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You’re struggling to engage a large group in a meeting. How can you make it more flexible?

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Facilitating a large group meeting can be challenging, especially when you want to keep everyone engaged and productive. You may face issues such as limited time, diverse opinions, conflicting agendas, or technical difficulties. How can you make your meeting more flexible and responsive to the needs and interests of your participants? Here are some tips to help you design and run a more effective and adaptable large group meeting.

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1 Know your purpose

Before you plan your meeting, you need to have a clear and specific purpose for it. What are you trying to achieve? What are the expected outcomes? How will you measure success? Having a clear purpose will help you set the agenda, select the appropriate tools and methods, and communicate your expectations to the participants. It will also help you stay focused and avoid distractions or deviations from your main goal.

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Poliana Guimar?es Figueiredo

Fonoaudióloga Hospitalar?????/ Psicopedagoga??/MBA em gest?o de pessoas???/ Pós em Neurociências.??
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Para que a reuni?o flua é necessário saber o que deseja alcan?ar com ele, para n?o se perder tempo, falar o que já se sabe n?o é nada vantajoso. Ent?o foco onde quer chegar.

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2 Choose your format

Depending on your purpose, you may want to choose a different format for your meeting. For example, you may opt for a webinar, a workshop, a panel discussion, a brainstorming session, or a hybrid of these. Each format has its own advantages and disadvantages, and you need to consider factors such as the size of the group, the level of interaction, the available time, and the technical resources. You may also want to mix and match different formats within your meeting to create variety and engagement.

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Poliana Guimar?es Figueiredo

Fonoaudióloga Hospitalar?????/ Psicopedagoga??/MBA em gest?o de pessoas???/ Pós em Neurociências.??
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Creio que hoje em dia a forma mais coerente e satisfatória é virtual. N?o existe perda de tempo em deslocamento etc. E ter clareza no propósito.

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3 Prepare your participants

One way to make your meeting more flexible is to prepare your participants in advance. You can do this by sending them pre-work, such as reading materials, surveys, or questions, that will help them get familiar with the topic and the objectives of the meeting. You can also ask them to share their expectations, concerns, or ideas before the meeting, and use their input to shape your agenda and activities. This will help you tailor your meeting to their needs and interests, and also increase their ownership and involvement.

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Poliana Guimar?es Figueiredo

Fonoaudióloga Hospitalar?????/ Psicopedagoga??/MBA em gest?o de pessoas???/ Pós em Neurociências.??
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Informa??o é muito importante nestas ocasi?es. Monte a pauta, repasse aos participantes para que todos possam saber do que se trata e também poderem opinar sobre o que está sendo discutido.

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4 Use interactive tools

Another way to make your meeting more flexible is to use interactive tools that will allow you to collect feedback, generate ideas, or make decisions in real time. For example, you can use online polls, chat functions, breakout rooms, or collaborative boards to engage your participants and get their input. These tools can help you adjust your meeting according to the responses and reactions of your participants, and also create a more dynamic and participatory atmosphere.

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Poliana Guimar?es Figueiredo

Fonoaudióloga Hospitalar?????/ Psicopedagoga??/MBA em gest?o de pessoas???/ Pós em Neurociências.??
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O engajamento é de fundamental importancia, pois assim todos ou a maioria estará mais próxima de alcan?ar o desejado, seja flexível, deixa fluir as opini?es.

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5 Be ready to improvise

No matter how well you plan your meeting, you may encounter unexpected situations or challenges that will require you to improvise. For example, you may have technical issues, time constraints, or conflicting opinions that will disrupt your agenda or activities. In these cases, you need to be ready to adapt and change your plan, and also communicate clearly and transparently with your participants. You can also use these situations as opportunities to learn and improve your facilitation skills.

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6 Follow up and evaluate

Finally, to make your meeting more flexible, you need to follow up and evaluate it after it is over. You can do this by sending a thank you note, a summary of the key points, or a recording of the meeting to your participants. You can also ask them to provide feedback, such as what they liked, what they learned, or what they would change about the meeting. This will help you measure the impact and effectiveness of your meeting, and also identify areas for improvement or innovation for your future meetings.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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You’re struggling to engage a large group in a meeting. How can you make it more flexible?

1

2

3

4

5

6

7

1 Know your purpose

2 Choose your format

3 Prepare your participants

4 Use interactive tools

5 Be ready to improvise

6 Follow up and evaluate

7 Here’s what else to consider

Large Group Facilitation

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You’re struggling to engage a large group in a meeting. How can you make it more flexible?

1

2

3

4

5

6

7

1 Know your purpose

2 Choose your format

3 Prepare your participants

4 Use interactive tools

5 Be ready to improvise

6 Follow up and evaluate

7 Here’s what else to consider

Large Group Facilitation

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感谢您的反馈

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