In my pov, incoterms work well to organize negotiation terms. Additionally, the definitions of ETD and ETA are also important. Regarding the language, in my opinion, 2024 is already the least of the problems.

I believe there are so many methods and modes to communicate buyers. Language and personal touch along with understanding of cultural differences are remains critical here. While we have different AI tools in place, I broadly see the transparency in commercial discussions especially to international standards terms and conditions pertains to payment terms, Incoterms, service obligations makes the buyers more comfortable. Of course having AI technology on board, communications channels are more open now.

1. Use Communication Platforms: Utilize instant messaging and video conferencing tools such as Zoom, Microsoft Teams, or Google Meet. 2. Collaborative Project Management Software: Use tools like Trello, Asana, or Monday.com to manage tasks and timelines with your overseas buyers. 3. Document Sharing and Collaboration: Platforms like Google Drive, Dropbox, or SharePoint allow for the seamless sharing and co-editing of documents, contracts, and proposals. 4. Customer Relationship Management (CRM) Systems: Implement a CRM system like Salesforce or HubSpot, which offers features to log communications, track buyer interactions, and set reminders.

Translation and scheduling tools are nice, but they're no substitute to occasionally staying up late (or waking up early) to communicate in real time. If you're working in international trade, then the job is 24/7.

To streamline communication with overseas buyers, consider using instant messaging apps like WhatsApp or Slack for quick exchanges. Leverage translation tools such as Google Translate to overcome language barriers. Implement CRM software to manage interactions efficiently and utilize AI chatbots for instant responses. Additionally, establish a clear and concise communication style, and utilize video conferencing tools like Zoom or Microsoft Teams for face-to-face interactions. Instant Messaging and Collaboration Tools Use platforms like WhatsApp, Slack, or Microsoft Teams for real-time communication. Create dedicated channels for specific projects or topics to keep discussions organized.