You’re managing a remote team. What are the best project management software options?

Whatever like Monday, Wrike or similar. According to my experience it is never about the tool. It is always about the process and most important about the people. Key to the success sits with a knowledge defined process. Process that is followed. Process that is open for feedback and improvement. At the end it is never about the tool and it it always about the people....

In ever changing demanding and dynamic work places, personally I have found tools like Jira and Confluence very useful. I consider them as a part of triangle of PPT (People, Process and Technology / Tools) - balancing all three is what helps on day to day basis.

In my view, among the myriad project management tools, JIRA and ClickUp stand out, offering a seamless blend of features that enhance productivity and adaptability. Atleast for me!!

Tool is the least important factor in a remote setup, “people” and their engagement / motivation level as well as organisational hierarchical setup are really the critical factors. JIRA, Confluence, even shared excels are useful tools and more than fully capable of supporting everything one needs to track /manage a project successfully.

é muito importante usar um software de gerenciamento de projetos para planejar escopo, entregas, definir prazos e responsáveis. Além de poder ter dados dentro do controle para gerar um status reporte atualizado e apresentar aos Sponsors do projeto. Mas para ter sucesso na entrega do projeto, mais do que o software é necessário, comunica??o e transparência que s?o fundamentais no uso do software.

Ahead of project management tools, employ human values and Servant Leadership. 1. Strong working agreements where everyone shows passion, feels motivated and stretches out of their comfort zones - this helps maximize core overlapping hours - this is where the magic happens 2. Everyone is on video by default. Remember, meetings have two dimensions - effectiveness (Y) depends on the Richness(X). The warmth comes from human Presence 3. Work with remote team managers to align on your values and expectations. Then use any decent PM tool. You will see your team will shift from being a “working group” to a real High Performing Team! Living Agile Principles and seeing them in action makes teams effective and that is the purpose of PM tools

There are numerous project management software options available, each offering different features and capabilities to meet the diverse needs of organizations. Some of the best project management software options include: * Asana is a popular project management tool known for its user-friendly interface and flexibility. * Trello is a visual project management tool based on the Kanban methodology. * Jira is a powerful project management and issue tracking tool, particularly popular among software development teams. * ClickUp is an all-in-one project management software that offers a wide range of features, including task management, goal tracking, time tracking, and team collaboration.

When it comes to project management and delivery there are a lot of tools which can track the lifecycle. Agile or lean, kanban or scrum the PMO tools will help a great deal starting from planning to decision making and executions. Some tools which i use/used are. 1. JIRA 2. Plutio 3. Monday 4. Click up And don't forget - Excel

- Jira for life cycle - confluence for documentation - Clarity for project management - RTC for iseries code management - Microsoft Teams for standup and ceremonies

To manage software delivery projects there is various tools on the market you can use. In practice you need: 1) Jira, it’s a must have, especially for teams working in Scrum 2) Confluence, goes hand in hand with Jira, utilise built-in integrations and additional tools like “Roadmap planner” 3) Excel, I know it sounds “old school” but still a lot of trackers, run books etc. are just spreadsheets 4) Time tracking tool, best to use what your company has license for, nothing fancy That’s it for Project Management. Less is more. Of course there is bunch of different tools your devs, QAs will need additionally but they let you know.

When evaluating project management software options, it's essential to consider the features that align with your organization's specific needs and goals. Here are some key features to look for in the best project management software: * Effective task management capabilities allow you to create, assign, prioritize, and track tasks across projects. * Collaboration features enable team members to communicate, share files, and work together seamlessly. * The ability to create and visualize project plans, timelines, and schedules is crucial for effective project management. * Resource management tools help you allocate and manage resources efficiently, including team members, equipment, and budgets.

On top of my head couple of features stand-out: 1 - Easy and configurable workflows is a must-have. Every org is different and alignment with internal process / culture is important. 2 - Real time collaboration or easy integration with collaboration tools like slack for open communication. With that, it shouldn't become information overload with frequent disturbance / alerts. Tool should be able to manage time slots for focused work.

Capacidade de criar, atribuir e acompanhar o progresso das tarefas. Recursos que facilitam a comunica??o e a colabora??o entre os membros da equipe. Funcionalidade para agendar prazos, reuni?es e eventos importantes. Gráficos, painéis e relatórios que oferecem insights sobre o progresso do projeto.Capacidade de integrar o software com outras ferramentas e aplicativos usados pela sua equipe.

User friendly, easy to configure and manage, flexibility in administrating the tool, and a escalable platform that allows for multiple integrations and automations.

