O segredo de um podcast cheio de convidados está no networking que o host mantem. Mas para gerenciar esses contatos é necessário acertar previamente a disponibilidade, tema, horário e demais detalhes em um organizador como Trello ou ClickUp. Eu recomendo o Norton, assim você pode anotar os detalhes de cada pessoa que interesse para seus episódios além de n?o se perder com as datas e temas.

Use Scheduling Tools: Platforms like Calendly or Google Calendar can automate bookings and avoid back-and-forth emails. Set Time Blocks: Designate specific days and times for interviews to streamline availability. Automate Reminders: Set up automatic email or calendar reminders for upcoming interviews to reduce no-shows. Create a Pre-Interview Checklist: Prepare standard questions or guidelines that you can share with guests beforehand. Batch Recordings: Schedule multiple interviews on the same day to minimize disruptions during the week. Leverage Virtual Assistants: Delegate scheduling tasks to an assistant or virtual service for smoother coordination.

1) I always send a confirmation email after a guest selects a time, outlining the next steps, expectations, and any technical requirements (such as microphone setup, platform links, etc.). A follow-up reminder closer to the recording date keeps everyone on track. 2) To make things smoother for both the host and the guest, I create a prep document or run sheet. This includes the podcast’s format, potential talking points, and the interview flow. It keeps everyone aligned and reduces any surprises during the recording.

Managing podcast interview schedules can indeed feel overwhelming, but there are effective strategies to simplify the process. From my experience, using a digital calendar not only keeps your schedule organized but also sends automatic reminders, reducing the chances of missed appointments. Setting fixed interview days has been a game-changer for me; it allows for batch recording, which saves time and keeps your content pipeline full. Additionally, a booking system empowers your guests by letting them choose from available slots, making scheduling smoother. Adopting these methods can enhance your efficiency and ensure a seamless podcasting experience.

I’ve been conducting interviews for over 20 years, starting with a journalism project for teenagers. The method that has always worked for me is to take the initiative and propose a date and time, but not just one option. It’s important to provide flexibility by offering multiple choices, so guests can select what best suits their schedule. I usually offer 3 or 4 options, some for those who are eager to have the interview soon, and others for those who need more time to prepare. I use AI tools + calendars to stay organised and always have a plan B in case an interview falls through. If needed, I adjust my schedule to remain productive. I also send a polite reminder via email or SMS a day before to ensure everything runs smoothly.