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You’re working remotely and have a deadline. How can you ensure you meet it?

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Working remotely can offer many benefits, such as flexibility, autonomy, and comfort. However, it also comes with some challenges, such as distractions, isolation, and communication barriers. If you have a deadline to meet, you need to plan ahead, stay focused, and collaborate effectively. Here are some tips to help you achieve your goals and deliver quality work on time.

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Jaime Joel Rodriguez-Santiago

PhD Researcher at TalTech | Digitalization and Entrepreneurial Ecosystems ? | Founder at Labfields ?? | Empowering…

1 Set realistic expectations

Before you start working on your project, make sure you have a clear understanding of the scope, requirements, and expectations. Communicate with your client, manager, or team to align on the objectives, deliverables, and timeline. Break down your tasks into manageable chunks and estimate how long each one will take. Be realistic and honest about your capabilities and availability. Don't overcommit or underestimate the complexity of the work. If you encounter any issues or changes, update your stakeholders as soon as possible and negotiate a new deadline if needed.

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Jaime Joel Rodriguez-Santiago

PhD Researcher at TalTech | Digitalization and Entrepreneurial Ecosystems ? | Founder at Labfields ?? | Empowering businesses to navigate climate risks ??
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Having a good plan is a great start. But remember, that it will inevitably change. It is important that you promptly communicate these changes to your client, manager or team.

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Sugeerthaa K.

People, Culture & Operations @ Prezent | Ex-Chargebee & Citi | Scaling People, Processes & Performance
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Setting realistic expectations is important. Also, in due course of time, it is required to alter the expectations based on the hindrances faced in the meantime. Constant communication/update to the stakeholders on the same is very vital.

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2 Create a schedule

Once you have a clear picture of what you need to do and when, create a schedule that works for you. Consider your personal and professional commitments, your energy levels, and your preferred work style. Block out time for each task and prioritize the most important and urgent ones. Stick to your schedule as much as possible and avoid procrastination. Use a calendar, a planner, or a project management tool to track your progress and deadlines. Set reminders and alarms to keep you on track and motivated.

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Romi Sunga

Building Bridges for Small Businesses
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I like to prioritize tasks based on their importance and urgency. This helps me focus on the most critical tasks first and lowers chances of missing deadlines.

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3 Minimize distractions

Working from home can expose you to many distractions, such as household chores, family members, pets, social media, or entertainment. To minimize these distractions, create a dedicated workspace that is comfortable, quiet, and well-equipped. Set boundaries with your family and friends and let them know when you are working and when you are available. Turn off your phone notifications and close any irrelevant tabs or apps on your computer. If you need some background noise, listen to some music or podcasts that help you concentrate.

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Pam Blackman

Operations Consultant ?? Strategic Planning, Streamlining & Management Training for Small B2B Professional Service Agencies
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For the first few years of my business I just couldn't get my family to understand that just because I was within the 4 walls of our home - I was still working. For me, I had to get a little drastic and create a sign that said - "Unless the dog has run away, the house is on fire, or you need to go to the ER...I'm working. Please write your requests on the board in the kitchen, and I will respond within the next 4 hours." Eventually, everyone got on board and it was much smoother sailing after that.

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4 Take breaks

Working remotely can also make you feel isolated, stressed, or overwhelmed. To avoid burnout and maintain your mental and physical health, take regular breaks throughout the day. Step away from your screen and do something that relaxes you, such as stretching, meditating, reading, or gardening. You can also use your breaks to connect with your colleagues, friends, or family and have some social interaction. Taking breaks can help you recharge your energy, refresh your mind, and improve your productivity and creativity.

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Pam Blackman

Operations Consultant ?? Strategic Planning, Streamlining & Management Training for Small B2B Professional Service Agencies
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One thing that helps me is to get a good dose of Vitamin "G." I didn't coin that term, but it fits. It's going outside barefoot and sinking my toes into the grass. Or, going on a short drive to my favorite park where there is a gazebo, a small lake, and cattails - and just breathing in the Vitamin "G" while watching the ducks swim, and the geese chase each other. Even though I'm still alone from a human perspective, I am at one with God, which fills my soul.

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Sugeerthaa K.

People, Culture & Operations @ Prezent | Ex-Chargebee & Citi | Scaling People, Processes & Performance
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Working near date to the deadline may cause a lot of stress and fatigue, which will eventually reduce your concentration and performance. To avoid such things, it is better to take quick breaks and planned breaks.

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5 Collaborate effectively

Working remotely doesn't mean working alone. You still need to communicate and collaborate with your co-workers, clients, or partners to ensure the quality and consistency of your work. Use the appropriate tools and channels to share your updates, feedback, questions, and ideas. For example, you can use email for formal and detailed communication, chat for quick and informal communication, and video calls for meetings and presentations. Be respectful, responsive, and clear in your communication. Check in regularly with your team and ask for help if you need it.

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Pam Blackman

Operations Consultant ?? Strategic Planning, Streamlining & Management Training for Small B2B Professional Service Agencies
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Personally, I love Voxer as the most effective tool for collaborating. While there are other similar platforms, I started out on Voxer, due to its ease of use, and it's been a game-changer. It's particularly useful for timely or brief discussions that require prompt attention, yet it allows for the flexibility to respond at a convenient time, respecting urgent needs without sacrificing personal schedules. Additionally, the platform encourages direct and to-the-point communication, akin to a walkie-talkie. This design inherently discourages long-winded conversations (which I can be prone to if I'm not careful) promoting efficiency and clarity instead.

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Sugeerthaa K.

People, Culture & Operations @ Prezent | Ex-Chargebee & Citi | Scaling People, Processes & Performance
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Knowing whom to reach out for certain issues or for some help considering the time constrain will help you to save a lot of time from wasting while looking for the solution/answer by yourself.

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6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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You’re working remotely and have a deadline. How can you ensure you meet it?

1

2

3

4

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1 Set realistic expectations

2 Create a schedule

3 Minimize distractions

4 Take breaks

5 Collaborate effectively

6 Here’s what else to consider

Small Business

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You’re working remotely and have a deadline. How can you ensure you meet it?

1

2

3

4

5

6

1 Set realistic expectations

2 Create a schedule

3 Minimize distractions

4 Take breaks

5 Collaborate effectively

6 Here’s what else to consider

Small Business

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