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You’re managing a project with tight deadlines. How can technology help you stay on track?

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Managing a project with tight deadlines can be stressful and challenging. You need to plan, coordinate, communicate, and monitor your tasks and resources effectively. Fortunately, technology can help you stay on track and achieve your goals. Here are some ways to use technology to improve your time management skills and deliver your project on time and within budget.

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1 Use a project management tool

A project management tool is a software application that helps you organize, track, and manage your project activities. It can help you create a clear project scope, define milestones and deliverables, assign roles and responsibilities, set deadlines and priorities, and track progress and performance. Some examples of project management tools are Trello, Asana, Basecamp, and Microsoft Project. You can choose the one that suits your needs and preferences, and use it to collaborate with your team, clients, and stakeholders.

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Muhammad J.

Co-Owner @ DataLime | Driving Efficiency for 8-Figure Revenue Companies through Automation
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Selecting an appropriate tool for your project needs is very important. Every tool has its own unique features like Smartsheet is more usable for construction projects, production projects or financial management. On the other hand, ClickUp and Asana are suitable for marketing, branding and software development projects. At DataLime, we help small to medium size companies in selection and implementation of the right tool.

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2 Automate repetitive tasks

Some tasks in your project may be repetitive, time-consuming, or prone to human error. For example, you may need to send regular updates, reminders, or reports to your team or clients. You can use technology to automate these tasks and save time and effort. For example, you can use email marketing tools like Mailchimp or Constant Contact to create and schedule automated emails. You can also use tools like Zapier or IFTTT to connect different apps and create workflows that trigger actions based on certain conditions.

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Muhammad J.

Co-Owner @ DataLime | Driving Efficiency for 8-Figure Revenue Companies through Automation
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Automated progress updates and project automation cannot be ignored. Almost every other tool in the market offers some kind of automation features. However, the project teams need to examine each tool carefully before selection. In addition to built-in automation, companies also use Zapier or Make.com to integrate apps and automate processes. Using the right project management tool can reduce the cost of external automation tools.

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3 Use a time tracking tool

A time tracking tool is a software application that helps you measure how much time you spend on different tasks or projects. It can help you monitor your productivity, efficiency, and profitability. It can also help you identify and eliminate distractions, procrastination, or scope creep. Some examples of time tracking tools are Toggl, Harvest, Clockify, and Time Doctor. You can use them to track your own time, or your team's time, and generate reports and invoices based on the data.

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Muhammad J.

Co-Owner @ DataLime | Driving Efficiency for 8-Figure Revenue Companies through Automation
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Tracking time is very important but tracking the timeline for time bound projects has more significance in my view. Team admins can set up automation to send alerts to team members every day when a certain number of days are left. Nevertheless, time tracking can be important for cost bound projects like software development projects. However, it should be kept in mind that every project management tool cannot connect with a time tracking tool.

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4 Use a calendar app

A calendar app is a software application that helps you manage your schedule and appointments. It can help you plan your day, week, or month, and avoid conflicts, overlaps, or missed deadlines. It can also help you set reminders, notifications, or alerts for important events or tasks. Some examples of calendar apps are Google Calendar, Outlook Calendar, Apple Calendar, and Calendly. You can use them to sync your personal and professional calendars, share your availability, and schedule meetings or calls.

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5 Use a cloud storage service

A cloud storage service is a software application that helps you store, access, and share your files online. It can help you backup your data, protect your files from loss or damage, and access them from any device or location. It can also help you collaborate with your team, clients, or stakeholders, and edit or comment on documents in real time. Some examples of cloud storage services are Google Drive, Dropbox, OneDrive, and Box. You can use them to store your project files, documents, images, videos, or any other type of data.

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6 Use a communication tool

A communication tool is a software application that helps you communicate with your team, clients, or stakeholders. It can help you exchange information, feedback, or ideas, and resolve issues or problems. It can also help you build rapport, trust, and engagement with your project partners. Some examples of communication tools are Slack, Zoom, Skype, and WhatsApp. You can use them to chat, call, or video conference with your project contacts, and share files, links, or emojis.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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You’re managing a project with tight deadlines. How can technology help you stay on track?

1

2

3

4

5

6

7

1 Use a project management tool

2 Automate repetitive tasks

3 Use a time tracking tool

4 Use a calendar app

5 Use a cloud storage service

6 Use a communication tool

7 Here’s what else to consider

Time Management

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You’re managing a project with tight deadlines. How can technology help you stay on track?

1

2

3

4

5

6

7

1 Use a project management tool

2 Automate repetitive tasks

3 Use a time tracking tool

4 Use a calendar app

5 Use a cloud storage service

6 Use a communication tool

7 Here’s what else to consider

Time Management

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