To prevent technical glitches from derailing your agenda, stay calm and have a backup plan ready. Start by ensuring all attendees know what to do if issues arise, such as switching to a phone call or using an alternative platform. Keep a copy of the agenda on hand, and be prepared to adapt by focusing on high-priority items if time is limited. Delegate tasks to other team members to help troubleshoot while you keep the meeting on track. Follow up with participants afterward to cover any missed points and maintain momentum despite the disruption.

Having encountered technical glitches during virtual meetings, which can be quite annoying yet expected, I take proactive measures to minimize disruptions and keep the agenda on track. Before the meeting, I ensure that all software and hardware are updated and conduct a test run to identify any potential issues. During the meeting, I prepare a backup plan, such as having an alternative platform ready or sharing key documents in advance. If glitches arise, I remain calm and quickly address them by communicating clearly with participants, summarizing points while troubleshooting, and encouraging discussion to maintain engagement. This approach helps ensure that the meeting remains productive despite any technical difficulties.

Take proactive steps before and during the meeting. Prior to the meeting, ensure that all participants have the necessary software installed and are familiar with the platform. Conduct a test run to check your internet connection, audio, and video quality. Prepare a backup plan, such as having a phone number or alternative platform ready in case of significant issues.