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Your team’s presentations are lackluster. How can you use presentation tools to improve them?

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You want your team to deliver engaging and effective presentations, but you notice that they often fall short of your expectations. They use boring slides, read from their notes, or fail to connect with the audience. How can you use presentation tools to improve their performance and boost their confidence? In this article, you will learn how to choose the right tools, design captivating visuals, interact with your audience, and practice your delivery.

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Mario Gilbert "Luc" Lucas

World-Class Operations Management Practitioner ?? | Proven leader in optimizing processes & driving sustainable growth.…
Noelia Lerda

Estrategias que transforman: acompa?o a líderes y equipos a ampliar su visión, desbloquear su potencial y dise?ar…

1 Choose the right tools

When looking to improve your team's presentations, the first step is to choose the right tool for your purpose, audience, and context. There are many presentation tools available, such as PowerPoint, Prezi, Keynote, Google Slides, and more. When selecting a tool, it's important to consider the message you want to convey and the story you want to tell, as well as the level of interactivity and engagement you want to create. Additionally, think about the format and style of your slides and visuals, the compatibility and accessibility of your tool with different devices and platforms, and the budget and time you have for creating and editing your presentation.

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Mario Gilbert "Luc" Lucas

World-Class Operations Management Practitioner ?? | Proven leader in optimizing processes & driving sustainable growth. Recognized for exceptional client impact & team collaboration. #managementconsulting
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My experience teached me a lesson. The presentation is you. The PowerPoint, Prezi , etc... are just an enhancer like a catalyst. Theres no best presentation tool i know but you can be more creative. I use a mixed platform of traditional hand-drawing and illustrating my point (i love to draw) and some slides with very clear and powerful images I use Prezi and PowerPoint and my hand drawn posters

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2 Design captivating visuals

The second step to improve your team's presentations is to design captivating visuals that support your message and capture your audience's attention. Visuals such as images, icons, charts, graphs, diagrams, animations, and videos can be used to create an impactful presentation. When designing visuals, ensure they are high-quality and relevant to the topic and tone. Utilize consistent colors, fonts, and layouts that enhance your brand and theme. Additionally, keep the visuals simple and clear to avoid clutter and distraction. Create contrast and hierarchy in order to emphasize key messages and guide viewers’ eyes. Animations and transitions should be used sparingly; only when they add value and meaning.

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Mario Gilbert "Luc" Lucas

World-Class Operations Management Practitioner ?? | Proven leader in optimizing processes & driving sustainable growth. Recognized for exceptional client impact & team collaboration. #managementconsulting
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My favorite topic, visuals! I like to draw and have passion of doing so ! Here are some tips from my own experience: 1. Make it relevant, the visual should be related to your message. 2. Make it bold, impactful and punchy. 3. Be sensitive to your audience. Culture, Gender, Color, Age, etc... 4. You dont have to be an artist. Make it simple yet clear. 5. Put some humor.

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Noelia Lerda

Estrategias que transforman: acompa?o a líderes y equipos a ampliar su visión, desbloquear su potencial y dise?ar soluciones con impacto | Coach en Liderazgo | Facilitadora de Equipos | Consultora Estratégica
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Menos es más. Es importante recordar que la presentación es un soporte visual para lo que estamos transmitiendo, tiene que complementar o servir de base para explicar pero no tener demasiada información escrita o estar sobrecargada de imágenes porque distrae la atención, se vuelve el centro y se pierde más de lo que se gana. Cuando hay que presentar datos, los gráficos son de gran ayuda, pero es necesario definir qué mostrar y con qué detalle para que sea rápido y ágil de entender. Tener en cuenta colores que signifiquen algo como por ejemplo, un semáforo si estamos hablando de indicadores.

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3 Interact with your audience

Interacting with your audience is the third step to improving your team's presentations. This could involve asking questions, conducting polls, inviting feedback, sharing stories, and using humor. To ensure success in this area, it's important to know your audience and tailor your presentation to their needs, interests, and expectations. Additionally, start with a hook that grabs their attention and sets the tone for your presentation. Through verbal and non-verbal cues, you can establish rapport and trust with your audience. Furthermore, encourage participation and dialogue by asking open-ended questions and acknowledging responses. Finally, use presentation tools that allow you to embed interactive elements and collect real-time data.

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Mario Gilbert "Luc" Lucas

World-Class Operations Management Practitioner ?? | Proven leader in optimizing processes & driving sustainable growth. Recognized for exceptional client impact & team collaboration. #managementconsulting
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As mentioned from my contribution above, YOU are the presentation. So here are some tips from my experience: 1. Be authentic 2. Smile a lot 3. Watch your posture and body language 4. Engage your audience, ask questions, my favourite is i let them stand up and put some dynamics. (I throw a squeezy ball and let the person catch) 5. Modulate your voice. 6. Make good eye contact without being creepy. 7. Enjoy the presentation!

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4 Practice your delivery

Polishing your team's presentations requires practicing your delivery. This includes your voice, body language, eye contact, gestures, and more. To do this effectively, plan and rehearse your presentation structure and script ahead of time. Record yourself and watch your performance to identify your strengths and areas for improvement. Additionally, seek feedback from others and incorporate their suggestions into your presentation. Furthermore, warm up your voice and body before the presentation and relax your nerves. Finally, adjust your delivery to the situation and the feedback you receive from your audience.

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5 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Your team’s presentations are lackluster. How can you use presentation tools to improve them?

1

2

3

4

5

1 Choose the right tools

2 Design captivating visuals

3 Interact with your audience

4 Practice your delivery

5 Here’s what else to consider

Team Facilitation

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Your team’s presentations are lackluster. How can you use presentation tools to improve them?

1

2

3

4

5

1 Choose the right tools

2 Design captivating visuals

3 Interact with your audience

4 Practice your delivery

5 Here’s what else to consider

Team Facilitation

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