As an administrative manager, you have to juggle multiple tasks, deadlines, and requests from different stakeholders. How can you manage your time effectively and avoid stress and burnout? Here are some tips to help you prioritize, plan, and perform your duties with efficiency and confidence.
SMART stands for Specific, Measurable, Achievable, Relevant, and Time-bound. These are the criteria that help you define your goals and break them down into manageable steps. For example, instead of saying "I want to improve the team's communication", you can say "I want to implement a weekly report system for the team by the end of the month". SMART goals help you focus on what matters, track your progress, and celebrate your achievements.
Estabelecer meta SMART juntando com a Técnica POMODORO é para mim a melhor maneira de gerenciar o tempo. Podemos também , nortear nosso caminho para gerenciarmos nosso tempo com maestria da seguinte forma : Definir metas claras Criar uma lista de tarefas Usar técnicas de gest?o do tempo. Eliminar distra??es Agrupar tarefas semelhantes. Aprender a dizer n?o. Praticar o auto-cuidado Avaliar e ajustar regularmente:
Si bien, no fui gerente tuve una función parecida. PRIORIZAR la resolución de los problemas en base a su impacto en costos/beneficios. DELEGAR tareas que puedan ser controladas con facilidad y que la persona a cargo tenga un nivel de responsabilidad alto con motivación a cumplimiento de objetivos. A medida de lo posible, ESCUCHAR al personal para identificar el animo general, como así también gestionar y controlar la supervisión del sector productivo con el fin de generar proactividad. Estar PENDIENTE de la relación con los proveedores para interceder, de ser necesario, de manera efectiva ante conflictos. DESCANSAR adecuadamente. Realización de CHARLAS con personas que tengan responsabilidad para compatibilizar objetivos
A veces los objetivos a plantear no dependen de uno mismo, sino de diferentes stakeholders. Cuando es así, se pueden aplicar objetivos que al menos sean medibles en un período de tiempo determinado.
Sem dúvidas, a aplica??o da técnica SMART revela-se uma estratégia inteligente na solu??o de problemas. Em sequência, priorize suas tarefas com sabedoria, realize delega??es de forma responsável, mantenha organiza??o na gest?o do tempo e dos intervalos. Uma dan?a eficaz entre produtividade é pausas estratégicas, enquanto afasta distra??es. #Gest?oSMART
Metas smart e outros métodos s?o essenciais para esclarecer objetivos, assim divide as metas por etapas e por fun??es ajustando as arestas e melhorando os processos para um objetivo comum.
A calendar and a to-do list are essential tools for managing your time. They help you organize your schedule, allocate your resources, and avoid conflicts and distractions. You can use a paper or digital format, depending on your preference and convenience. The key is to update them regularly and review them daily. A calendar helps you visualize your appointments, meetings, and deadlines. A to-do list helps you list your tasks, prioritize them, and mark them as done.
The system I use is my calendar for time blocking (tasks, meetings, projects, etc.). I update my to-do list planner weekly; I edit and move things as needed through the week for "fires" that may arise, as they do, throughout the week. My to-do planner lists my meetings as well so I don't overstretch my time.
Avant d'utiliser un calendrier, il est possible d'utiliser la matrice d’Eisenhower ou matrice de gestion du temps. Elle permet entre autre de classer la tache en urgent ou non urgent.
Using a calendar for time blocking and a to-do list is essential for good time management. Prioritizing tasks and estimating the length of time to do each task also helps me to make good use of my time. Trying to work smarter with ongoing tasks and finding ways to streamline is also good practice.
No ramo empresarial todos queremos agilidade e nada melhor do que termos a gest?o do tempo, para podermos almejar os objetivos colocando prazo definidos para cada etapa do processo.
Using a calendar helps in managing the tasks better and.meet deadlines faster. You list tasks in terms of priorities, cross out any tasks completed and move on to the next tasks. A digital calendar can be useful in doing this or a paper one as well.
You don't have to do everything yourself. As an administrative manager, you have the authority and responsibility to delegate and outsource some of your tasks to others. This can save you time, energy, and money, as well as empower your team members and foster collaboration. Delegating and outsourcing are not signs of weakness or laziness, but of strategic thinking and leadership. You can delegate and outsource tasks that are routine, low-priority, or require specialized skills that you or your team don't have.
Delegating is the most undervalued resource a manager has. Surround yourself with people you can trust with key tasks and empower them to make decisions on their areas of expertise without having your approval. If you make the mistake of having your team run every decision trough you, you will pretty quickly be overwhelmed. If you feel you can't trust them to take care of things without your final nod, then you need to have some tough conversations with those team members :)
Delegating helps you get your work done while you empower your team to also achieve their own goals while they learn to take more responsibility. This improves their moral and gives them a sense of achievement. It also helps you to see how skillful your team is when it comes to time management and communication.
