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You’re struggling to keep up with your workload. What are some ways to improve your organizational skills?

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If you work in food manufacturing, you know how demanding and fast-paced your job can be. You have to deal with complex processes, strict regulations, tight deadlines, and changing customer needs. Sometimes, you may feel overwhelmed by your workload and struggle to keep up with your tasks. This can affect your performance, your stress level, and your chances of getting a promotion. Fortunately, there are some ways to improve your organizational skills and manage your time more effectively. Here are some tips to help you out.

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Sara Osama

MBA | Human Capital | Insurance
Daljeet Singh

Co-Founder/Automobile Recruiter |INVENTIVE EMPLOYMENT SOLUTIONS
Emily C.

Accounts Payable Supervisor at Regal Beloit Corporation

1 Prioritize your tasks

One of the first steps to improve your organizational skills is to prioritize your tasks according to their importance and urgency. You can use a simple matrix to categorize your tasks into four quadrants: urgent and important, important but not urgent, urgent but not important, and neither urgent nor important. Then, focus on the tasks that are in the first quadrant, and plan ahead for the ones that are in the second quadrant. Delegate or eliminate the tasks that are in the third and fourth quadrants, as they are likely to distract you from your main goals.

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Sara Osama

MBA | Human Capital | Insurance
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Use a Planner: Write down tasks and deadlines in a planner or digital calendar. Set Goals: Define what you want to achieve and break it into smaller steps. Prioritize Tasks: Focus on urgent and important tasks first. Make To-Do Lists: Write down daily or weekly tasks to stay on track. Manage Time: Schedule specific time for each task and avoid procrastination. Keep Things Tidy: Organize your workspace and declutter regularly. Use Systems: Have a system for managing files, emails, and documents. Communicate Clearly: Keep everyone informed and set clear expectations. Delegate: Share tasks with others to lighten your load. Learn and Adapt: Keep improving your methods and be open to new ideas.

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Daljeet Singh

Co-Founder/Automobile Recruiter |INVENTIVE EMPLOYMENT SOLUTIONS
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To enhance organizational skills and better manage workload, individuals can prioritize tasks based on urgency and importance, create daily to-do lists, utilize tools like calendars and task management apps, delegate tasks when possible, break tasks into smaller, manageable steps, set realistic deadlines, minimize distractions, and regularly review and adjust their organizational methods to optimize efficiency. Additionally, establishing routines, practicing time management techniques, and seeking support or training on effective organization strategies can also be beneficial for improving productivity and reducing overwhelm.

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2 Use a planner or a calendar

Another way to improve your organizational skills is to use a planner or a calendar to keep track of your deadlines, appointments, meetings, and other commitments. You can use a paper or a digital tool, depending on your preference and convenience. A planner or a calendar can help you visualize your schedule, avoid double-booking, and allocate enough time for each task. You can also use it to set reminders, alarms, or notifications to avoid forgetting or missing anything important.

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Apostle Nkosinathi Ndlovu

Administration Manager & Motivational Speaker Director. CEO Creativity International Word Ministries. Published Author.
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The most effective way of reaching and achieving workload is to formulate daily targets and have all team members who are able to reach workload be mixed with those who are failing to reach daily workloads. The other way to encourage teams to be able to targets and workload is to introduce incentives program to inspire those who are having Challenges in reaching workloads.

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3 Break down large projects

Sometimes, you may have to work on large or complex projects that require multiple steps, resources, and people. Instead of feeling overwhelmed or procrastinating, you can break down these projects into smaller and manageable chunks. You can use a project management tool or a simple list to outline the steps, assign responsibilities, set milestones, and monitor progress. Breaking down large projects can help you focus on one task at a time, reduce errors, and meet deadlines.

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Emily C.

Accounts Payable Supervisor at Regal Beloit Corporation
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Once you had identified what tasks to prioritize and their specific timeline for completion, it is better to divide big tasks into phases that way the quality of work will not be compromised and the focus is organized on a specific phase. You wil be able to manage your time easily and review things per phase. Gantt chart is an effective tool in tracking your progress and taking note what else needs to be done. This will also prevent you to be overwhelmed and give you a sense of accomplishment and can boost morale when completing a certain task.

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4 Eliminate distractions

One of the biggest enemies of organizational skills is distraction. Distraction can come from various sources, such as phone calls, emails, social media, noise, or interruptions. Distraction can disrupt your concentration, waste your time, and lower your quality of work. To eliminate distraction, you need to create a conducive work environment and set some boundaries. You can turn off or mute your phone, close unnecessary tabs or apps, wear headphones, or communicate your availability to your colleagues. You can also schedule some breaks to refresh your mind and avoid burnout.

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5 Seek feedback and improvement

Finally, one of the best ways to improve your organizational skills is to seek feedback and improvement. You can ask your manager, your peers, or your customers for their opinions and suggestions on how you can organize your work better. You can also review your own performance and identify your strengths and weaknesses. You can then use this feedback and self-evaluation to set realistic and measurable goals for improvement. You can also look for learning opportunities, such as courses, workshops, or mentoring, to enhance your skills and knowledge.

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6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Derryn Caprice Prosper

Accounting Assistant
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In my experience, if my work deadlines and responsibilities have fallen behind, I will meet with the support staff to find out where there is a break/halt in the work flow. …Who and what support is needed so that the completion of certain tasks get the necessary help/training immediately….. I will Ask for help from staff members who have no delay ….I will delegate my easier functions to them..,.,ask them to assist /monitor the junior/new staff.

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You’re struggling to keep up with your workload. What are some ways to improve your organizational skills?

1

2

3

4

5

6

1 Prioritize your tasks

2 Use a planner or a calendar

3 Break down large projects

4 Eliminate distractions

5 Seek feedback and improvement

6 Here’s what else to consider

Food Manufacturing

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You’re struggling to keep up with your workload. What are some ways to improve your organizational skills?

1

2

3

4

5

6

1 Prioritize your tasks

2 Use a planner or a calendar

3 Break down large projects

4 Eliminate distractions

5 Seek feedback and improvement

6 Here’s what else to consider

Food Manufacturing

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