You're facing tight event planning deadlines. How do you maintain motivation and focus to ensure success?

Event planning can be tricky without giving a deep thought to the workflow. If deadlines are tight then the percentage of making mistakes goes higher. 1) Think of minute-to-minute workflow. 2) Delegate the job diligently to the suitable staff 3) Do the most difficult part/arrangements at the beginning of the project 4) Always keep the plan B ready for any shortcomings 5) Most event venues don't have good network coverage on mobiles. Equip your team with the walkie-talkie for seamless service delivery 6) Try to make the schedule of the team so that the complete team is rested and relaxed.

Para mantener la motivación y el enfoque en plazos ajustados de planificación de eventos. Establecer Prioridades Claras: Identifica las tareas más críticas y enfócate en ellas primero. Esto ayuda a asegurar que las partes más importantes del evento se manejen adecuadamente. Desglose de Tareas: Divide las tareas grandes en partes más peque?as y manejables. Esto hace que el trabajo parezca menos abrumador y permite un progreso constante.

One way to plan events is by creating your checklist that does two things. List the most important things and when everything should be completed. You may have a long list of things, but not everything needs to get done at this moment.

Prioritization and communication need to work hand in hand. If deadlines are tight you need to be very good in decision making as well. The briefings must be clear and everyone should focus on the most important pieces first before it gets into details and the "cherry on the top". Make sure everyone in your team is aware of that.

I’ve also started using digital tools to help with prioritization. Google’s Tasks app has been a game-changer for me. It’s simple but effective, letting me break down what needs to be done and stay on top of everything. Just like that canvas, it’s another way of keeping me focused, ensuring I’m always putting in my best effort, no matter how overwhelming things get.

When time is not on your side, you need a team that can share the load. This may even require weekly meetings to ensure everything that needs to be done is getting done and you work thorugh the issues as a team. Project leads do not have to do everything. Give up some power and keep your sanity.

Stay flexible with your decision and don't try to be perfect. You should think out of the box and solution-oriented to fix problems "on the go".

Keep everyone in the loop and stay positive. The good one with event deadlines: everyone knows them and can work hard for that day because its a finite period. Make sure you are the role model for your team by staying positive, sharing goals, praise, and feedback.

I stay focused and motivated by always remembering the key objectives. Even when facing tight deadlines, keeping the key goal in mind helps me stay driven and focused on the prize. Sometimes, I say out loud, "I've got this!"

Whenever I’m facing stressful deadlines, I find that having something visual to focus on really helps keep me grounded and motivated. It’s almost like a mental anchor, reminding me why I’m pushing through. I remember once, during a particularly intense period, I created a canvas with the words “Be Your Best” boldly painted across it. It was simple, yet powerful. Those three words became my mantra because they embodied exactly what I needed to hear at that moment.