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Last updated on 2024年6月11日

Here's how you can give feedback to others without making common mistakes.

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Giving feedback is an essential skill, particularly in professional environments, but it's not without its pitfalls. The way you present your thoughts can either foster growth and improvement or lead to defensiveness and resentment. The key is to strike a balance between honesty and empathy. To navigate this delicate process, critical thinking is indispensable. It helps you assess not just the work that you're reviewing but also the manner in which you deliver your feedback. By being mindful of common feedback mistakes, you can ensure that your input is constructive, well-received, and ultimately beneficial.

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Eddie Bullinger

Creative Marketing Manager at CAVALLO Software

1 Stay Positive

Starting with positive comments sets a welcoming tone for the feedback session. It's not just about being nice; it's about building a foundation of trust and respect. When you recognize someone's efforts and achievements before diving into what could be improved, they're more likely to be receptive to your suggestions. This doesn't mean sugarcoating the issues — it's about acknowledging the good while guiding towards the better. Think of it as a sandwich where praise is the bread that encases the meat of constructive criticism.

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2 Be Specific

Vague feedback can be confusing and unhelpful. It's crucial to be specific about what needs improvement. Instead of saying "Your report needs work," pinpoint the exact areas that could be enhanced, such as "The report would benefit from more detailed market analysis in section three." This not only makes your feedback more actionable but also shows that you've paid close attention to their work. Specificity demonstrates investment in their progress and provides clear direction for next steps.

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Asmaa Ellabban

Writing Feedback Specialist | Dedicated to Exceptional Care
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Being concise and specific is important when giving feedback. Sometimes long feedback could be daunting as it entails many points, which could be difficult to understand. Give it bit by bit and address the major ones first. Also, be honest with your positive feedback. As mentioned, it is sugarcoating at all. Be interested in people. Help them see their beautiful side and help them add a few touches to the things to shine and glow, and this will make you a great leader. Lead by example and be open to hearing from everyone. As a leader, this will help build rapport with them and will make them actively listen to your feedback.

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3 Focus on Behavior

When giving feedback, concentrate on behaviors and actions, not on the person's character or personality. This distinction helps prevent the recipient from feeling personally attacked, which can trigger defensive reactions. For example, instead of saying "You're disorganized," you could say, "Your project timeline could use more structure to ensure deadlines are met." By focusing on what can be changed rather than personal traits, you encourage positive development and maintain a constructive atmosphere.

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4 Offer Solutions

Merely pointing out problems isn't enough; offering solutions or alternatives shows that you're committed to helping the person improve. It's not about doing the work for them but about guiding them towards finding their own solutions. For instance, if a presentation lacked clarity, suggest ways to streamline the information or resources they can use to enhance their delivery. This approach not only makes your feedback more valuable but also empowers the recipient to take initiative.

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Asmaa Ellabban

Writing Feedback Specialist | Dedicated to Exceptional Care
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Another thing I find helpful and I do when giving feedback to others is that I explain to them what they did or what it meant. For example, when giving feedback on a piece of writing, I would explain what they wrote and how it could be enhanced to convey the meaning. Giving just general comments might not be helpful as it doesn’t entail what exactly has to be done. Also, when people read your feedback, they can sense if you write this for them in specific or just went over what they write so quickly. Being genuine and truly present shows. Never underestimate intelligence of people.

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5 Timing Matters

The timing of your feedback can greatly influence its effectiveness. Providing feedback too soon or too late can diminish its impact. Immediate feedback might be necessary for quick corrections, but in other cases, allowing some time for reflection can be beneficial for both you and the recipient. Choose a moment when you both have the time and mental space to engage in a meaningful discussion. Timely feedback ensures relevance and shows that you're considerate of their process.

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6 Follow Up

Feedback shouldn't be a one-off event; it's part of an ongoing dialogue. Following up shows that you're invested in the person's development and gives them the opportunity to reflect on their progress. It can be as simple as checking in to see how they've implemented your suggestions or offering further assistance if needed. This continuous engagement reinforces the importance of the feedback and solidifies your role as a supportive collaborator in their growth journey.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Eddie Bullinger

Creative Marketing Manager at CAVALLO Software
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Giving feedback is important, and the key is to always be honest, talk straight, and trust the person you hired to do the job they were hired to do. Sugarcoating and holding back doesn't help anyone. When you're upfront about what needs to improve, it shows you care about (and believe in) their growth. Imagine if someone didn't tell you the truth – you'd never know what to fix. They have the potential to do great, and your honest feedback will help them get there.

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Here's how you can give feedback to others without making common mistakes.

1

2

3

4

5

6

7

1 Stay Positive

2 Be Specific

3 Focus on Behavior

4 Offer Solutions

5 Timing Matters

6 Follow Up

7 Here’s what else to consider

Critical Thinking

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Here's how you can give feedback to others without making common mistakes.

1

2

3

4

5

6

7

1 Stay Positive

2 Be Specific

3 Focus on Behavior

4 Offer Solutions

5 Timing Matters

6 Follow Up

7 Here’s what else to consider

Critical Thinking

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感谢您的反馈

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