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Here's how you can boost your productivity and efficiency using new technology.

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In today's fast-paced world, managing your time effectively is crucial to staying ahead. Fortunately, new technology offers a myriad of tools to help you boost productivity and efficiency. Whether you're a busy professional or a student juggling multiple responsibilities, understanding how to leverage these tools can make a significant difference in your daily routine. By incorporating cutting-edge software and applications into your workflow, you can streamline tasks, reduce distractions, and ultimately achieve more in less time. Let's explore some strategies that can help you harness the power of technology to enhance your time management skills.

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Celine Baclet
Sachin Kodagali

Senior Principal Engineer - Systems Engineering Leader, V&V Manager @ Baxter | PhD in Computer Science

1 Smart Planning

To get the most out of your day, smart planning is essential. Utilize digital calendars and scheduling tools to keep track of appointments, deadlines, and important events. These platforms often offer customizable notifications, which can help you stay on top of your commitments without the need to constantly check your agenda. By setting aside specific times for different tasks, you can create a structured routine that maximizes productivity while minimizing time wasted on deciding what to do next.

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Celine Baclet
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Voici en partie, comment j'utilise Google Agenda : - Je crée des plages pour tout ! (rdv, réunions, taches, etc..) - J'utilise des titres clairs (avec un verbe d'action : "traiter les emails", "envoyer propal", etc...) et j'ajoute des descriptions détaillées lorsque c'est nécessaire. - J'attribue une couleur distincte à chaque catégorie d'évènement (jaune = perso, bleu = pro, violet = rdv...) - J'utilise les fonctions de récurrences pour les évènements qui reviennent régulièrement (suivi client, stats , compta...) - J'utilise les rappels personnalisés (par exemple avant certaines réunions..)

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2 Task Automation

Task automation is a game-changer when it comes to saving time. Many repetitive and time-consuming tasks can now be handled by software. For instance, email filters can sort your inbox, and automation tools can manage social media posts or compile data into reports. By setting up these systems once, you free up hours each week that can be redirected towards more complex and rewarding work, thus enhancing your overall efficiency.

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Celine Baclet
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Voici 3 automatisations avec Google agenda qui me font gagner du temps au quotidien : - Je crée des taches "à faire plus tard" directement à partir des emails. Ce qui les ajoute automatiquement dans mon planning. - J'ai synchronisé mon CRM avec Google agenda pour qu'il soit automatiquement mis à jour sans effort - Je crée des évènements récurrents pour les taches régulières (réunions hebdos, sessions de formations, etc..)

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Adela Ioni??

Self-Mastery Coach | Helping You Overcome Procrastination, Build Courage & Create a Fulfilled Life | Growth Mindset & Systemic Coaching
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- On platforms like Slack, Microsoft Teams, Zoom, Google Workspace you can share documents, have meetings, and collaborate in real-time. - Zapier, IFTTT, Microsoft Power Automate are useful to automate repetitive tasks - Focus platforms (Focus Booster), time tracking apps (Toggl), calendar apps (Google Calendar) help you improve time management and maintain your focus. Also, here you can track your time spent on your tasks to analyze your productivity. - With Google Drive, Dropbox, OneDrive, Box you can share and access files from anywhere, on any device.

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3 Focused Work

Distractions are the bane of productivity. To combat this, leverage technology that blocks distracting websites and notifications during work hours. Apps that promote focused work sessions, often inspired by techniques like the Pomodoro Technique, encourage you to work in concentrated bursts with short breaks in between. This can help you maintain a high level of concentration and prevent burnout.

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Celine Baclet
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Je conseille souvent l'appli Freedom sur téléphone qui permet de bloquer temporairement l'accès des sites, applis... C'est vous qui planifiez les sessions de blocage récurrentes comme vous le souhaitez pour rester concentré.

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4 Efficient Communication

Efficient communication is vital in any team setting. Collaborative tools enable real-time communication and document sharing without the need for lengthy meetings or back-and-forth emails. By consolidating communication channels and utilizing these platforms, you ensure that everyone is on the same page, which streamlines project management and accelerates decision-making processes.

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Celine Baclet
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Je trouve que Slack est très pratique pour communiquer en équipe. Vous pouvez discuter, partager des fichiers et tout ceci en temps réel. C'est un outil polyvalent qui s'adapte à tous les types d'équipe et de projets. Il faut simplement faire attention à ne pas créer trop de canaux pour éviter l'effet surcharge d'informations.

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5 Learning and Development

Never underestimate the power of continuous learning and development. Online courses and webinars can help you acquire new skills and knowledge at your own pace. Many of these resources offer flexible scheduling and personalized learning paths, making it easier to fit professional development into your busy schedule. Staying updated with the latest trends and techniques in your field can lead to more innovative solutions and improved time management.

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Celine Baclet
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Collaborer avec d'autres personnes rend l'apprentissage encore plus enrichissant et stimulant. Alors n'hésitez pas à créer des groupes pour partager vos ressources, discuter, vous entraider...

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6 Health and Wellbeing

Lastly, remember that productivity is not just about working smarter; it's also about taking care of your health and wellbeing. Technology offers various apps that remind you to take breaks, track your sleep patterns, or guide you through meditation sessions. By maintaining a healthy work-life balance, you ensure that you're always performing at your best, both mentally and physically.

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Sachin Kodagali

Senior Principal Engineer - Systems Engineering Leader, V&V Manager @ Baxter | PhD in Computer Science
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Work and work makes even a super hero a dull boy. No work and fun makes him even worse, so what do we do. Work hard but give time to fun, may be 10 mins of laughter, 30 mins yoga, 15 mins meditation and 7-8 hours of good sleep. Breaks are a integrable part of daily work, well planned lunch break and 2-3 short breaks helps refocus and recalibrate your thoughts, plans and gets the best actions of you.

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Celine Baclet
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Vous pouvez aussi créer votre propre rituel de bien-être. Choisissez une activité qui vous ressource ou vous détend et consacrez-y 10 ou 15 minutes chaque jour. De préférence, déterminer un horaire fixe pour en faire une routine qui réduit votre stress et recharge vos batteries.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Celine Baclet
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Mieux vaut adopter une approche par étapes pour les nouveaux outils. Plut?t que de tout bouleverser d'un coup, choisissez une seule application à la fois. Donnez-vous le temps de vous familiariser avec ses fonctionnalités, avant de passer à un autre outil.

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Bonolo Lois-Eunice Mabotja

Entrepreneurship| Education| Media
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Whenever I am in my open window (I free period of time where I am out of work and looking for my next job), I make time to learn or sharpen a skill. This has led me to some of the best productivity tools one can on the internet. I have mastered iLovePdf.com, Canva.com, YouTube and Facebook live. I am yet to improve on my wix.com and I want to go back to coding in the near future.

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Here's how you can boost your productivity and efficiency using new technology.

1

2

3

4

5

6

7

1 Smart Planning

2 Task Automation

3 Focused Work

4 Efficient Communication

5 Learning and Development

6 Health and Wellbeing

7 Here’s what else to consider

Time Management

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Here's how you can boost your productivity and efficiency using new technology.

1

2

3

4

5

6

7

1 Smart Planning

2 Task Automation

3 Focused Work

4 Efficient Communication

5 Learning and Development

6 Health and Wellbeing

7 Here’s what else to consider

Time Management

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