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Last updated on 2024年8月10日

Your project timeline just got unexpectedly shortened. How can you ensure your team stays on track?

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When you find out that your project's deadline has been moved up, it can send a wave of panic through the team. But fear not, because with the right administrative management strategies, you can navigate this challenge and keep your team on track. Ensuring that everyone understands the new timeline and what is expected of them is the first step. Communication is key, and you'll need to convey the changes clearly and effectively to avoid confusion and keep morale high.

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Ronie Oliveira Reyes

Administrador | Top Voice Gest?o Administrativa e Negocia??o | Lean Six Sigma | Mestre em Administra??o | Especialista…
Sheila Bulemi

Customer Executive Supervisor
Sandra Margarita Rodríguez Rincon

Directora de Abastecimiento | Gerente de Abastecimiento | Directora de Cadena de Abastecimiento | Directora de Compras…

1 Prioritize Tasks

In the face of a shortened timeline, prioritizing tasks becomes essential . You must evaluate the project scope and identify which tasks are critical to the project's success. It's about understanding the difference between what is necessary and what is nice to have. This may mean scaling back on features or focusing on the core functionality to meet the new deadline. Encourage your team to focus on high-impact tasks and set aside less critical activities that can be addressed later or even cut entirely if needed.

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Ronie Oliveira Reyes

Administrador | Top Voice Gest?o Administrativa e Negocia??o | Lean Six Sigma | Mestre em Administra??o | Especialista Gest?o de Servi?os e Suprimentos | Gest?o de Processos | Gest?o de Pessoas
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Os momentos de exce??o, que exigem uma revis?o das prioridades, podem servir para identificar a??es e tarefas que melhoradas ou até excluídas. Dizem que a necessidade é a m?e da inven??o. Ent?o, situa??es inesperadas ou fora do planejamento podem nos permitem refletir sobre as práticas, realinhando a eficiência operacional ou o foco de trabalho da equipe de maneira permanente. Assim, o que até pode come?ar como um estresse, se bem amadurecido, se transformará em oportunidade.

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Sandra Margarita Rodríguez Rincon

Directora de Abastecimiento | Gerente de Abastecimiento | Directora de Cadena de Abastecimiento | Directora de Compras | Gerente de compras | Directora de Poyectos | Supply Chain | Servicios Públicos | Sector Energético
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El cronograma es el gran aliado de un proyecto. Cuando resulta necesario acortar el plazo del mismo, lo primero es revisar las holguras, las actividades predecesoras y el alcance del proyecto. Solo asi se reconoce la necesidad de recursos de personal para lograr el objetivo ajustado a las nuevas posibilidades. En algunos casos se puede salir en vivo con las actividades críticas y principales y avanzar durante la estabilización con los ajustes que se requieran necesarios. Siempre ten en cuenta que "tanto análisis puede ser parálisis", así que avanza.

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Rafael Navarro Lava

Poeta lírico introspectivo, novelista y dramaturgo. Inglés, Castellano,Valenciano,Ruso,Alemán y Francés. TSP en administración y finanzas: Asesor fiscal en IRPF, financiero, controller, logística y BI y CRM.
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La organización es la clave, con funciones claras y definidas, pero con buena comunicación con el equipo y con control de tiempos. Para cada labor debe haber un tiempo concreto y razonable a un ritmo normal de trabajo para acabarlo y así ir finalizando fases del proyecto.

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Raquel Pontes

Professora|Biomédica Esteta|Analista Clínica|Mestra e Doutora em Biotecnologia|Saúde e bem - estar|Educa??o|Empreendedorismo
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Rever as metas estabelecidas é essencial, pois irá influenciar na prioriza??o de tarefas e aloca??o dos recursos E por que rever as metas ? é um passo essencial para garantir, que estamos no caminho certo e que nossos esfor?os est?o alinhados com os objetivos desejados.

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2 Reassess Resources

When a deadline shifts, reassessing your resources is crucial. You need to look at your team's current workload and determine if additional help is required. This could involve reallocating team members from less critical tasks to more urgent ones, or it might mean bringing in extra hands or resources. Consider the skills and strengths of your team members and assign tasks accordingly to maximize efficiency. It's also important to ensure that your team doesn't burn out by trying to do too much in too little time.

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Sheila Bulemi

Customer Executive Supervisor
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- In my experience, l will evaluate the project scope and identify critical tasks. Focus on high-impact areas that must be completed to meet the essential project objectives. - Communicate Clearly: Ensure that all team members are informed about the revised. client, timeline and understand the new priorities.

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Humberto Jose Correa Zu?iga

Gerente - Director - Experiencia en liderar empresas multinacionales, dedicado a negociar contratos y garantizar el cumplimiento de las leyes y regulaciones aplicables en todas las operaciones y transacciones.
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Esto es más común de lo que quisiéramos, pero debemos aprender a manejarlo. Cuando me ha pasado, he priorizado el proyecto más importante y urgente. Adicionalmente, he informado de la situación al equipo para que todos estemos en la misma página. Luego, he distribuido las tareas pensando en las fortalezas de los miembros del equipo. Para no olvidar: lo más importante y urgente es indelegable. Debes recordar que como Gerente eres el responsable de lo que produzca el equipo, además de que debes liderar con el ejemplo.