The features that can be sought are: 1. Look for tools that offer real-time chat capabilities, video conferencing, and integrated comments to facilitate smooth communication among team members. 2. It is essential that the software allows for easy file sharing, as well as collaborative document editing. 3. Seek features that allow you to assign tasks, set deadlines, track progress, and prioritize work effectively to ensure everyone is aligned and working towards the same goals. 4. It is helpful to have tools that allow you to customize the workflow and adapt it to the specific needs of your team and projects. 5. Consider options that offer integrations with other tools and services that your team already uses.

Using project management software effectively involves several key practices to maximize its benefits and ensure successful project execution. Here are some tips for using project management software effectively: * Clearly define project objectives, goals, scope, and deliverables before implementing the software. * Choose project management software that aligns with your project requirements, team size, and budget. * Provide training and support to team members to ensure they understand how to use the software effectively. * Tailor the software to fit your organization's workflows and processes. * Define clear processes and procedures for using the software, including how tasks are assigned, deadlines are set, and progress is tracked.

I generally add the following to my dashboards to use it effectively, the team, sprint details, sprint burndown, velocity, RAID tracker, escalations, blockers, work item charts, open bugs tracker, last but not least, educate the team to be consistent in utilizing and maintaining the items, because without it, no tool will work.

Crie uma estrutura clara do projeto, incluindo metas, prazos e responsabilidades. Use o software para criar um plano detalhado com todas as tarefas necessárias. Atribua tarefas específicas a membros da equipe e defina prazos claros. Use o software para atribuir tarefas e acompanhar o progresso de cada membro da equipe. Utilize as ferramentas de comunica??o do software para manter todos os membros da equipe atualizados sobre o progresso do projeto, realizar reuni?es virtuais e discutir quest?es importantes.Utilize os recursos de acompanhamento de tarefas e visualiza??o de dados do software para monitorar o progresso do projeto em rela??o aos prazos e metas estabelecidos.

Some of the best options include Asana, Trello, and Microsoft Teams. Regardless of the tool you choose, it is important to establish clear processes and define roles and responsibilities within the team. Train team members in the effective use of the tool and promote a culture of transparency and open communication to ensure success in managing remote projects.

There is a standard that can help you for ensuring effectiveness of the project: ISO12207. From that you can ensure that your development process and lifecycles will be well strutured on a project plan.

While project management software offers numerous benefits, there are also challenges and pitfalls associated with its implementation and usage. Some common challenges include: * Some project management software can be complex and overwhelming, especially for users who are not familiar with its features and functionalities. * Cost is a significant factor to consider when implementing project management software. * Integrating project management software with existing systems and tools can be challenging, particularly if the software does not offer robust integration capabilities. * Getting team members to adopt and consistently use project management software can be a challenge.

Challenges will be how to ensure project team uses the tool efficiently and effectively to get returns on investment on the tool and deliver the project as per planned scope , time and cost. If project team will not use the tool for its intended purpose then it will derive risk to maintain the tool and will impose additional cost on the project

As project management software, suitable for remote teams, you only have to choose. However, once you've made the choice based on your team's specific needs and your goals, the challenge of using it begins. It is necessary to keep in mind that a software is just a mere tool, it will work as humans will make it work. So be careful not to have too many expectations from the project management software, because the project must always be done by the project team. Better to prioritize communication with the project team, instead of spending time on project management software.

Challenge is always going to be to manage open communication with the team. If team is not aligned to the collective goal (of delivering value to end user), all these tools won't work. The process and people should work in harmony. The project management software should support that with minimal intrusion.

Alguns softwares podem ser excessivamente complexos, com uma curva de aprendizado íngreme. Isso pode desencorajar a equipe de usá-lo efetivamente. Por exemplo, se o software requer treinamento extenso antes que a equipe possa come?ar a usá-lo, pode haver resistência à ado??o. Podem n?o oferecer op??es de personaliza??o adequadas para atender às necessidades específicas do projeto ou da equipe. Por exemplo, se o software n?o permitir a adapta??o dos fluxos de trabalho ou a cria??o de campos personalizados, pode ser difícil acompanhar informa??es importantes. podem n?o oferecer op??es de personaliza??o adequadas para atender às necessidades específicas do projeto ou da equipe.

When I manage remote teams I ensure that all project deliverables are centrally stored with global access for my team member at the level that I think they should have. From a “Read Only” perspective, everybody can see and read everything as we are all in it together. I own and maintain high level,docs and the QA and testing teams creat collateral that we as a team review. Distributed systems and databases that cannot easy be merged to create a central program repository never work.

A remote team needs some specific attention for getting a good performance. The distance should prevent a maximum of micro-management for a remote team. The way of working should consider: - a proper expectation and definition of the challenges. - a great independance and ownership from the remote team. - Regular progress and status review, monthly and daily. In case of development daily huddle is a plus. - What else to ensure a proper long term relatioship is to travel reglarely to the remote site or the other way around.