Juggling multiple deadlines can be stressful and challenging, especially if you have to balance competing priorities, manage expectations, and deliver quality work. However, with some planning, communication, and flexibility, you can avoid dropping the ball and achieve your goals. Here are some tips to help you manage your deadlines effectively.
The first step to juggling multiple deadlines is to know exactly what they are, how urgent they are, and how much work they involve. You can use a calendar, a planner, or a project management tool to keep track of your deadlines and visualize your workload. You can also create a to-do list or a checklist to break down your tasks into smaller and more manageable steps. Knowing your deadlines will help you prioritize, allocate, and schedule your time and resources accordingly.
For me, I find making a list of the things I have to do for each project really helps. Ex: 1. Reports a)make sure they have all been done B) check for errors And so on.. you get the point. Lol.
Gosto bastante de utilizar o Trello para organiza??o e prioriza??o das atividades. Dentro deste quadro eu coloco a atividade, a prioridade, o prazo e também quem está envolvido, porque muitas vezes as atividades envolvem outras pessoas além de nós. Importante ressaltar que esse prazo precisa estar claro para todos os envolvidos.
The second step to juggling multiple deadlines is to communicate with your stakeholders, such as your clients, managers, colleagues, or partners. You should inform them of your deadlines, progress, challenges, and expectations as early and as often as possible. You should also ask for clarification, feedback, and support if you need it. Communicating with your stakeholders will help you align your goals, avoid misunderstandings, and build trust and rapport.
é muito importante manter um contato direto com maior periodicidade com os envolvidos. Se reúna com as pessoas no primeiro dia, até para elas terem ciência de como vai funcionar todo o planejamento e o que está envolvido, e semanalmente revisite o quadro com as pessoas, até para entender se os envolvidos est?o com alguma dúvida ou problema na hora da execu??o da atividade em si. O monitoramento das a??es é a parte mais importante para que o processo como um todo aconte?a.
The third step to juggling multiple deadlines is to negotiate and delegate when necessary. You should be realistic and honest about your capacity, availability, and quality standards. You should also be flexible and willing to compromise on some aspects of your work, such as scope, timeline, or budget. If you have too much on your plate, you should ask for an extension, a reduction, or a trade-off. If you have the authority and the resources, you should also delegate some of your tasks to others who can help you.
Eu considero delegar uma parte muito importante do processo, porque existem atividades dentro deste plano de a??o macro que n?o precisam ser necessariamente executadas por você. Deixar de ser centralizadora faz com que você desocupe tempo para pensar na execu??o de atividades que realmente precisam ser realizadas por você. Negociar prazos também é imprescindível para n?o cair naquela de que tudo é urgente o tempo todo.
The fourth step to juggling multiple deadlines is to focus and avoid distractions. You should create a conducive and comfortable work environment that minimizes noise, interruptions, and temptations. You should also set clear and specific goals for each work session, and use techniques such as batching, pomodoro, or deep work to enhance your concentration and productivity. You should also limit your multitasking, as it can reduce your efficiency and quality.
Foco! Realizar uma atividade de cada vez do início ao fim é importantíssimo. Costumo também avisar a equipe que estou realizando uma certa atividade que n?o posso ser interrompida. Isso facilita muito, porque a maior parte das interrup??es n?o teriam necessidade de acontecer naquele momento de maior concentra??o. N?o coloque muitas tarefas para o mesmo dia, porque caso você n?o consiga finaliza-las você n?o ficará frustrada.
The fifth step to juggling multiple deadlines is to take breaks and reward yourself. You should not neglect your physical, mental, and emotional well-being, as they can affect your performance and motivation. You should schedule regular breaks throughout your day, and use them to relax, recharge, or do something enjoyable. You should also celebrate your achievements, no matter how small or big, and reward yourself with something that makes you happy.
Se for possível para você, tenha um momento de autocuidado antes de ir trabalhar. Fa?a um exercício físico, uma leitura, algo que te fa?a bem, antes de verdadeiramente come?ar o dia de trabalho. Isso vai ajudar muito a manter a sua saúde emocional em dia. Coloque-se em primeiro lugar.
The sixth step to juggling multiple deadlines is to learn and improve. You should reflect on your experience, and identify what worked well and what didn't. You should also solicit feedback from your stakeholders, and appreciate their praises and criticisms. You should then use your insights and feedback to improve your skills, processes, and habits. You should also seek new opportunities, challenges, and resources to enhance your learning and growth.