You're a grant administrator. What are the top database management tools you need to know?

1 Spreadsheet Software

One of the most common and basic tools for database management is spreadsheet software, such as Microsoft Excel or Google Sheets. Spreadsheet software allows you to create, edit, and format tables of data, as well as perform calculations, functions, and charts. You can use spreadsheet software to store and sort your grant data, such as project details, expenses, revenues, and indicators. You can also use it to generate simple reports and graphs that show your progress and results. However, spreadsheet software has some limitations, such as data duplication, inconsistency, and security risks.

2 Relational Database Software

Another tool for database management is relational database software, such as Microsoft Access or Oracle Database. Relational database software allows you to create, modify, and query multiple tables of data that are linked by common fields, such as IDs or keys. You can use relational database software to manage complex and large-scale grant data, such as multiple projects, programs, or partners. You can also use it to create custom queries, forms, and reports that filter, aggregate, and summarize your data. However, relational database software requires some technical skills, such as SQL or VBA, to operate and maintain.

3 Online Database Platforms

A third tool for database management is online database platforms, such as Airtable or Zoho Creator. Online database platforms allow you to create, access, and share web-based databases that are hosted on the cloud. You can use online database platforms to collaborate and communicate with your grant team, funders, and beneficiaries. You can also use them to integrate your data with other applications, such as email, calendar, or social media. Online database platforms offer flexibility, scalability, and mobility for your grant data management. However, online database platforms may have some issues, such as data privacy, reliability, and cost.

4 Data Visualization Tools

A fourth tool for database management is data visualization tools, such as Tableau or Power BI. Data visualization tools allow you to create, display, and explore interactive dashboards and charts that illustrate your data visually. You can use data visualization tools to present and communicate your grant data in a clear and compelling way. You can also use them to discover and highlight patterns, trends, and insights from your data. Data visualization tools can enhance your grant reporting and evaluation. However, data visualization tools may have some challenges, such as data quality, compatibility, and complexity.

5 Data Analysis Tools

A fifth tool for database management is data analysis tools, such as R or SPSS. Data analysis tools allow you to perform statistical and mathematical operations on your data, such as descriptive, inferential, and predictive analysis. You can use data analysis tools to measure and test your grant data, such as outcomes, impacts, and correlations. You can also use them to generate and validate hypotheses, assumptions, and recommendations from your data. Data analysis tools can improve your grant decision making and learning. However, data analysis tools may have some difficulties, such as data preparation, interpretation, and ethics.

6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?