Savoir repérer une compétence chez une personne est important. Cela permet de déléguer la mission à la bonne personne. Si elle est motivée et compétence, alors déléguer s'avère payant.
Delegar implica confiar en el equipo que se maneja, y conocer las habilidades de los colaboradores para asignarles tareas en las que son buenos y les interesan.
If the budget allows, I think it is always great to have an Administrative Assistant. This assistant is able to complete tasks with minimal direction. Like, if this person can create A/R Invoices, make a list of all invoices that need to be created and send this list to the assistant. Other people in administration should be able to use this person for delegating tasks to. This way the people that get paid the higher wage are doing the higher wage type responsibilities. You don't want the Director of Finance creating invoices when they could be analyzing your budget for cost saving strategies.
Technology can be your ally in managing your time. You can use various software and applications to automate and streamline some of your processes and workflows. For example, you can use email templates, filters, and folders to manage your inbox. You can use online forms, surveys, and signatures to collect and process data. You can use project management, communication, and collaboration tools to coordinate and monitor your team's activities. Automating and streamlining can reduce errors, delays, and redundancies.
I am always looking for ways to streamline tasks, control emails by using folders to manage my inbox, and help others do the same.
Como disse em um artigo anterior vivemos numa constante esteira, n?o podemos ficar parados, temos que automatizar os processos, e outro ditado que comento sempre nada melhor do que o simples bem feito, sempre terá seu espa?o.
Managing your time is not only about doing more in less time, but also about doing it well and enjoying it. Taking breaks and recharging are essential for your mental and physical health, as well as your productivity and creativity. Breaks can help you relax, refresh, and refocus. Recharging can help you restore your energy, motivation, and passion. You can take breaks and recharge by doing things that make you happy, such as reading, listening to music, meditating, or exercising.
Additionally: ? Employ time-blocking methods to schedule distinct periods for tasks, ensuring concentrated work. ? Prioritize tasks by urgency and importance, applying methods like Eisenhower's matrix to manage them effectively. ? Foster clear communication by establishing expectations and deadlines, reducing interruptions and unnecessary meetings. ? Utilize productivity apps, automation tools, and communication platforms to streamline operations. ? Continuously evaluate and refine workflows to identify and rectify inefficiencies, bolstering productivity and time management.
En el loco mundo laboral actual.La presión por cumplir plazos, alcanzar objetivos y mantenernos competitivos puede llevarnos a descuidar nuestra salud y bienestar. Sin embargo, es crucial recordar que la productividad no se trata solo de trabajar más horas, sino de trabajar de manera inteligente y eficiente. El descanso no es un lujo; es una necesidad. La salud mental y física están ligadas a nuestra productividad. El estrés prolongado y la falta de descanso pueden afectar negativamente nuestra salud y la eficiencia en el trabajo. Tomar descansos regulares reduce el riesgo de agotamiento, ansiedad y enfermedades mentales. Conclusión, el descanso no es una debilidad, sino una estrategia inteligente para maximizar la productividad.
Une vraie pause permet de nourrir sa créativité. Une expo, un spectacle, un roman passionnant ou encore une balade en forêt. Rien de tel pour s’aérer l'esprit.
Precisamos de uma pausa na vida para realinharmos os pensamentos, recarregar as energias e nada melhor do que isso é estar com quem amamos e divertir com o que gostamos, isso faz parte da vida de um profissional também.
Managing your time is a skill that you can learn and improve over time. You can benefit from reading books, articles, and blogs on time management. You can also attend courses, workshops, and webinars on the topic. You can learn from your own experience, as well as from other administrative managers. You can ask for feedback, advice, and support from your peers, mentors, and coaches. You can also evaluate your performance, identify your strengths and weaknesses, and set new goals for improvement.
En mi opinión, la gestión del tiempo no solo se trata de técnicas y herramientas, sino también de una mentalidad proactiva. Establecer metas claras y ser consciente de cómo utilizamos nuestro tiempo diariamente es fundamental para el crecimiento profesional.
Be open to learning from others, don't be afraid to ask questions and grow from your mistakes. In a supportive role, learn the likes and dislikes of those you serve and how to best help them be productive.
Parte de mejorar es el manejo de stakeholders, anticiparse a sus necesidades para poder, así, focalizar el trabajo en lo que es valorado por la organización.
Agree with all topics raised - but most important is work smarter not harder. Take every opportunity to learn new ways / evolve to avoid stagnation and be relevant.