Here's how you can manage your own tasks while guiding and supporting your team members.

1 Prioritize Tasks

To manage your tasks while supporting your team, start by prioritizing your workload. Identify the most critical tasks that require your attention and use a system like the Eisenhower Matrix to categorize tasks based on urgency and importance. This helps you focus on what needs to be done now and what can be scheduled for later. Remember, not everything that is urgent is important, and vice versa. By prioritizing effectively, you ensure that you're addressing the right tasks at the right time while still having the bandwidth to support your team.

2 Delegate Wisely

Delegation is a crucial supervisory skill that allows you to manage your tasks effectively while empowering your team. Assess the strengths and capabilities of your team members and assign tasks accordingly. Ensure that you provide clear instructions and the necessary resources for them to succeed. Delegating not only lightens your load but also helps in developing your team's skills and confidence. Trust your team with responsibilities, and they will feel more engaged and committed to the team's objectives.

4 Time Management

Effective time management is essential for balancing personal tasks with team support. Use tools like calendars and task lists to schedule your time and avoid overcommitment. Block out time for deep work on your tasks as well as for supporting your team. Remember to include buffer time for unexpected issues or opportunities to mentor team members. By managing your time well, you can be more productive and available for your team when they need guidance or support.

5 Encourage Autonomy

Fostering autonomy within your team can significantly reduce the demand on your time, allowing you to focus on your tasks. Encourage your team members to take initiative and make decisions within their scope of work. This not only builds their confidence and skills but also reduces the frequency of interruptions in your work. Provide guidance and support when needed, but also trust in their abilities to handle tasks independently.

6 Support Development

Supporting the professional development of your team members is a key aspect of supervisory skills. When team members grow, they become more competent and can take on more complex tasks, which in turn allows you to focus on your responsibilities. Invest time in identifying training opportunities, providing mentorship, and setting developmental goals. A team that is continuously learning is more adaptable and can take on a greater share of responsibilities, easing the load on you as a supervisor.

7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?