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Here's how you can effectively collaborate with audiovisual technicians in public speaking.

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Public speaking is an art that often relies on the seamless integration of audiovisual (AV) elements to enhance the message and engage the audience. To ensure your presentation runs smoothly, it's crucial to work effectively with AV technicians who can make or break your performance. Understanding their role, communicating your needs clearly, respecting their expertise, being prepared for technical hiccups, and building a rapport are key steps to a successful collaboration.

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Siddhant O.

105X LinkedIn Top Voice | Top PM Voice | Top AI & ML Voice | SDE | MIT | IIT Delhi | Entrepreneur | Full Stack | Java |…
Noelia Sierra

?? Ex-Sales Manager para LinkedIn Espa?a & Portugal /Speaker y Autora/ cultura corporativa, soft skills, y marca…
Raquel Sánchez Armán

Fundadora Helpers Speakers y Escuela de Conferenciantes | Escritora | TOP VOICE | Representación conferenciantes…

1 Know Roles

Understanding the specific roles of audiovisual technicians is the first step to effective collaboration. These professionals are responsible for the setup and operation of sound and visual equipment such as microphones, projectors, and lighting. Recognizing their technical expertise and the pressures they face to deliver a flawless event will help you appreciate their challenges and communicate more effectively. When you know what they do, you can better articulate your needs and ensure that your vision for the presentation aligns with their execution.

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Siddhant O.

105X LinkedIn Top Voice | Top PM Voice | Top AI & ML Voice | SDE | MIT | IIT Delhi | Entrepreneur | Full Stack | Java | Leadership Management | GCP Diamond League | Problem Solving
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The first step in understanding audiovisual technicians' specific roles is to collaborate effectively. Setting up and operating music, pictures—like microphones, projectors and lighting—is what these experts do. This makes it easier for someone to tell their needs if they know what such people do. Understanding them also makes it possible o appreciate all the stress they go through in trying to make every event flawless. In so doing, it becomes possible even to make requests more precisely than otherwise would be possible.

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2 Communicate Early

Early communication with AV technicians is vital. Reach out well before the event to discuss your requirements and any special requests you might have. This could include the type of microphone you prefer, the layout of visual aids, or the need for rehearsal time. Providing advance notice of these details allows technicians to prepare and ensures that they can accommodate your needs or offer alternatives if certain requests are not feasible.

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Noelia Sierra

?? Ex-Sales Manager para LinkedIn Espa?a & Portugal /Speaker y Autora/ cultura corporativa, soft skills, y marca personal?? Acompa?o a empresas y directivos a vender más y liderar mejor/ ?Transformamos a tu equipo?????
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La comunicación entre tu equipo y el de técnicos de luces y sonido es clave para que tu conferencia sea un éxito. En mi caso siempre me gusta llegar antes al lugar donde voy a hacer mi presetnación, situarme y conocer a las personas que harán el evento posible. Me aprendo sus nombres y roles, y les explico lo que necesito en cada uno de los momentos de mi conferencia. Creo que llamar a las personas por su nombre y apreciar su trabajo, hace que la confianza sea más estrecha y el trabajo salga mejor. Y si en algún momento surge algún problema no hay nada como quitarle importancia sobre el escenario con un poco de humor.

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Raquel Sánchez Armán

Fundadora Helpers Speakers y Escuela de Conferenciantes | Escritora | TOP VOICE | Representación conferenciantes oradores exclusivos | Eventos Corporativos| Presentadores Maestros Ceremonia | Formación | Team Building |
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Sin duda, lo mejor que puedes hacer como orador, es hacerte amigo de los técnicos de sonido Si esos chicos invisibles que suelen llevar camisetas negras, y están sentados en una mesa llena de cables. Te van a salvar de más de una. Además, si agradeces su ayuda en público, te ganarás el cari?o de ellos y de la gente.

