Ensure the venue is accessible for people with disabilities. Have a mixture and equal number of people with disabilities, women and men

You make it a point to highlight how inclusivity broadens reach, ensures diverse perspectives, and creates meaningful engagement. And for sponsors, it’s more than just participation -- it’s about aligning with a cause that fosters equitable opportunities, strengthens their brand, expands their audience, and contributes to real social change.

use the registration form to gather as much information as you can - dietary restrictions, sensory and language needs, use organizers/planners who come from diverse backgrounds. One simple question i was asked during a registration was - what is a song that speaks to the theme of the conference. Throughout the conference, during breaks the organizer played songs the attendees had submitted. it was a quiet recognition, but people felt seen, and created a reason to connect around music.

To convey the significance of inclusivity to sponsors, I highlight how diversity enhances engagement, innovation, and brand reputation. I present data-driven insights showing that inclusive events foster broader audience reach and deeper community impact. I align inclusivity with their corporate social responsibility (CSR) goals, demonstrating how it reflects their values and strengthens stakeholder trust. Additionally, I propose tangible actions, such as diverse speaker panels, accessible venues, and equitable representation. By positioning inclusivity as a strategic advantage, I ensure sponsors see its value in creating a meaningful, future-focused event.

You can emphasize that inclusivity not only broadens your event's appeal but also drives stronger engagement and positive brand recognition. Show data and success stories that illustrate how diverse audiences boost market reach and loyalty. Align these benefits with sponsor values, demonstrating that supporting inclusivity yields both social impact and measurable business gains.