Your team is struggling to stay on task. What are the best facilitation tools to keep them focused?

Pomodoro Timer : La technique Pomodoro est une méthode de gestion du temps qui consiste à travailler pendant une période de temps définie, généralement 25 minutes, suivie d'une courte pause. Les utilisateurs répètent cette séquence plusieurs fois, puis prennent une pause plus longue. Il existe de nombreuses applications de minuterie Pomodoro qui peuvent aider à maintenir la concentration en fournissant une structure de travail claire.

here are several facilitation tools you can use to help keep your team focused: -Agenda Setting -Time Management Tools -Use Visual Aids -Use Collaborative Online Platforms -Use Mind Mapping Software -Utilize Virtual Meeting Tools - Apply Agile Methodologies if applicable -Have Icebreakers and Energizers -Feedback Mechanisms

The definition of the "why" that lies at the origin of an enterprise is a very important step in laying the foundations of a common meaning for the group. It defines the company's reason for being. it must be clear and, with a view to understanding the sustainability of interdependence, it must include a positive and generative impact of common benefit (social and environmental). Many techniques can be used, the most important thing is that it arises from participatory work connected with individual purposes for an authentic and inspired result. I often work on symbolic facilitation using images and stimuli that are not necessarily rational to bring out even the most significant internal aspects that come from people's aspirations.

I can't stress enough but to starting with "why". If the team can identify(exhaustively), define and agree on the why, rest of the things automatically will fall into place; if not, at least the team will have 3Cs i.e. clear, concise and concrete reason or purpose for commencing an initiative.

Agenda should be aligned with the purpose of the meeting. Developing a chronological agenda with specific objectives in mind (what we want to achieve), allocating substantial time and tailoring it based on the team's context, orientation, arrangements etc. help to be on points and generate relevant discussions.

sharing a strategic vision, identifies the main activities, tasks and expected outcomes. Through dialogue and team participation, map out interdependencies to define a clear, actionable time plan and schedule. Using an agenda (or other available task management tools), proceed with the assignment of responsibilities and periodic monitoring of progress. also define a communication plan that includes feedback and follow-up meetings to adapt the program with current data and new updated findings. Create collaboration and shared area to stimolate creativity and problem solving process.

Il ne faut pas oublier le r?le du manager, son énergie, son dynamisme et son carisme qui communique à son équipe les valeurs qu'il porte.

Your agenda must not be ambiguous it must be one that the team can relate to. Make sure your team has a clear understanding of why they are coming together. Have your team members talk about their challenges and allow for solutions to be proffered.

in my experience, facilitation processes supported by visual means are very effective and successful and immediate. synthesizing concepts in schemes or narrating concepts through images and symbols allows you to activate non-rational resources that amplify the power of comparison and understanding of meaning while working with the group. Diagrams, chart and panels with visual signals for synthetic representations of data and measurements are ok, but also analogue images that convey the qualitative parts in a more direct way. all speed up and make the understanding process clearer

Usar herramientas de agilidad y sus soportes visuales nos pueden ayudar a ver el proceso completo, donde estamos, tareas pendientes, personas involucradas, pasos a seguir y otras variables que nos permiten mantener el foco y adecuar el ritmo a lo necesario

A picture says a thousand word, that's it! Instead of lines of texts, a visual representation surely boosts the understanding and cognitive retention of the message. Another way can be to use analogical comparison so the audience can relate the message with something they know. People can connect better with visuals. So, it's always a good idea to include diagrams, charts, pictures or graphical features which will make the presentation clean, concise and most importantly will grab the attention of the audience.

Trello, Notion or Monday could be great additions to the team. An easy and visual way of seeing where the team members are, improved resource management and project planning.

La técnica del sandwich no siempre es efectiva, ya que cuando el colaborador sabe que es comunmente utilizada, desde la primer parte positiva produce que deje de escuchar por la ansiedad que le produce que viene un tema en el que no se tuvo éxito. En mi experiencia es más efectivo si hay una situación que requiera de un feedback constructivo enfocarse en cuidar la autoestima de la persona, hacer un buen análisis de acusa raíz y ser muy propositivo con los siguientes pasos. El aceptar la falla como parte del proceso y crear un ambiente seguro son aspectos básicos.

A message well communicated but not understood fails the purpose. Feedback closes that loose end. Asking for feedbacks at every level is critical. Feedbacks are the prime source for Inspect and Adapt, continuous improvement and development. Short and frequent feedback loops help to remain on the right course. Various tools can be used for gathering feedback and retrospect on the work but key consideration to choose the right format or tools should be to generate interest, relevant and promote transparency while ensuring psychological safety for the team.

Es importante celebrar logros de manera frecuente, pero a veces, esto se hace difícil porque los objetivos están demasiado amplios. Cuando lleva mucho tiempo alcanzar un objetivo es fácil que se pierda el enfoque y la motivación. En ese punto lo ideal es revisar objetivos y definir hitos intermedios más peque?os que permitan celebrar logros en corto plazo, incluso diarios. Utilizar instancias de reuniones de avance para compartirlo, espacios virtuales colaborativos donde otros puedan felicitarlos, una campanita en una zona común para trabajo presencial, son solo algunas de las opciones. Lo ideal es que el mismo equipo dise?e su modo creativo de celebrar logros peque?os cada día, e incluso mostrar reconocimiento a otros.

Free writing is a reliable tool for deep reflection. It is important to be aware not only of the results of the work, but also of yourself in the process of work. After completing the work stage, answer yourself in writing 2 questions: 1. Who am I when I do this work. 2. What is my real work in this work. Try to answer yourself as honestly as possible. Then compare whether your answers match your inner self, which wants to realize its maximum potential.

Los espacios y momentos de reflexión, no sólo son algo muy valioso para el equipo, sino que además permiten a las personas estar enfocadas en el objetivo, identificar posibles desvíos del mismo (necesarios o no), y generan una oportunidad permanente de aprendizaje y crecimiento del equipo

It is important to consider the cause of the lack of focus or not being on task: lack of clarity, lack of direction, outside distractions or even just needing a break. Once the cause is determined, appropriate actions should be taken to mitigate. Lack of clarity is your responsibility, and should be addressed right away. Lack of direction requires a dialogue to determine what is holding members back. Outside distractions should be addressed with members to assess what is pulling them away, and possibly may require escalation to their superiors and higher to resolve priority issues. Breaks are very important in long meetings, to allow members to keep up with their daily tasks and give them space to process what the team is working on.

A mi me ha resultado reunir al equipo para tomar una pausa, solo eso, tomar un momento para hablar de cualquier otra cosa, tomar un respiro, reírse un rato…. He experimentado que luego el equipo regresa energizado, enfocado.

1. D'abord, identifiez la source du problème (lié à la difficulté de rester concentrer). 2. Ensuite, on peut établir un plan de match selon la source du problème. Idéalement, s'attaquer à la source du problème d'abord et en second lieu, incorporer des outils facilitateurs.