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3 Respect Expertise

Respecting the expertise of AV technicians is crucial in fostering a collaborative environment. They have extensive knowledge of the equipment and its capabilities and can offer valuable advice on how to maximize its potential for your presentation. Trust their suggestions and be open to their recommendations on technical aspects, such as sound levels or lighting options, which can greatly enhance the impact of your speech.

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Patricia Sánchez

+100 negocios #Moda #Belleza ahora crecen en digital con mis formaciones y servicios ??#MarketingDigital #FashionLaw #IA ???Consultora | Speaker | Autora Bestseller ??CEO FashionDigitalLaw ??Co-founder LaCaraV
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En este punto cabe destacar que es muy importante 'hacer equipo' porque cada pieza es una pieza fundamental del puzzle. Practica la escucha activa en la organización y sobre todo agradece el trato depositado.

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4 Prepare for Hiccups

Always be prepared for technical hiccups. Despite the best preparations, technology can be unpredictable. Discuss potential issues and backup plans with the AV team in advance. Knowing what to do in case of a microphone failure or a slide that won't advance helps you remain calm and professional during your presentation. The technicians will appreciate your understanding and readiness to adapt, which can make problem-solving under pressure much smoother.

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Patricia Sánchez

+100 negocios #Moda #Belleza ahora crecen en digital con mis formaciones y servicios ??#MarketingDigital #FashionLaw #IA ???Consultora | Speaker | Autora Bestseller ??CEO FashionDigitalLaw ??Co-founder LaCaraV
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Cuando pasen imprevistos, improvisa, pero hazlo con profesionalidad, naturalidad y cercanía. Siempre pueden aparecer contratiempos que no medimos pero esos escenarios B, C o D, son los que te harán crecer como profesional y como persona. Ayúdate del equipo para que podáis solventar lo mejor posible.

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5 Build Rapport

Building rapport with AV technicians can significantly improve collaboration. Take the time to introduce yourself and engage in friendly conversation before getting down to business. A positive relationship encourages open communication and mutual respect, which can be particularly beneficial if you need to make last-minute changes or requests. Remember, a collaborative approach often results in a more successful and stress-free presentation.

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6 Rehearse Together

Rehearsing with AV technicians is an often overlooked but essential part of preparing for your speech. This is your chance to work through your presentation with the technical elements in place, ensuring cues are understood and transitions are smooth. It also allows technicians to familiarize themselves with your speaking style and pace, which can help them anticipate your needs during the actual event. A shared rehearsal can make all the difference in delivering a polished and professional presentation.

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Patricia Sánchez

+100 negocios #Moda #Belleza ahora crecen en digital con mis formaciones y servicios ??#MarketingDigital #FashionLaw #IA ???Consultora | Speaker | Autora Bestseller ??CEO FashionDigitalLaw ??Co-founder LaCaraV
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Los ensayos son fundamentales sobre todo para calcular los tiempos de presentación. Procura que esto se haga con antelación y que pueda haber una reunión previa de equipo unas horas antes del evento.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Richard Dickson

Helping People Connect with God, Especially through Music
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The AV technician and the presenter both want to be successful. For this presentation, both are on the same team and it is important to be mutually respectful. To be condescending, get angry if issues arise, or operate similarly will not further the presentation or build proper relationships. Even the validity of the speaker and the information may be negatively impacted in the eyes of the audience.

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Here's how you can effectively collaborate with audiovisual technicians in public speaking.

1

2

3

4

5

6

7

1 Know Roles

2 Communicate Early

3 Respect Expertise

4 Prepare for Hiccups

5 Build Rapport

6 Rehearse Together

7 Here’s what else to consider

Public Speaking

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Here's how you can effectively collaborate with audiovisual technicians in public speaking.

1

2

3

4

5

6

7

1 Know Roles

2 Communicate Early

3 Respect Expertise

4 Prepare for Hiccups

5 Build Rapport

6 Rehearse Together

7 Here’s what else to consider

Public Speaking

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