Start by categorizing tasks based on urgency and impact. Use frameworks like the Eisenhower Matrix to distinguish between what's urgent and important, allowing you to focus on high-priority activities that drive results. Implement a time-blocking strategy in your calendar. Dedicate specific blocks of time for proactive outreach, client meetings, and reactive tasks like responding to emails or handling urgent requests. Use CRM systems to automate routine tasks, such as follow-ups and reminders. These tools can help track client interactions, manage workflows, and ensure no important task falls through the cracks. Setting up templates for common communications can save time as well.

Do what is the most important first. This can mean getting help from your sales leader on what you need to do to maintain a healthy pipeline. Knowing your data will help you make the right decision. In sales reacting fast gets you more sales. But also if you forget to do outreach your pipeline will diminish really quickly. Like suggested in the article having dedicated blocks for different tasks will help. But you also need to evaluate if the same blocks and time allocation makes sense every week.

Primero, prioriza como si estuvieras equilibrando platos chinos en palitos: dedica tiempo fijo a tus tareas reactivas y deja bloques de creatividad para lo proactivo. Usa herramientas digitales como Asana para mantener todo organizado. Recuerda, la clave está en la comunicación fluida y la adaptación constante. Si tu equipo y clientes saben dónde están las prioridades, todos tiran para el mismo lado. ?Flexibilidad y claridad para mantener el show en marcha! ????

I prioritize my tasks by setting aside dedicated time blocks for proactive activities, such as reaching out to potential candidates and clients. For example, I reserve mornings for outreach when I'm most alert, while in the afternoons, I handle reactive tasks, such as responding to emails and urgent client requests. I also leverage ATS tools like Bullhorn or Greenhouse, to automate admin and keep track of candidate pipelines. According to a recent survey, recruiters using such tools can save up to 20% of their time. I stay informed with resources like BioSpace and Fierce Pharma to anticipate industry shifts that may impact my workload. This structured approach helps me maintain balance and remain effective in managing my accounts.

Balancing proactive outreach with reactive tasks requires a structured approach to ensure consistent client support and strategic growth. Setting priorities is essential: identifying tasks that will drive the most impact helps focus efforts on what truly matters. Blocking time specifically for proactive and reactive tasks helps prevent one from overshadowing the other. CRM tools also play a key role, as they allow you to streamline routine processes and ensure all client interactions are organized and accessible. By planning intentionally and using the right tools, it’s possible to deliver responsive service while pursuing growth. What’s your strategy for handling competing tasks?