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Here's how you can effectively lead a team during high-pressure live events.

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Leading a team during live events can be a daunting task. The pressure to perform flawlessly in real-time can strain even the most seasoned professionals. However, with the right approach and mindset, you can steer your team to success. It's all about preparation, communication, and adaptability. By understanding the dynamics of live events and employing strategies that foster teamwork and resilience, you can navigate the challenges that come with the territory. The following sections will guide you through the essential steps to effectively lead your team in these high-pressure situations.

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Barbara Kotlyar

B2B Marketing Strategy + Impeccable Execution

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1 Prepare Thoroughly

Preparation is the bedrock of success for live events. Begin by ensuring that every team member understands their role and responsibilities. Create a detailed plan that covers all aspects of the event, including timelines, equipment needs, and contingency protocols. Regularly conduct rehearsals to iron out any kinks and to build confidence within the team. Effective preparation also means anticipating potential problems and having a plan B (and even a plan C) ready to deploy at a moment's notice.

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Barbara Kotlyar

B2B Marketing Strategy + Impeccable Execution
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One of the main goals of an event is to develop connections with your key decision makers, and prospects. Beyond the typical event logistics, when I run an event we create a list of targets for each attendee with a cheat sheet on them. The cheat sheet allows us to quickly understand their company, role, relationship with our team, and some non-work information about a hobby or life events to help us better connect quickly.

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Fred Yoss

Retired
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Include as many people as possible, and treat everyone's input as a solution or as a beginning to a solution. Gather information from people affected by the solution.

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2 Communicate Clearly

Clear communication is critical during live events. Establish a communication protocol that details how information will be shared among team members. Use tools and technology that are reliable and familiar to everyone involved. During the event, keep communication concise and direct to avoid misunderstandings. It's also vital to listen to feedback from your team and to be open to making quick decisions based on their on-the-ground insights.

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3 Lead Calmly

Leadership during live events requires a calm and composed demeanor. Your team will look to you for guidance, especially when things don't go as planned. Maintain a level head and display confidence; this will help to reassure your team and keep morale high. Practice stress management techniques and encourage your team to do the same. A calm leader can think clearly and solve problems more effectively, which is essential in a high-pressure environment.

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Fred Yoss

Retired
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To help maintain calm, it is time to use monotone voice, and approach. Keep a non aggressive stance and attitude, maintain eye contact.

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4 Empower Teammates

Empower your team by trusting them to make decisions and take initiative. Delegating authority not only lightens your load but also boosts your team's confidence and investment in the event's success. Encourage creativity and allow room for your team members to showcase their strengths. When each person feels valued and trusted, they are more likely to go above and beyond, ensuring the event runs smoothly.

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5 Adapt Quickly

Adaptability is a crucial skill during live events. No matter how well you plan, unexpected issues can arise. Be ready to adjust your strategy on the fly without losing sight of the event's objectives. Foster a flexible mindset within your team by encouraging problem-solving and innovation. When your team is prepared to pivot quickly, you can overcome challenges without disrupting the flow of the event.

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6 Reflect and Learn

After the event, take time to reflect on what went well and what could be improved. Gather feedback from your team and discuss lessons learned. This post-event analysis is an opportunity to grow and enhance your skills for future events. Recognizing your team's hard work and successes is also important for morale and motivation. Continuous learning and improvement are key to leading effectively under pressure.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Hesham Hamdy, MBA, PMP, DMI Pro

Regional Marketing Director | Digital Tansformation Expert | Keynote Speaker | Vlogger | Content Creator | Newsletter Editor | Podcaster
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Guiding individuals through challenging life events demands exceptional leadership rather than mere management. Several key points must be considered: 1. Transparency: Open communication fosters trust and allows team members to feel valued and informed 2. Clear Action Plan: Develop a well-defined and actionable time bound plan that outlines the steps required to navigate the challenging situation 3. Motivation and Support:Recognize efforts, provide encouragement, and assistance when needed to maintain morale and performance 4. Positive Work Environment: Eliminate stressors and promote a healthy work-life balance. This enhances team resilience 5. Optimistic Outlook: Embrace an optimistic perspective and share your vision for the future

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Here's how you can effectively lead a team during high-pressure live events.

1

2

3

4

5

6

7

1 Prepare Thoroughly

2 Communicate Clearly

3 Lead Calmly

4 Empower Teammates

5 Adapt Quickly

6 Reflect and Learn

7 Here’s what else to consider

Live Events

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Here's how you can effectively lead a team during high-pressure live events.

1

2

3

4

5

6

7

1 Prepare Thoroughly

2 Communicate Clearly

3 Lead Calmly

4 Empower Teammates

5 Adapt Quickly

6 Reflect and Learn

7 Here’s what else to consider

Live Events

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