You're struggling to manage your time effectively. What's the best way to improve your productivity?

Time management can be quite the challenge, but productivity often improves with a few strategic changes. One approach is to prioritize tasks using the Eisenhower Matrix, which helps you to identify what’s urgent and important, to better allocate your time. Also, consider blocking out specific times for deep work, free from distractions, and implement tools like the Pomodoro Technique to maintain focus and build in necessary breaks. Don’t forget to reflect on what you’ve accomplished at the end of each day, as this can provide a sense of progress and motivation for the next. Would love to hear what strategies or tools others have found useful for boosting productivity! #TimeManagement #Productivity #WorkSmart

Improving productivity involves setting clear goals, prioritizing tasks using techniques like the Eisenhower Matrix, time blocking, limiting distractions, breaking tasks into smaller steps, utilizing productivity tools, taking breaks, practicing the Pomodoro Technique, delegating tasks, and regularly reflecting and adjusting productivity methods.

In my opinion, effective planning and delegation of work with your subordinates is the key to Time Management. If you are overloaded and you hold the authority of decision-making, in that case, be open and transparent with your team and make them understand the significance of any subject by briefing, which can be easily understood and executable. Plan do's and don'ts for yourself by prioritizing the task. Setting the expectations and outcomes of the task is the most essential part and should be in line with the organization's goal.

Basically, focus on your goal! The ideal fact about being productive is first defining what productivity means to you. If this can be done daily or weekly will be good. After being able to identify your goal, it is most essential to ensure that you are taking a step at a time to achieve those goals. When this is done, finding yourself engaging in other recreational activities will not be presumed as a waste of time.

Personally I have always kept it quite simple, prioritise your tasks from most important to least important and work your way up. Sometimes less important tasks may become urgent suddenly, that is fine. Just reassess your list of important and carry on at it.

Prioritise your tasks divide them into must have and good to have.further classify them based on urgency.Do we need to do this now or can wait? Does this need to be done by me or can we delegate this to someone else... This can definitely help manage time

Clasificar, analizar y priorizar las tareas en función de su urgencia e importancia te permitirá enfocarte en lo realmente relevante y evitar la multitarea. Identifica aquellas tareas que consumen mucho tiempo pero aportan poco valor y busca formas de simplificarlas o eliminarlas para optimizar tu jornada laboral.

We all have goals, that dream project that we all strive for. But the path to achieving them can be cluttered with distractions and never-ending to do lists. This is where prioritization comes in. By strategically choosing which tasks to tackle first, we create a system that helps us move forward instead of going in circles. James Clear perfectly captures this in his quote: "You do not rise to the level of your goals. You fall to the level of your systems." Our goals are the destination, but prioritization is the roadmap that gets us there.

Priorities should be defined on day to day basis. Such as what task is necessary to be done on same day or which may be done during the week. Segregation of task and clarity of thought and mind is needed to not get pressurized in hectic situations or a day.

An effective tool to guide task prioritisation is the Eisenhower matrix. This tool uses level of importance and urgency of a task to determine its priority and most importantly, identifies what action to take based on how you have categorised the task in the matrix eg. complete the task now, delegate, or delete the task altogether.

ALWAYS set 5 minutes at the BEGINNING of the workday to look at tasks. Write down on paper what we propose to do. This small methodology really helps us find time and "naturally" understand what is important, urgent or priority!

**Prioritize Tasks:** Identify high-priority tasks and focus on completing them first. **Create a Schedule:** Use tools like calendars or planners to organize your day and allocate specific time slots for tasks. **Set Goals:** Establish clear, achievable goals to guide your work and keep you focused. **Limit Distractions:** Minimize interruptions by turning off notifications, setting specific work hours, and creating a dedicated workspace. **Break Tasks into Smaller Steps:** Divide larger tasks into smaller, manageable chunks to prevent overwhelm and increase **Practice Time Blocking:** Dedicate specific time periods to work on specific tasks or projects without interruption.

It works both ways: plan your schedule and schedule your plan/s. We often underestimate the time necessary for completion, and the difficulty of the tasks is second on the list.

In my opinion, organizing one's schedule or tasks can aid in the process of determining which items require prioritization to ensure timely completion. It allows for a visual representation of the workload, thereby facilitating efficient decision-making in terms of task order and importance.

Adding value to something is often accomplished by eliminating non-essentials. Are we able to identify distractions? I have frequently been unable to do without help from the outside.

