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Last updated on 2024年6月13日

Here's how you can conquer procrastination and meet deadlines as a case manager.

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Procrastination can be a serious impediment in the fast-paced field of case management, where meeting deadlines is not just a preference, but a necessity. As a case manager, you're responsible for coordinating and providing care to clients, often with complex needs and time-sensitive situations. Letting tasks pile up can lead to stress, mistakes, and dissatisfaction among clients and colleagues. But don't worry, with the right strategies, you can overcome procrastination and become a master of time management.

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Charles Umeh

Public Health Physician and Telemedicine Expert.…

1 Identify Triggers

Understanding what triggers your procrastination is the first step towards conquering it. Common culprits include feeling overwhelmed by a task's complexity , fearing failure , or simply not finding the work engaging. By pinpointing these triggers, you can take proactive steps to mitigate them. Break down complex tasks into manageable parts, set personal deadlines that are earlier than the official ones, and try to find aspects of the work that you do find engaging to maintain motivation.

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Charles Umeh

Public Health Physician and Telemedicine Expert. Family Planning Advocate, UNDP Awardee and USAID YALI alumni..
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Recognize what causes your procrastination. Use AI tools to track and analyze your habits. Understanding your triggers helps you develop strategies to address and overcome them effectively.

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Ann Cowper

Nurse Coach | Overwhelmed and unsupported? You do not have to handle this alone|??
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The most common reason for procrastination is communication. We are afraid to approach someone if we don’t have the right answer. 1. Always remember that people want to hear from you, even if it’s not what they want to hear. 2. We don’t know what they’re thinking, so approaching the situation slowly is the best action. 3. If someone seems to have a negative feeling, don’t ask them what’s wrong with you? Ask them how they’re doing or there anything I can do for you right now. 4. Make the phone call to update someone. Even if it’s to say we’re still working on it we haven’t heard anything yet.

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2 Set Priorities

Effective prioritization is crucial for case managers who juggle multiple cases simultaneously. Start by listing all your tasks and then rank them based on urgency and importance. This helps you focus on what needs to be done first, reducing the chance of being sidetracked by less critical activities. Remember, not everything that demands your attention is important, and not everything that's important demands immediate attention.

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Charles Umeh

Public Health Physician and Telemedicine Expert. Family Planning Advocate, UNDP Awardee and USAID YALI alumni..
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Prioritize tasks based on urgency and importance. Use AI to create dynamic to-do lists and allocate resources efficiently. Focus on high-impact activities that align with your project goals.

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3 Time Blocking

Time blocking is a powerful technique where you allocate specific blocks of time to different tasks or types of work. It can help you create a more structured approach to your day and reduce the temptation to procrastinate. Dedicate uninterrupted blocks of time to high-priority tasks and respect these blocks as if they were appointments with your most important client—because in a way, they are.

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Charles Umeh

Public Health Physician and Telemedicine Expert. Family Planning Advocate, UNDP Awardee and USAID YALI alumni..
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Implement time blocking to structure your day. Allocate specific periods for different tasks, ensuring focused work sessions. AI-powered calendars can help you manage and optimize your schedule.

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Ann Cowper

Nurse Coach | Overwhelmed and unsupported? You do not have to handle this alone|??
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I hear, “ is she in there? I saw her go in and she hasn’t come out “. I had closed my door and put up a sign Do Not Disturb. I always had an open door during the day so nurses and doctors could come in and out to ask questions. It was the end of the day and I had to get something done.

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4 Eliminate Distractions

Distractions are the arch-nemesis of productivity. Identify what commonly distracts you—be it social media, emails, or office chatter—and take steps to eliminate or reduce these interruptions during work hours. This might mean turning off notifications , setting specific times to check emails, or finding a quieter place to work. By controlling your environment, you can maintain better focus on the tasks at hand.

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Charles Umeh

Public Health Physician and Telemedicine Expert. Family Planning Advocate, UNDP Awardee and USAID YALI alumni..
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Identify and remove distractions from your workspace. Use AI to set digital boundaries, such as blocking non-essential websites. Create a conducive environment for deep work to enhance productivity.

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5 Self-Care Matters

Never underestimate the power of self-care in boosting productivity. Lack of sleep, poor nutrition, and no exercise can all contribute to procrastination. Make sure you're getting enough rest, eating healthily, and incorporating some form of physical activity into your routine. When your body and mind are well-cared for, you'll find it easier to concentrate and less likely to put off tasks.

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Charles Umeh

Public Health Physician and Telemedicine Expert. Family Planning Advocate, UNDP Awardee and USAID YALI alumni..
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Prioritize self-care to maintain high performance. Incorporate regular breaks, exercise, and mindfulness practices. AI wellness apps can help track your health, ensuring you stay balanced and motivated.

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6 Reflect & Adjust

Finally, take time to reflect on your progress and adjust your strategies as needed. What's working well? What isn't? Perhaps certain tasks consistently end up on the back burner, or maybe your time blocks are too rigid. Adjusting your approach based on reflection can help you find a system that works for you and keeps procrastination at bay.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Here's how you can conquer procrastination and meet deadlines as a case manager.

1

2

3

4

5

6

7

1 Identify Triggers

2 Set Priorities

3 Time Blocking

4 Eliminate Distractions

5 Self-Care Matters

6 Reflect & Adjust

7 Here’s what else to consider

Case Management

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Here's how you can conquer procrastination and meet deadlines as a case manager.

1

2

3

4

5

6

7

1 Identify Triggers

2 Set Priorities

3 Time Blocking

4 Eliminate Distractions

5 Self-Care Matters

6 Reflect & Adjust

7 Here’s what else to consider

Case Management

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