickets/work orders in real time, ensuring tracking and resolution in quick time. Regular maintenance schedules can be automated by scanning of QR codes through mobile and tracking of maintenance activities. Mobile technology has enabled Facility managers to track all client concerns from any location dynamically and address them expeditiously. They can even use barcode to scan assets in the Facility and reduce time spent on manual inventory checks.

By deploying energy management smart sensors we can monitor energy usage and optimize heating, cooling and lighting systems automatically. We can generate automatic reports on energy consumption and identify areas of improvement. Latest EMS give you the trends and performance of the building with respect to industry standards and guide on actions to be taken to optimize energy use. As we are going for green building certifications, energy management of the building plays a huge role in achieving standards and demonstrates that your company is energy conscious and committed to sustainability. Clients prefer to opt for buildings that are green certified with highest USGBC /IGBC standards.