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You’re managing a remote team. What’s the best way to track their time?

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Managing a remote team can be challenging, especially when it comes to tracking their time. How do you ensure that your team members are working efficiently, honestly, and productively? How do you measure their performance and progress? How do you avoid micromanaging or overloading them? In this article, we will explore some of the best ways to track your remote team's time and how to use that data to improve your collaboration and results.

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Sherry Foster

President & Co-founder at AscendX Digital | Global Marketing & Business Executive
Anirudh Reddy

Co-Founder at GrowYourStaff | Your Affordable & Effective Remote Team in India
Pavel G. Stepanov

??Helping entrepreneurs scale their businesses with virtual assistant and outsourcing solutions.

1 Set clear expectations

The first step to track your remote team's time is to set clear expectations about their tasks, goals, and deadlines. You need to communicate what you expect from them, how you will measure their output, and how often you will check in with them. You also need to align your expectations with their availability, flexibility, and preferences. For example, some remote workers may prefer to work in blocks of uninterrupted time, while others may need more frequent breaks or feedback. You can use tools like Google Calendar, Asana, or Trello to create and share your project plans, timelines, and milestones with your team.

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Hope Stephen

| Retail Management | Sales & Marketing | People Management | Account Management | Customer Service | Product Marketing | Territory Management | Business Development | Leadership
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This is it for me,set clear expectation,in that way,they are able to take ownership and responsibility.They are not micro managed in a way,as they understand what is expected of them and the given timeline for the project.

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Camila Gon?alves Guimar?es

Gerente de RH | Head de RH | CHRO | Gente e Gest?o| Pessoas e Cultura | Employee Experience | Gest?o Estratégica de Pessoas
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Estabelecer expectativas claras é crucial para garantir que todos na equipe remota compreendam suas responsabilidades e metas. Aqui est?o algumas práticas que podem ajudar a criar e comunicar expectativas de maneira eficaz 1. Documente as Expectativas 2. Reuni?es de Alinhamento 3. Defina Metas SMART 4. Estabele?a Prazos Claros 5. Promova a Colabora??o 6. Feedback Construtivo 7. Esteja Disponível para Perguntas 8. Comunique Mudan?as 9. Crie um Ambiente de Transparência

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Anirudh Reddy

Co-Founder at GrowYourStaff | Your Affordable & Effective Remote Team in India
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Based on my experience, establishing clear milestones and incorporating gamification into the goal-completion process also proves to be an effective approach. It not only keeps your staff well-informed about where they should be but also fosters enthusiasm throughout the process.

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2 Choose a suitable time tracking tool

Choosing a suitable time tracking tool is the next step to fit your needs and preferences. There are simple apps that record hours worked, and more advanced ones that monitor activities, productivity, and performance of your team. Factors to consider when selecting a tool are the level of detail and accuracy needed, ease of use and integration with other tools, privacy and security of data, cost, and features. Popular time tracking tools for remote teams are Harvest, Toggl, Time Doctor, Hubstaff, and Clockify. These tools can track team time by project, task, client or category, and generate reports and invoices based on the data.

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Anirudh Reddy

Co-Founder at GrowYourStaff | Your Affordable & Effective Remote Team in India
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These tools shine in monitoring time for roles focused on time-specific tasks like customer service and design. However, for project-based positions such as marketing or procurement, I believe that tools like ClickUp or Asana are equally effective. They not only assist in comprehending the time invested in a particular project but also offer insights into project scope, providing a clearer understanding of the associated timelines.

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Pavel G. Stepanov

??Helping entrepreneurs scale their businesses with virtual assistant and outsourcing solutions.
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When you hire a VA from Virtudesk, we provide you with a tool called Timedly to monitor your remote team member's work. Timedly will track when your team logs in and out of their shift for the day, as well as any breaks they take. It also takes screenshots of their computer screen every two minutes. Our account managers check all of this information to ensure that your remote team members report to work on time and stay on task during their shifts. This ensures that no one is slacking off, and helps promote accountability. With this same system, clients can log in and assign tasks within the app itself. This way, clients can keep up with what their team is doing at all times and ensure that they’re meeting expectations.

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Camila Gon?alves Guimar?es

Gerente de RH | Head de RH | CHRO | Gente e Gest?o| Pessoas e Cultura | Employee Experience | Gest?o Estratégica de Pessoas
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Use Ferramentas de Gerenciamento de Projetos: Utilize ferramentas de gerenciamento de projetos para registrar tarefas, prazos e responsáveis. Isso proporciona visibilidade e transparência sobre o status das atividades para todos e torna o trabalho colaborativo

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3 Review and analyze the data

The third step is to review and analyze the data collected by your time tracking tool. This will give you insight into how your team is spending their time, their productivity and efficiency, and how they are progressing towards their goals. With this data, you can identify any issues such as time-wasting activities, overwork, miscommunication, lack of motivation or engagement, and skill gaps. Additionally, you can use the data to recognize and reward your team for completing tasks on time or ahead of schedule, delivering high-quality work or exceeding expectations, improving their skills or performance, and contributing to the team's success or innovation.

