You're handling sensitive research data online. How do you keep it secure?

2 Strong Passwords

Strong passwords are a must for securing your sensitive research data. Each account and document should have a unique password that includes a mix of letters, numbers, and special characters. Avoid using easily guessable information like birthdays or common words. To manage multiple complex passwords, consider using a reputable password manager . Additionally, enable two-factor authentication (2FA) wherever possible for an extra layer of security.

3 Access Control

Access control is critical in managing who has permission to view or use your research data. Implement role-based access control (RBAC) to ensure that individuals have access only to the data necessary for their role in the research project. Regularly review permissions, especially when someone's role changes or they leave the project. Keep a log of who accesses the data and at what time, which can be crucial for tracking potential breaches.

4 Secure Networks

Always use secure networks when handling sensitive research data. Public Wi-Fi networks are notoriously insecure, so avoid them for any research-related work. Instead, use a virtual private network (VPN) to create a secure connection to the internet. This ensures that data sent and received is encrypted and much harder for unauthorized individuals to intercept. When working from home, secure your personal Wi-Fi with a strong password and consider using a firewall.

5 Regular Updates

Keeping your software updated is essential for security. Developers regularly release updates that patch vulnerabilities in software that could be exploited by hackers. This includes your operating system, applications, and any security software you use. Enable automatic updates if possible to ensure you're always running the most secure versions. Don't forget to update the firmware on your router and other networking equipment as well.

6 Data Backup

Regularly backing up your data is crucial in case of a security breach or other data loss event. Use multiple backup methods, such as an external hard drive and a secure cloud service. Ensure that your backups are also encrypted and password-protected. Test your backups periodically to verify that data can be recovered successfully. By having secure backups, you can restore your research data quickly and continue your work with minimal disruption.

7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?