Establish clear communication channels. This involves defining a clear chain of command and reporting structure, implementing standardized communication protocols, and leveraging technology for seamless information sharing. Define a clear chain of command and reporting structure. This hierarchical structure outlines the roles, responsibilities, and reporting lines for each team member, ensuring that information flows smoothly and decisions are made efficiently. By fostering cross-functional collaboration, teams can leverage diverse perspectives, share best practices, and collectively address challenges. Regular cross-functional meetings, interdisciplinary training sessions can facilitate effective communication.

Clear and direct communication is key. I ensure every subcontractor understands expectations from day one by providing detailed scopes of work and holding kick-off meetings. Regular check-ins help identify issues early on, and I use WhatsApp or Teams for quick updates. A shared document or platform keeps everyone on top of changes, deadlines, and responsibilities. Most importantly, I document everything—verbal agreements become written confirmations. What tools or approaches have you found most effective?

Subcontractors aren't just vendors—they’re extensions of your project. Treating them as outsiders leads to misalignment, missed deadlines, and expensive mistakes. —> Frequent check-ins are non-negotiable. If a project is going off-track, you want to know in week two, not month six. —> Collaboration tools aren’t a luxury—they’re a necessity. A shared space for updates, schedules, and issues keeps everyone aligned and accountable. —> Documentation is the safety net. If something goes wrong and there’s no written record, it’s a blame game waiting to happen. Communication in construction is like the foundation of a building—get it wrong, and the whole thing collapses.

Use an AI agent to manage all critical communications, and ensure that all those that should know have been informed and have acknowledged they received the relevant content, took the training etc. anyone that hasn't followed procedure gets flagged to management. Everything is recorded/Documented obviously. Using AI avoids all the unnecessary personality conflicts etc.

1. Dont micromanage 2. Be a team player 3. Document every details and moves 4. Make sure every member of the team is informed or aware of the next situation or stage of projects