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You’re having trouble delegating tasks to your team. How can you empower them to take on more responsibility?

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As a leader, you want to get things done efficiently and effectively, but you also want to develop your team’s skills and confidence. Delegating tasks to your team is a crucial part of decision-making, but it can be challenging to do it well. How can you overcome your reluctance to delegate and empower your team to take on more responsibility? Here are some tips to help you.

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Akshay Khalkar

MBA | HFFC l Salesforce
Jayakumar Sundararaj

Database & Middleware | SRE & Automation | GenAI Enthusiast | Problem Solver | Innovation-Driven

1 Identify the right tasks

Not all tasks are suitable for delegation. Some are too complex, urgent, or sensitive, and require your direct involvement. Others are too simple, routine, or boring, and offer little value or learning for your team. The best tasks to delegate are those that are meaningful, challenging, and relevant for your team’s goals and growth. Think about the tasks that align with your team’s strengths, interests, and development needs, and that can help them achieve their objectives and improve their performance.

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Akshay Khalkar

MBA | HFFC l Salesforce
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To empower your team to take on more responsibility, communicate clearly, provide adequate training and support, delegate tasks gradually, trust their abilities, offer constructive feedback, and recognize their achievements.

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Jayakumar Sundararaj

Database & Middleware | SRE & Automation | GenAI Enthusiast | Problem Solver | Innovation-Driven
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Evaluate which tasks are suitable for delegation. Consider the complexity of the task and the skill set it requires. Are you choosing tasks that will help team members grow?

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2 Choose the right person

Once you have identified the tasks that you can delegate, you need to decide who to delegate them to. Consider the skills, experience, and potential of each team member, and match them with the tasks that suit their abilities and aspirations. Avoid delegating to the same person all the time, or based on favoritism or convenience. Instead, aim for a fair and balanced distribution of tasks, and look for opportunities to diversify and expand your team’s competencies.

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Jayakumar Sundararaj

Database & Middleware | SRE & Automation | GenAI Enthusiast | Problem Solver | Innovation-Driven
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Match tasks to team members based on their strengths and development goals. Have you considered each team member’s current workload and how this new task aligns with their abilities?

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Ashley Medina, M.A.Ed./AET

Experienced Recruiter | Former Law Enforcement | Former HR SME for International Logistics Leader | Transparently Connecting Talent with Opportunity
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Before delegating even begins, one may want to consider the development goals of their team. I've encountered employees who wanted to take on too many tasks, and those who have wanted to add nothing else to their workload at all. Set up regular check-ins with your employees to see if their development goals have changed, and act accordingly. Next, you'll want to align those development goals to tasks that you can realistically delegate. For example, you don't want to delegate payroll to a non-supervisor employee if it's a supervisory task, etc. Finally, don't be afraid to switch up the tasks now and again, as this could lead to the perception of lack of fairness, and/or inability to see other skillsets that could be utilized.

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3 Communicate clearly

When you delegate a task, you need to communicate clearly what you expect from your team member, and how you will support them. Define the scope, objectives, and deliverables of the task, and agree on the timeline, budget, and quality standards. Explain the purpose and value of the task, and how it contributes to the team’s and the organization’s goals. Provide any resources, guidance, or feedback that your team member may need, and clarify your role and availability.

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Jayakumar Sundararaj

Database & Middleware | SRE & Automation | GenAI Enthusiast | Problem Solver | Innovation-Driven
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Provide clear instructions and expectations. Are you articulating the outcomes that you expect and the rationale behind the task?

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4 Empower and trust

Delegating a task does not mean micromanaging or controlling it. It means giving your team member the authority and autonomy to make decisions and take actions that are necessary and appropriate for the task. Empower your team member to use their creativity, initiative, and judgment, and trust them to deliver the results. Avoid interfering, imposing, or criticizing, unless there is a serious problem or risk. Instead, encourage, praise, and acknowledge their efforts and achievements.

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Jayakumar Sundararaj

Database & Middleware | SRE & Automation | GenAI Enthusiast | Problem Solver | Innovation-Driven
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Give your team the autonomy to complete tasks in their own way. Are you resisting the urge to micromanage, instead showing trust in their competence?

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5 Monitor and evaluate

Delegating a task does not mean forgetting or ignoring it. It means keeping track of the progress and outcomes of the task, and providing feedback and support as needed. Monitor the task regularly, but not too frequently or intrusively, and check in with your team member to see how they are doing and if they have any issues or questions. Evaluate the task at the end, and review the results, the process, and the lessons learned. Celebrate the successes, and identify the areas for improvement.

Delegating tasks to your team can be a rewarding and effective way to enhance your decision-making, productivity, and leadership. By following these tips, you can empower your team to take on more responsibility, and help them grow and excel in their roles.

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6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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You’re having trouble delegating tasks to your team. How can you empower them to take on more responsibility?

1

2

3

4

5

6

1 Identify the right tasks

2 Choose the right person

3 Communicate clearly

4 Empower and trust

5 Monitor and evaluate

6 Here’s what else to consider

Decision-Making

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You’re having trouble delegating tasks to your team. How can you empower them to take on more responsibility?

1

2

3

4

5

6

1 Identify the right tasks

2 Choose the right person

3 Communicate clearly

4 Empower and trust

5 Monitor and evaluate

6 Here’s what else to consider

Decision-Making

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