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You're managing a team during a presentation. What are the best practices to keep everyone on track?

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Managing a team during a presentation can be challenging, especially if you have different personalities, opinions, and styles. You want to showcase your team's strengths, avoid confusion, and deliver a clear and engaging message to your audience. How can you keep everyone on track and ensure a successful presentation? Here are some best practices to follow.

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Florian Bernard

Werte, Worte, Wirksamkeit. // Pr?sentieren als charismatische Führungspers?nlichkeit. // Ganzheitlicher Ansatz mit dem…
Guram (Guga) Gogia

Sales Engineering | Physics PhD | Cloud Enthusiast

1 Plan ahead

Before you start working on your presentation, you need to have a clear vision of what you want to achieve, who your audience is, and what your main points are. You also need to assign roles and responsibilities to each team member, such as who will research, design, write, and speak. Make sure everyone knows what they are expected to do, how much time they have, and how they will communicate with each other.

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Florian Bernard

Werte, Worte, Wirksamkeit. // Pr?sentieren als charismatische Führungspers?nlichkeit. // Ganzheitlicher Ansatz mit dem 4S-Modell. // Executive Coaching, Training und Keynotes
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The first thing is to ensure that each member of the team has the skills to develop a presentation. If there are no skills in finding and structuring content, storytelling and as well designing then the presentation will fail. In case of an important presentation (btw every presentation is important) make use of a training for your team.

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Mahima Moolbharati

Climate Policy | Sustainability Reporting | IGBC AP | LEED GA
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Brainstorm with the whole team to get all ideas on the table before you create your final presentation. Assign different sections of the presentation to relevant team members which can be reviewed and finalised by you. Make sure to have a smooth narrative throughout and to maintain a coherent flow of information

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2 Align your content

Once you have your roles and tasks, you need to make sure your content is consistent and coherent. You don't want to have conflicting or redundant information, or gaps in your logic. You also want to have a common theme, tone, and style throughout your presentation. To align your content, you can use tools like outlines, templates, and feedback. You can also have regular meetings or check-ins to review your progress and address any issues.

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Douglas Gatto

Marketing Digital | Comunica??o | Estratégia | Social Media | Tráfego Pago | Meta Ads | Designer | CRM
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Manter tudo em uma estrutura que fa?a sentido no final é muita das vezes um desafio grande, por isso é interessante manter todos da equipe bem engajados e alinhados com o resultado esperado. Reuni?es para revisar o andamento funcionam muito bem para corrigir algo quando foge do caminho escolhido e o principal: a revis?o final para evitar imprevistos de última hora.

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3 Practice together

Practicing your presentation is essential to improve your confidence, delivery, and timing. But you don't want to practice alone. You want to practice with your team, so you can coordinate your transitions, cues, and interactions. You also want to get feedback from each other, and from other people who can give you an objective perspective. You can practice in person, online, or by recording yourself and sharing the video.

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4 Prepare for questions

One of the most unpredictable parts of a presentation is the question and answer session. You never know what your audience will ask, or how they will react to your answers. To prepare for questions, you need to anticipate the most likely or challenging ones, and have ready responses. You also need to decide how you will handle questions as a team, such as who will answer, how you will support each other, and how you will deal with disagreements or conflicts.

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Guram (Guga) Gogia

Sales Engineering | Physics PhD | Cloud Enthusiast
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In many academic and professional settings, asking questions during presentations is common and helps clarify the subject matter. However, excessive (and sometimes condescending) questioning can disrupt the flow and be challenging, particularly if the presenter is less experienced than the questioner. As a moderator, it's crucial to evaluate when to intervene. Definitely intervene when the speaker seems uncomfortable. If necessary, suggest continuing the discussion post-presentation and consider following up with both parties afterward.

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5 Be flexible

Even if you have planned and practiced your presentation thoroughly, you still need to be ready to adapt to changing situations. You might face technical issues, interruptions, distractions, or unexpected feedback. You might also need to adjust your content, pace, or tone depending on your audience's interest, mood, or needs. To be flexible, you need to have a backup plan, a positive attitude, and a sense of humor. You also need to trust your team, and work together to overcome any challenges.

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6 Follow up

After your presentation, you don't want to just forget about it and move on. You want to follow up with your team and your audience, and learn from your experience. You can send thank-you notes, surveys, or resources to your audience, and ask for their feedback or opinions. You can also debrief with your team, and celebrate your achievements, as well as identify areas for improvement. By following up, you can strengthen your relationships, reputation, and skills.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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You're managing a team during a presentation. What are the best practices to keep everyone on track?

1

2

3

4

5

6

7

1 Plan ahead

2 Align your content

3 Practice together

4 Prepare for questions

5 Be flexible

6 Follow up

7 Here’s what else to consider

Presentations

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You're managing a team during a presentation. What are the best practices to keep everyone on track?

1

2

3

4

5

6

7

1 Plan ahead

2 Align your content

3 Practice together

4 Prepare for questions

5 Be flexible

6 Follow up

7 Here’s what else to consider

Presentations

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感谢您的反馈

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