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You’re a Systems Design professional with a lot on your plate. How can you manage your time more effectively?

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As a systems design professional, you have to deal with complex and dynamic problems that require creativity, collaboration, and communication. You also have to balance your workload with your personal and professional goals, and avoid burnout and stress. How can you manage your time more effectively and achieve a better work-life balance? Here are some tips that can help you.

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Timur Tibeyev

Senior Software Engineer at Canva | LinkedIn Top Voice | Mentor | Interview enthusiast
Gurpreet Singh

Technology Leader | Author | Speaker - SRE | DevOps | Platform Engineering | Infrastructure | Cloud Architect |…
Veniamin Stakhovsky

Data-Driven Senior Product Manager | Technical Product Manager with 10+ years of experience in FinTech | Payments | B2B…

1 Prioritize your tasks

One of the first steps to manage your time more effectively is to prioritize your tasks according to their urgency and importance. You can use a matrix or a list to categorize your tasks into four quadrants: urgent and important, urgent but not important, important but not urgent, and neither urgent nor important. Then, focus on the tasks that are urgent and important first, and delegate or eliminate the tasks that are neither urgent nor important. This way, you can avoid wasting time on trivial or irrelevant tasks, and allocate your time to the most valuable and impactful tasks.

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? Avery Whelan

Game Designer at Ringtail Studios
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This may take some negotiation. Speak to the people around you and make sure they understand how much you have on your plate. You know that feeling when everyone wants their own thing now? And each is, of course, the most important thing that you should put priority on. You can't do that. You can shift between tasks for a breather, but you can't finish them all at the same time. Between you and the people needing these tasks, there needs to be an understanding of which task is the priority. Which one is blocking the pipeline and holding up other people? Which one has the closest deadline? If you can delegate something, do. Leverage productivity software to speed up the tedious part of a task.

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2 Break down your projects

Another way to manage your time more effectively is to break down your projects into smaller and manageable chunks. You can use a technique called decomposition, which involves dividing a large and complex problem into smaller and simpler subproblems, until they are easy to solve. You can also use a technique called abstraction, which involves identifying the main idea or concept of a problem, and ignoring the details that are not relevant. By breaking down your projects, you can reduce the complexity and ambiguity of your systems design problems, and focus on the essential aspects of your solutions.

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Timur Tibeyev

Senior Software Engineer at Canva | LinkedIn Top Voice | Mentor | Interview enthusiast
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Decomposition has three advantages: Well-decomposed tickets allow an engineer to deliver bite-sized increments each day/week. Steady progress is better than unpredictable spikes of performance. Secondly, if an engineer feels overwhelmed, they always can ask for help and complete the project together. Properly decomposed tickets help to distribute the problem among several peers in a non-blocking manner. Decomposition also brings transparency and manageability to the project. The product / project manager understands the technical scope, can estimate deadlines and share the progress with stakeholders.

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3 Set realistic deadlines

A third way to manage your time more effectively is to set realistic deadlines for your tasks and projects. You can use a technique called estimation, which involves using your experience, knowledge, and data to predict how long a task or project will take. You can also use a technique called buffer, which involves adding some extra time to your estimates to account for uncertainties, risks, or delays. By setting realistic deadlines, you can avoid overcommitting or underdelivering on your systems design projects, and manage your expectations and resources better.

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Gurpreet Singh

Technology Leader | Author | Speaker - SRE | DevOps | Platform Engineering | Infrastructure | Cloud Architect | Experimental Maverick | STEM Educator | 4X LinkedIn Top Voice
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Estimation: Use your experience, knowledge, and data to predict how long a task or project will take. Break down the project into smaller tasks and estimate the time required for each task based on similar past experiences or industry benchmarks. Buffer: Add some extra time to your estimates to account for uncertainties, risks, or delays that may arise during the project execution. This buffer helps accommodate unexpected issues without derailing the project timeline. Realistic Deadlines: Set deadlines that are achievable within the constraints of the project, such as available resources, technical complexity, and team capacity. Avoid setting overly ambitious deadlines that lead to burnout or compromise on the quality of deliverables.

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4 Use productivity tools

A fourth way to manage your time more effectively is to use productivity tools that can help you organize, track, and automate your tasks and projects. You can use tools such as calendars, planners, timers, or apps to schedule your tasks, set reminders, monitor your progress, and limit distractions. You can also use tools such as diagrams, charts, models, or code generators to visualize, document, and communicate your systems design solutions. By using productivity tools, you can enhance your efficiency and effectiveness in your systems design work, and save time and energy for other activities.

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5 Take care of yourself

A fifth way to manage your time more effectively is to take care of yourself and your well-being. You can do this by maintaining a healthy lifestyle, such as eating well, sleeping enough, exercising regularly, and relaxing occasionally. You can also do this by setting boundaries, such as saying no to unnecessary or unreasonable requests, delegating or outsourcing some tasks, and asking for help or feedback when needed. By taking care of yourself, you can prevent or reduce stress, fatigue, or burnout in your systems design work, and improve your mood, motivation, and creativity.

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6 Review and improve

A sixth way to manage your time more effectively is to review and improve your systems design work and your time management skills. You can do this by evaluating your results, such as measuring your performance, quality, and impact of your systems design solutions. You can also do this by reflecting on your processes, such as identifying your strengths, weaknesses, opportunities, and threats in your systems design work and your time management habits. By reviewing and improving, you can learn from your successes and failures, and make adjustments or changes to your systems design work and your time management strategies.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Veniamin Stakhovsky

Data-Driven Senior Product Manager | Technical Product Manager with 10+ years of experience in FinTech | Payments | B2B | B2C | Safety | Antifraud | Customer Care | AI | ML
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or instance, at tech company, you could adopt the following strategies to manage time effectively: Prioritization: Using the Eisenhower Matrix to categorize tasks by urgency and importance, focusing on high-impact projects first Time Blocking: Allocating specific blocks of time to work on different aspects of projects, minimizing multitasking and distractions Collaborative Tools: Leveraging collaborative tools like Google Docs and Jira for asynchronous communication and project tracking, reducing the need for frequent meetings Automated Testing and Deployment: Implementing CI/CD pipelines to automate routine tasks, saving time for complex problem-solving. Continuous Learning: Allocating time weekly to learn new tools and techniques

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You’re a Systems Design professional with a lot on your plate. How can you manage your time more effectively?

1

2

3

4

5

6

7

1 Prioritize your tasks

2 Break down your projects

3 Set realistic deadlines

4 Use productivity tools

5 Take care of yourself

6 Review and improve

7 Here’s what else to consider

Systems Design

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You’re a Systems Design professional with a lot on your plate. How can you manage your time more effectively?

1

2

3

4

5

6

7

1 Prioritize your tasks

2 Break down your projects

3 Set realistic deadlines

4 Use productivity tools

5 Take care of yourself

6 Review and improve

7 Here’s what else to consider

Systems Design

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