Here's how you can manage a facility maintenance project that is behind schedule or over budget.

There is always solution to a problem . So, we can go for cheaper and best substitute material , technology and the best team via good Hr can be the solution to overcome .

Start by thoroughly assessing the project's current status to identify the root causes of delays or budget overruns. Review project schedules, financial reports, and performance metrics, and interview team members and contractors. Understand the specific issues impacting the project to develop an effective recovery plan. Determine which tasks are behind schedule, which costs are over budget, and how these issues are interrelated. Prioritize problems based on their impact and address the most critical ones first.

In my experience, if you have to take additional time to assess the status of a project you have not been following along close enough or failed to plan adequately. Something went wrong and in my experience it was most likely a higher level management coming down to make changes in the middle of the project. Using tact to try to remain in the original scope as much as possible is best, and if changes are required communicating there will be additional costs and timeline considerations may influence them back to the original plan.

Create a recovery plan outlining steps to get the project back on track, including revised schedules, cost-control measures, and resource reallocation strategies. Set realistic milestones and deadlines. Communicate these changes clearly to your team, ensuring everyone understands their revised roles and responsibilities. Negotiate with contractors or suppliers for better terms to help control costs. Be prepared to make tough decisions, such as cutting non-essential tasks or finding more efficient ways to complete the work.

An effective project manager should plan well in advance the team and the tasks of the team for the successful completion of the project . Time management and team management are essential for the success of any fast paced projects in facilities management . The entire team’s mindset needs to be changed to an attitude of engagement. The oneness and focus of the team is crucial for the recovery plan to be successful. Team members should know in advance their scope of work and the areas of engagement. Project planning and team meetings are essential for early detection of delays and hurdles. Giving space for team members to express their opinions do help in taking collaborative decisions and ensuring project completion on time.

Engage your team for successful recovery by holding a meeting to discuss the project's status and required actions. Encourage open dialogue to gather insights and suggestions from those directly involved. Their hands-on experience is invaluable for overcoming challenges. Foster a collaborative environment where everyone is committed to the project's success and feels accountable for their role. Clear communication and a supportive atmosphere will boost morale and productivity.

Manage costs by scrutinizing every expense and identifying areas to cut costs without compromising quality or scope. This might include renegotiating contracts, ordering materials in bulk, or finding more cost-effective solutions. Implement strict budget monitoring to track expenses in real-time and prevent further overruns. Communicate with financial stakeholders, providing transparent updates on cost-saving measures and the project's financial health.

Monitor the project's progress closely after implementing your recovery plan. Use project management tools to track milestones, deadlines, and budgets. Share regular progress reports with stakeholders to maintain transparency and build trust. Be prepared to make immediate adjustments if the project deviates from the plan. Continuous monitoring enables quick responses to new challenges and ensures the project stays on course.

Effective communication is important, but at the same time you have to be careful not to burden the project with unnecessary communication. I recommend being an enabler, as a leader your job is to clear obstacles to ensure people can do their jobs most effectively. Empower others to take initiative to solve problems or raise issues early to get ahead of the curve.

After every project is completed I recommend having a team meeting to discuss what went right and what went wrong, you should encourage people from every level to openly discuss what they experienced because they all had a different role to play so their experiences were different. The perspective and recommendations made at this meeting should be used to influence future projects to help eliminate the issues that led to the delays or cost overruns.