Distractions in my experience, is what makes me not unable to manage my time properly when I need to be productive . In order to avoid distractions I do the following 1) before I start work, I write down on a piece of paper what I need to achieve and why it's important for me to stay focused . I stick it in front of my work station, so I can see it every time I am about to get distracted 2) put my phone on focus mode , which turns off distracting apps and limits my usage to a specific timeframe 3) I put rewards on every task completed . That way I am so focused on my reward, I forget to be distracted ??. It works like magic These are some of my personal tips, I hope it helps someone.

While it is critical to limit distractions during focused work sessions, it is also critical to take conscious pauses. Short pauses can help revive your mind, alleviate exhaustion, and avoid burnout, allowing you to resume your duties with newfound vigour and focus.

Eliminating distractions are the key in the whole process. Despite doing everything else right, if we keep being distracted, we cannot accomplish anything. Also, we should consider unexpected event/issues e.g. sick child or work emergency in our planning to make sure we allocate enough time to get our work done on time.

Similar to the initial steps of breaking a goal down to smaller specific tasks, assess what went well and what didn't for each step/task. This in-depth reflection can help highlight critical issues and successes. From there, you can strategize on next steps to improve for the following day and pivot to realign your approach to best fit your needs in efficiently and effectively carrying out tasks!

The most important course I completed during my undergraduate years was Critical Thinking, and compare and contrast is at the heart of critical thinking. Ask for a second opinion. Often, people around us know more than we do.

To become our best selves, it is important to reflect on situations to learn and grow from them. We are human and we are constantly looking to be better than we were before. If we do not reflect on how projects went, we cannot expect to become better. Additionally, reflection as a group helps as well to gain different perspectives about a task and/or project.

We are all fairly familiar with the methodology and frameworks around time management. An additional component I encourage you to consider is emotional management. Often, procrastination and not using our time effectively are not a function of planning and structure, but rather of managing emotions & discomfort. Doing something new or difficult will feel uncomfortable. This is part of learning. Emotions are energy in motion. When you are feeling uncomfortable, lean in. Feel the emotion and release the charge. What will remain is the mental clarity and peace to complete your work effectively and creatively. As the Buddha said: "You should meditate for 15 minutes everyday. Unless you're too busy, then you should meditate for an hour"

1. Call that friend you've been meaning to reach out to for a really long time but lost touch with. Engage in a deep and heartfelt conversation about each other's lives, work, and dreams. This can offer refreshing clarity, soothe your mindset, and enrich your perspective. Such discussions can bring your subconscious thoughts to the forefront, helping you identify priorities for yourself and providing unique insights into your own circumstances. This newfound understanding and drive can be a powerful catalyst for boosting productivity. 2. Get a plant or more, name them after yourself or loved ones, and tend to them daily. This nurturing routine builds discipline, curbs procrastination, and boosts productivity. And yes, I am serious!

I would add a few additional insights on stress management and overall well-being, as these aspects can have a substantial influence on productivity. Mindfulness approaches, such as meditation, deep breathing exercises, or brief mindfulness breaks, can help reduce stress, promote emotional control, and improve general cognitive performance, resulting in increased productivity. Prioritize self-care. Make sure you are receiving enough sleep, exercise, and good nourishment. When we fail to meet our fundamental requirements, our energy levels, focus, and general performance deteriorate. Prioritizing self-care can help you manage stress and stay productive. Utilize the power of breaks. Seek help when required.

With over 10 years of experience working with CEOs and Senior Execs, the reality is regardless of your daily planning or your proficiency in avoiding distractions, unexpected challenges will arise. Consider the phenomenon of "Got a Minute Meetings". Encounters are initiated by a simple request for a moment of your time. How often do these interactions last only a minute? Almost never. Schedule time for "got a minute meetings". Think about how often you are working more than 10 hours a day, bringing tasks home, or dedicating your weekends to work. The reality is this diminishes productivity. Cap your workdays at 9 1/2 hours, unless you hold a CEO position. By doing this, you will become more productive.

Time management is ever-evolving. That's right. If you've been around long enough you'll know that things change and oftentimes we get busier and busier. Practicing time management is similar to a balancing act. As soon as something gets added to your plate, it's up to you to shift things around and prioritize what needs to be focused on. It's a work in progress so do NOT feel discouraged when you don't get it straight away, all the time.