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Your team is struggling with conflicting priorities. How can you ensure deadlines are still met?

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When your team is mired in conflicting priorities, it can feel like an insurmountable challenge to meet deadlines. Yet, with strategic teamwork, you can navigate through the chaos and keep your projects on track. Understanding how to prioritize tasks, communicate effectively, and leverage each team member's strengths is crucial to overcoming these hurdles. Here's how you can ensure that your team's deadlines are met, even when priorities are pulling you in different directions.

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Asha Chauhan

Founder and President of Embrace Group (NGO), NEP Business Head and Advisor at Luneblaze, Trainer at Pinkishe…
Danish Yaseen

IT Project Manager || Strategic IT Partnerships || MSP || Client Service Delivery || Enhancing IT Operations || MS…

1 Assess Urgency

Firstly, take a step back and evaluate the urgency and importance of each task. This assessment allows you to prioritize work effectively. Create a matrix to categorize tasks based on their urgency and importance. Those that are both urgent and important should be tackled first. This process, often referred to as the Eisenhower Matrix, helps in making strategic decisions about where to focus your team's efforts. By doing so, you can allocate resources and time to projects that must be completed first, ensuring that critical deadlines are met.

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Asha Chauhan

Founder and President of Embrace Group (NGO), NEP Business Head and Advisor at Luneblaze, Trainer at Pinkishe, Educator, Teacher Trainer, Writer, Enthusiastic Learner
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Have an open and transparent conversation with your team members, when you observe them struggling with conflicting priorities. It can be an impediment in meeting deadlines. Encourage them to make a list of tasks and then prioritise them on the basis of urgency and importance. You can use the Eisenhower Matrix to organize tasks. You should also articulate consequences of not meeting deadlines successfully. The team members will get a clear picture, and work sincerely to complete tasks.

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2 Open Dialogue

Open communication is the linchpin of successful teamwork, particularly when priorities clash. Encourage your team members to voice their concerns and suggestions regarding workload distribution. This open dialogue fosters a collaborative environment where everyone feels heard and valued. It also enables the team to identify potential bottlenecks early on and brainstorm solutions collectively. Through effective communication, your team can realign its priorities and work cohesively towards meeting deadlines.

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Danish Yaseen

IT Project Manager || Strategic IT Partnerships || MSP || Client Service Delivery || Enhancing IT Operations || MS Project Management
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Communication plays a crucial role in a project success and especially when there's a conflict within a team. PM should empathically listen to team members so they can feel they're listened to.. Use weighted criteria for decision making and try to foster an open & safe communication environment where team members can come to the PM for conflict resolution without any hesitation!

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3 Delegate Wisely

Delegation is a powerful tool in managing conflicting priorities. By assigning tasks based on individual team members' expertise and current workload, you maximize efficiency and productivity. It's essential to be mindful of each member's capacity to avoid overburdening them, which can lead to burnout and missed deadlines. Trust in your team's abilities and delegate tasks that align with their strengths, ensuring that work is completed efficiently and on time.

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4 Monitor Progress

Keep a close eye on the progress of tasks and projects. Regular check-ins allow you to track whether your team is on schedule to meet deadlines. If you notice a project lagging, it's crucial to identify the cause and address it promptly. Monitoring progress also provides an opportunity to celebrate small victories along the way, which can boost morale and motivate your team to maintain momentum.

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5 Adjust Flexibly

Be prepared to adjust plans and reprioritize as new information emerges. Flexibility is key in a dynamic work environment where priorities can shift unexpectedly. When such changes occur, reassess the situation and adjust your team's focus accordingly. This agility enables your team to respond to new challenges without losing sight of the ultimate goal—meeting your deadlines.

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6 Support System

Lastly, never underestimate the importance of providing support to your team members. Whether it's additional resources, training, or moral support, ensuring that your team has what it needs to succeed is crucial. A supportive environment not only helps in overcoming immediate challenges but also builds a resilient team capable of handling future conflicts in priorities.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Your team is struggling with conflicting priorities. How can you ensure deadlines are still met?

1

2

3

4

5

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1 Assess Urgency

2 Open Dialogue

3 Delegate Wisely

4 Monitor Progress

5 Adjust Flexibly

6 Support System

7 Here’s what else to consider

Teamwork

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Your team is struggling with conflicting priorities. How can you ensure deadlines are still met?

1

2

3

4

5

6

7

1 Assess Urgency

2 Open Dialogue

3 Delegate Wisely

4 Monitor Progress

5 Adjust Flexibly

6 Support System

7 Here’s what else to consider

Teamwork

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