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Camila Gon?alves Guimar?es

Gerente de RH | Head de RH | CHRO | Gente e Gest?o| Pessoas e Cultura | Employee Experience | Gest?o Estratégica de Pessoas
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Os dados desempenham um papel fundamental na gest?o eficaz de uma equipe remota, contribuindo para a tomada de decis?es informadas, a comunica??o eficiente e o monitoramento do desempenho. Aqui est?o algumas raz?es que destacam a importancia dos dados em uma equipe remota: 1. Tomada de Decis?es Baseada em Evidências 2.Acompanhamento do Desempenho Individual e da Equipe 3. Análise de Produtividade 4. Feedback Baseado em Dados 5. Ajuste de Estratégias e Metas 6. Compreens?o do Engajamento da Equipe 7. Melhoria Contínua 8. Facilita??o da Comunica??o 9. Seguran?a da Informa??o

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4 Provide feedback and support

The fourth step is to provide feedback and support to your team based on the data. You should communicate with your team regularly, not only to monitor their time, but also to build trust, rapport, and collaboration. Zoom, Slack, Microsoft Teams, Loom, Screenflow, and Camtasia are all tools you can use for video calls, chats, emails, recording feedback via video or screen capture. Your feedback should be timely and frequent, specific and constructive, positive and encouraging, and actionable and measurable. Additionally, you should listen to their concerns and challenges, offer solutions and resources, encourage their input and ideas, and celebrate their successes and learning.

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Camila Gon?alves Guimar?es

Gerente de RH | Head de RH | CHRO | Gente e Gest?o| Pessoas e Cultura | Employee Experience | Gest?o Estratégica de Pessoas
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Aqui est?o algumas práticas recomendadas: 1. Feedback Regular e Construtivo 2. Reconhecimento e Celebra??o de Conquistas 3. Compreens?o dos momentos Individuais 4. Comunica??o Clara e Direta 5. Suporte personalizado e humanizado 6. Promo??o da Autonomia e confian?a 7. Encorajamento para os desafios

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5 Adjust and improve your process

The final step is to adjust and improve your process based on the feedback and support you provide and receive. You should evaluate the effectiveness of your time tracking method and tool, and make any changes or improvements that are necessary. Ask your team for their feedback and suggestions on how to improve your time tracking process - what works, what they like, what they need, and what they want. You can also test different time tracking methods and tools, using tools like A/B testing, surveys, or polls to collect and analyze data. Ultimately, you should strive to create a time tracking process that is flexible, transparent, simple, collaborative, and empowering.

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Camila Gon?alves Guimar?es

Gerente de RH | Head de RH | CHRO | Gente e Gest?o| Pessoas e Cultura | Employee Experience | Gest?o Estratégica de Pessoas
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Ajustar e melhorar continuamente o processo na equipe remota é crucial para a eficácia e a satisfa??o da equipe. Como? 1. Solicite Feedback Regularmente 2. Analise Métricas de Desempenho 3. Fomente uma Cultura de Melhoria Contínua 4. Revise Regularmente os Processos 5. Atualize a Documenta??o 6. Promova a Autonomia com Responsabilidade 7. Invista em Ferramentas de Colabora??o Adequadas 8. Facilite a Comunica??o Transparente: 9. Adapte-se a Mudan?as nas Circunstancias 10. Mantenha uma Mentalidade ágil

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6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Sherry Foster

President & Co-founder at AscendX Digital | Global Marketing & Business Executive
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Don’t track their time. They aren’t children. Manage their outcomes. How well did they complete a project? How much initiative do they take? How satisfied are their customers?

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Camila Gon?alves Guimar?es

Gerente de RH | Head de RH | CHRO | Gente e Gest?o| Pessoas e Cultura | Employee Experience | Gest?o Estratégica de Pessoas
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Ao gerenciar uma equipe remota, há certos erros que devem ser evitados para promover um ambiente de trabalho eficaz e uma colabora??o produtiva. Aqui est?o algumas práticas que você deve evitar: 1. Microgerenciamento 2. Comunica??o Insuficiente 3. Ignorar o Bem-Estar da Equipe 4. N?o Estabelecer Expectativas Claras 5. N?o Oferecer Feedback Construtivo 6. Falta de Flexibilidade 7. Desconsiderar Fusos Horários 8. Subestimar a Importancia das Ferramentas Certas 9. N?o Incentivar a Colabora??o 10. N?o Reconhecer Conquistas 11. N?o Investir em Desenvolvimento Profissional 12. N?o Estabelecer Limites de Comunica??o

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You’re managing a remote team. What’s the best way to track their time?

1

2

3

4

5

6

1 Set clear expectations

2 Choose a suitable time tracking tool

3 Review and analyze the data

4 Provide feedback and support

5 Adjust and improve your process

6 Here’s what else to consider

Virtual Teams

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You’re managing a remote team. What’s the best way to track their time?

1

2

3

4

5

6

1 Set clear expectations

2 Choose a suitable time tracking tool

3 Review and analyze the data

4 Provide feedback and support

5 Adjust and improve your process

6 Here’s what else to consider

Virtual Teams

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感谢您的反馈

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