Here's how you can effectively lead large group facilitation sessions as an executive.

I agree that setting clear objectives at the outset is key, but I would also add that objectives could be stated, “a successful session today would achieve these things for us.” And maybe, adding that the help of the group is key. I am not sure how we are defining “large” group here, but I think, in addition to stating clear objectives, a quick overview of “how we hope to work together today,”also has a feeling of camaraderie and collaboration as well. And I always make room for additions to the ground rules from the group if it’s feasible size-wise.

Depending on the size of the group, let’s say more than 20, I like to have small groups in mind, or already sorted before people arrive so following introduction and objectives/ground rules, people can move to stations where they each have specific topics/problems to address. You can have each group, flipchart their results, and then rotate groups to the next station. Again, depending on the topics, I have had one person from each group stay behind during the rotation to present their results to the new group quickly. They then rejoin their group in the new station. As the executive, you can rotate around and be a generous listener/facilitator at each station. This style of rotation can help with dominating voices and cover topical ground.

Leverage Technology: Use digital whiteboards like Mural or Google Jamboard to brainstorm ideas, making them visible to all participants. Implement voting apps like Slido or Mentimeter for instant feedback, fostering inclusivity. During a leadership conference, these tools helped gather opinions from a diverse audience, driving more informed decision-making. Simplicity is Key: Opt for user-friendly tools that don't require extensive training. Human Connection: Remember, technology should enhance, not replace, human interaction. Clear Objectives: Always tie tech use to session goals. For example, if the aim is to foster creativity, use digital brainstorming tools. If decision-making is the focus, real-time voting apps can be beneficial.

I think that building in an indispensable time for debriefing the group processes can be a powerful group dynamic/learning tool. One model could be to break up the group in small groups again and have each group dissect the session into quadrants – – stop doing, start doing, do more, do less (just a 2 x 2 on a flipchart or whiteboard ). The emphasis and introduction of this debrief is not to be hyper critical, but to foster a culture of continuous improvement and accountability. “ maybe next time we should stop doing XYZ.” Or, “ I like the way we did ABC – – we should do more of that next time.” Etc.. after each group discusses their quadrants on their own, a representative of each group could report out.

I've found that large group facilitation usually requires the help of several trusted co-facilitators. Your co-facilitators can help to run breakout groups and ensure that they remain focussed on the end goal. They can support you in the delivery of part of the presentation so that the audience hear a change of voice and perhaps style to keep them interested. They can provide constructive feedback at the end a sesssion and draw your attention to non-verbal cues from the delegates. Finally, they can help spread and embed the key messages afterwards on your behalf.