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Last updated on 2024年8月28日

You're integrating cloud services for internet services. How can you keep stakeholders in the loop?

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When integrating cloud services into internet services, it's crucial to maintain transparency and communication with stakeholders. These individuals or groups have an interest in the project's success and can include team members, investors, clients, or partners. Keeping stakeholders informed not only fosters trust but also enables them to provide valuable feedback that can guide the integration process. By understanding their needs and expectations, you can tailor the integration to better suit the project's goals, ultimately leading to a more successful and collaborative outcome.

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Samir Soni (PMP? I PSM I l PSPO l SAFe I Prince 2)

Technical Project Manager

1 Define Goals

Before diving into the technicalities of cloud integration, clearly define what you aim to achieve . This will help stakeholders understand the project's direction and the rationale behind the integration. For instance, if the goal is to improve scalability , explain how cloud services can dynamically allocate resources based on demand. By setting clear objectives, stakeholders can align their expectations and measure the project's progress effectively.

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Samir Soni (PMP? I PSM I l PSPO l SAFe I Prince 2)

Technical Project Manager
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Keeping stakeholders informed during cloud service integration is crucial. Here are effective strategies: Stakeholder Analysis: Identify key stakeholders and understand their interests and communication preferences. Stakeholder Registry: Maintain detailed information about each stakeholder, including roles and expectations. Engagement Strategy: Plan regular updates, meetings, and feedback sessions.

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2 Plan Updates

Regular updates are essential to keep stakeholders in the loop. Create a communication plan that outlines how and when you will share progress reports. Whether it's through weekly emails, monthly meetings, or a shared dashboard, choose methods that suit your stakeholders' preferences. Ensure that these updates are not only regular but also contain meaningful information that highlights milestones, addresses any issues, and provides a forecast of upcoming steps.

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Samir Soni (PMP? I PSM I l PSPO l SAFe I Prince 2)

Technical Project Manager
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Updates and Reports: Provide consistent updates via emails, newsletters, or project management tools with visual aids. Regular Meetings: Schedule weekly or bi-weekly check-ins to discuss progress and gather feedback. Diverse Channels: Use emails, video calls, and instant messaging.

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3 Educate Them

Stakeholders may not always be familiar with the technical aspects of cloud services. Offer educational sessions or resources to help them grasp key concepts such as Software as a Service (SaaS), Platform as a Service (PaaS), and Infrastructure as a Service (IaaS). Understanding these terms will empower stakeholders to engage more deeply with the project and make informed decisions.

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Samir Soni (PMP? I PSM I l PSPO l SAFe I Prince 2)

Technical Project Manager
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Open Communication: Encourage feedback through surveys or suggestion boxes. Tailored Communication: Customize based on roles. Highlight Risks: Be transparent about risks and mitigations. Celebrate Milestones: Acknowledge achievements to keep stakeholders engaged.

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4 Gather Feedback

Feedback from stakeholders is vital for the success of cloud integration. Set up channels for them to voice their concerns, suggestions, or approval. This could be through surveys, comment boxes, or interactive Q&A sessions during update meetings. By actively soliciting feedback, you show that their input is valued and considered in the decision-making process.

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5 Risk Management

Discuss potential risks and mitigation strategies with stakeholders. Cloud integration can come with concerns such as security, data privacy, and compliance with regulations. By being upfront about these issues and involving stakeholders in risk management, you can develop a comprehensive plan that addresses their concerns and ensures the project stays on track.

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6 Celebrate Wins

Finally, celebrate milestones and successes with stakeholders. Recognizing achievements not only boosts morale but also reinforces the value of the cloud integration project. Share stories of how the integration has improved operations or customer experiences, and acknowledge the contributions of everyone involved. This positive reinforcement can build enthusiasm and support for current and future projects.

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You're integrating cloud services for internet services. How can you keep stakeholders in the loop?

1

2

3

4

5

6

1 Define Goals

2 Plan Updates

3 Educate Them

4 Gather Feedback

5 Risk Management

6 Celebrate Wins

Internet Services

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You're integrating cloud services for internet services. How can you keep stakeholders in the loop?

1

2

3

4

5

6

1 Define Goals

2 Plan Updates

3 Educate Them

4 Gather Feedback

5 Risk Management

6 Celebrate Wins

Internet Services

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感谢您的反馈

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