At my current position, we have a 5 stage complex with approximately 23 productions a year in addition to Education and Improv programs. Everything is always on a tight timeline, but open and honest communication is key in staying on track. If a team needs assistance, others will step in. However, the team needs to be open and ask for the help and share that they are running behind. We have previously fallen behind on production timelines when there is not an open line of honest communication between groups. If a project is taking longer than anticipated, departments will share this with Production Management who will then reassess the deadlines and often schedule a brief "Check In" meeting with all departments to determine a solution.

I've had the privilege of working on shows that have had production schedules ranging from 6-7 weeks to 6-7 months - these are the best pieces of advice I've gained from them that I can pass on: - Plot out EVERYTHING you want to rehearse in advance: create a rough draft outline of your entire production schedule. Don't leave it to the week before to decide what you're rehearsing! - Prepare to be flexible with your rehearsal schedule: I've had to contend with cast illness, family bereavement etc. on projects - this means adapting the above 'draft' schedule very quickly. - Make sure to consolidate rehearsed material: in your initial 'draft' schedule, make sure to pencil in regular 'cleanup' sessions, and act, full, and costume/prop runs.

The most important aspect during packed schedules is open and clear communication between all the concerned groups. Even in a packed schedule there is always going to be one or the other group having a break. It becomes the responsibility of the one needing help to clearly state their needs so that other people can contribute accordingly. Prioritizing your tasks first thing in the morning may also bring in some structure to your day. Even if things don't go as planned, there will always be a basic structure to rely on to.