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You’re a new project manager. What are the best tools to help you get started?

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As a new project manager, you might feel overwhelmed by the many tasks, deadlines, and stakeholders involved in your projects. How can you plan, execute, and monitor your projects effectively and efficiently? Fortunately, there are some tools that can help you get started and improve your supervisory skills. In this article, we will introduce you to four types of tools that can make your project management easier and more successful.

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Renante Castelo. PhD.

Occupational Health, Safety, and Environment Chaotician. HSE Consultant. Risk Analysis Specialist.
Jamill Manuel García , PMP, PMO-CP, MBA, MPM, MRH, MPRL

"Ejecutivo Senior en Gestión Estratégica de Proyectos | Creador de Proyecta+ | Especialista en Liderazgo y…
Jaime Bringas Garcia

Fleet Manager / Administrador de Flota / Top Voice / Road Safety / Movilidad / Seguridad Vial / Networking / Movilidad…

1 Project management software

Project management software is a tool that allows you to create, update, and track your project plans, tasks, resources, and budgets. It can also help you communicate and collaborate with your team members and clients, share documents and files, and generate reports and dashboards. Some examples of project management software are Asana, Trello, Basecamp, and Microsoft Project. Depending on your project size, complexity, and requirements, you can choose the software that suits your needs and preferences.

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Renante Castelo. PhD.

Occupational Health, Safety, and Environment Chaotician. HSE Consultant. Risk Analysis Specialist.
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1. Project Management Software. 2. Communication and Collaboration Tools. 3. Task and Time Tracking. 4. Document Management. 5. Gantt Chart Software. 6. Issue and Bug Tracking. 7. Risk Management: 8. Budget and Resource Management. 9. Customer Relationship Management (CRM). 10. Note-Taking and Documentation. 11. Workflow Automation. 12. Survey and Feedback.

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2 Time tracking and scheduling tools

Time tracking and scheduling tools are tools that help you measure and manage the time spent on your project activities, milestones, and deliverables. They can also help you create and adjust your project schedule, assign and prioritize tasks, and set deadlines and reminders. Time tracking and scheduling tools can help you improve your productivity, efficiency, and quality of your work, as well as identify and resolve any issues or delays. Some examples of time tracking and scheduling tools are Harvest, Clockify, Google Calendar, and Gantt charts.

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Jamill Manuel García , PMP, PMO-CP, MBA, MPM, MRH, MPRL

"Ejecutivo Senior en Gestión Estratégica de Proyectos | Creador de Proyecta+ | Especialista en Liderazgo y Transformación Empresarial".
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Time tracking and scheduling tools are vital for effective project management. They enable measurement and management of time spent on activities, milestones, and deliverables, and assist in creating and adjusting project schedules. These tools allow task assignment, prioritization, deadline setting, and reminders. They enhance productivity, efficiency, and work quality, and aid in identifying and resolving delays or issues. Examples include Harvest, Clockify for time tracking, and Google Calendar and Gantt charts for scheduling, providing a comprehensive approach to managing project timelines and tasks.

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RAHUL KV

Electrical Design Engineer | TCE
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As a new project manager, consider using tools like Trello, Asana, or Jira for task management, collaboration, and tracking progress. Additionally, tools like Microsoft Project or Smartsheet can assist in creating detailed project plans and timelines. Choose based on your team's needs and project complexity.

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3 Risk management tools

Risk management tools are tools that help you identify, analyze, and mitigate the potential risks that might affect your project outcomes, objectives, or scope. They can also help you plan and implement contingency actions, monitor and control the risk exposure, and document and communicate the risk status and impacts. Risk management tools can help you reduce the uncertainty and variability of your project, as well as increase your confidence and preparedness. Some examples of risk management tools are SWOT analysis, risk register, risk matrix, and Monte Carlo simulation.

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4 Feedback and evaluation tools

Feedback and evaluation tools are tools that help you collect and analyze the feedback and opinions of your project stakeholders, such as your team members, clients, sponsors, or end-users. They can also help you evaluate the performance and results of your project, as well as identify the strengths, weaknesses, opportunities, and improvements. Feedback and evaluation tools can help you enhance your customer satisfaction, stakeholder engagement, and project learning and development. Some examples of feedback and evaluation tools are surveys, questionnaires, interviews, focus groups, and KPIs.

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5 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Jaime Bringas Garcia

Fleet Manager / Administrador de Flota / Top Voice / Road Safety / Movilidad / Seguridad Vial / Networking / Movilidad / Electrificación / Fleet / EV / electromovilidad / Vehículos eléctricos / CoFounder
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Un ejemplo que deseo compartir es sobre el acompa?amiento a los ejecutores de las actividades. En mi experiencia tener un entendimiento general del proyecto es indispensable para una buena gestión, no es sencillo ya que se requiere de tiempo y paciencia para tomar el ritmo acelerado de los proyectos para alcanzar y considerar estar anticipando a los posibles cambios o riesgos de ejecución que merezcan una atención de gestión. El conocimiento de los ejecutores es prioridad para poder acompa?ar, y también el conocer las dependencias que se tengan en las actividades y sean acordadas para que la ejecución fluya adecuadamente.

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Cláudio Lagarto

Especialista em Opera??es de Armazém | Gest?o de Equipas | SAP & Excel | Lideran?a Sináptica
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Como novo gestor de projetos, essenciais s?o: Software de Gest?o (Trello, Asana); Diagramas de Gantt (Excel); Comunica??o e Colabora??o (Slack, Teams); Armazenamento (Google Drive); Gest?o de Tarefas (Matriz de Eisenhower, Pomodoro); Controlo de Custos (Excel); Feedback e Avalia??o. Estas ferramentas garantem o cumprimento de prazos, or?amentos e objetivos.

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You’re a new project manager. What are the best tools to help you get started?

1

2

3

4

5

1 Project management software

2 Time tracking and scheduling tools

3 Risk management tools

4 Feedback and evaluation tools

5 Here’s what else to consider

Supervisory Skills

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You’re a new project manager. What are the best tools to help you get started?

1

2

3

4

5

1 Project management software

2 Time tracking and scheduling tools

3 Risk management tools

4 Feedback and evaluation tools

5 Here’s what else to consider

Supervisory Skills

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感谢您的反馈

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