In the process of planning out a lengthy project, own the fact that it will take longer than you initially plan. Estimate the time and then add another 20% to 50% onto the projection. This will allow for adaptation and adjustments as you work the project. If that is not possible, then plan for the frantic rush, embrace that it will come. Add flex time at the end of the project to fill it with the project activities.

Tasks always seem to take longer than we initially think, so building some slack into the timeline helps. But even more than that, strategically setting milestone deadlines will help you stay on track. As soon as you miss one, you know something's gone wrong and that you need to make up time. Scheduling stand-up meetings (even on Zoom) once a week will allow you to see who needs more help and who might be able to lend a hand. Make it a stand-up meeting so you don't waste time.

To prevent the last minute rush, we can break projects into milestones, track progress regularly, build in buffer time, and stay adaptable. Clear communication and asking for help early ensure a smoother finish and better teamwork.

To prevent a last-minute rush on lengthy projects, set clear milestones with specific timelines to break the project into manageable parts. Regularly reviewing progress (schedule this, timebox this) helps identify and address potential roadblocks early, ensuring momentum stays steady. Finally, maintaining flexibility in the approach—while remaining focused on the end goal—allows you to make any adjustments without compromising too much on quality. Consistency, proactive problem-solving, and adaptability are key to a strong, stress-free finish.