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Rafael Navarro Lava

Poeta lírico introspectivo, novelista y dramaturgo. Inglés, Castellano,Valenciano,Ruso,Alemán y Francés. TSP en administración y finanzas: Asesor fiscal en IRPF, financiero, controller, logística y BI y CRM.
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La función de RRHH debe conocer y analizar a cada trabajador diariamente. Y preguntar si los tiempos son buenos o excesivamente cortos de tiempo. Un trabajador feliz y descansado es un trabajador eficiente y con capacidad de observación para evitar riesgos laborales.

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3 Streamline Processes

Efficiency is paramount when time is of the essence. Take a close look at your existing processes and identify any bottlenecks or inefficiencies that could be slowing you down. Streamlining these processes might involve simplifying approval procedures , reducing the number of meetings, or adopting more agile work methods . Encourage your team to be proactive in suggesting improvements and be open to trying new approaches that could save time without sacrificing quality.

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AROUNA FANNY

Ingénierie Logiciel et Big Data || Management des Ressources Humaines & Business Partner | Formation Microsoft office 365 et POWER BI || Bient?t Ingénieur Data Scientist & IA
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Adoptez des outils technologiques comme Power BI pour analyser les données et optimiser la prise de décision. Ces outils peuvent offrir des insights précieux pour améliorer l’efficacité et la gestion du temps. Exemple Pratique : Imaginez une équipe RH utilisant Power BI pour visualiser et analyser les performances des employés. En identifiant rapidement les domaines nécessitant une attention immédiate, l’équipe peut réagir plus efficacement et ajuster les priorités en temps réel.

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Rafael Navarro Lava

Poeta lírico introspectivo, novelista y dramaturgo. Inglés, Castellano,Valenciano,Ruso,Alemán y Francés. TSP en administración y finanzas: Asesor fiscal en IRPF, financiero, controller, logística y BI y CRM.
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Una excelente manera de avanzar es comprobar si el trabajo se ha hecho bien, porque los errores te retrasan y retrasan el avance eficiente del proyecto. Si un muro está mal construido o una instalación eléctrica mal conectada o un documento mal rellenado, debe volverse a hacer todo desde el principio y no se puede avanzar. Y si se avanzase en estas condiciones el resultado sería ineficiente o hasta deficiente, lo cual conlleva riesgos para las personas y perdidas de tiempo a nivel documental.

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4 Communicate Clearly

Clear communication is more important than ever when dealing with a compressed project timeline. Make sure everyone on your team is aware of the changes and understands their role in meeting the new deadline. Regular updates can help keep everyone aligned and prevent misunderstandings. Use tools and platforms that facilitate quick and clear communication, and ensure that all team members feel comfortable raising concerns or questions as they arise.

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5 Monitor Progress

As you work towards the new deadline, it's vital to monitor progress closely. Implement a system for tracking task completion and milestones, and check in regularly with your team to ensure everything is moving forward as planned. Adjustments may be needed along the way, so be prepared to be flexible and make decisions quickly. Celebrate small victories to keep morale high and maintain a sense of momentum.

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6 Manage Stress

Finally, managing stress is an important part of keeping your team on track. Recognize that a shortened timeline can create additional pressure, and take steps to mitigate this. Encourage your team to take breaks and maintain a healthy work-life balance , even as they work hard to meet the deadline. Provide support where needed and be understanding of the challenges they face. A positive, supportive environment can go a long way in helping your team stay focused and motivated.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Adnan Afzal

Head of Administration & Assistant to CEO at Sigma Distributors Pvt. Ltd. & SigmaTec Solutions Pvt. Ltd.
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1: Communicate the changes to your team about the revised timeline. 2: Reprioritize tasks and focus on high priority tasks. 3: Assign tasks affectively to team members based on their strengths and workloads. 4: Monitor progress and organize daily or weekly meetings to track progress, address challenges, and adjust the plan as needed. 5: Keep stakeholders informed about the revised timeline and any changes to the project scope. By following these steps, you can help your team stay focused, motivated, and on track to deliver the project within the shortened timeline.

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Your project timeline just got unexpectedly shortened. How can you ensure your team stays on track?

1

2

3

4

5

6

7

1 Prioritize Tasks

2 Reassess Resources

3 Streamline Processes

4 Communicate Clearly

5 Monitor Progress

6 Manage Stress

7 Here’s what else to consider

Administrative Management

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Your project timeline just got unexpectedly shortened. How can you ensure your team stays on track?

1

2

3

4

5

6

7

1 Prioritize Tasks

2 Reassess Resources

3 Streamline Processes

4 Communicate Clearly

5 Monitor Progress

6 Manage Stress

7 Here’s what else to consider

Administrative Management

给文章评分

感谢您的反馈

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