To ensure coaching sessions still take priority when overwhelmed with urgent administrative tasks, you can follow these strategies: 1. Time Blocking: Allocate specific time slots in your calendar exclusively for coaching sessions. 2. Delegate or Outsource: Delegate administrative tasks to others or outsource them if possible. 3. Prioritize Tasks: Use a prioritization method to distinguish between urgent but non-essential tasks . 4. Automate Admin Work: Leverage technology to automate repetitive administrative tasks. 5. Limit Interruptions: Set boundaries during your coaching hours by turning off notifications. By managing your time and delegating effectively, you can maintain the quality of your coaching while handling urgent tasks.

I remember a time when I was drowning in admin work—deadlines, emails, urgent tasks popping up everywhere. It felt overwhelming, and I started delaying my coaching sessions. But I realized those sessions are key to the team’s growth, as well as my own. I changed my approach. I created daily, weekly, and monthly task lists to stay organized and handle unexpected tasks. Blocking time for coaching for my team and myself became non-negotiable. Delegating and focusing on what mattered helped me find balance. Now, I always make time for coaching, where real progress happens

Start by blocking dedicated time in your calendar for coaching sessions, treating them as non-negotiable appointments. Implement a time management strategy, like the Pomodoro Technique, to tackle administrative tasks in focused bursts, allowing you to efficiently manage your time. Delegate or automate less critical tasks where possible—using tools for scheduling or client management can save time. Communicate proactively with clients if you need to reschedule, ensuring they feel valued. By setting clear boundaries and managing your time effectively, you can ensure that coaching remains your top priority even during busy periods.

When overwhelmed with administrative tasks, I prioritize coaching sessions by blocking out dedicated time in my schedule. I delegate or postpone non-urgent tasks and focus on being fully present for my clients. By organizing my day effectively, I ensure that coaching remains my top priority without compromising the quality of service.