Planning meetings are always a fun play for me like recently I've scheduled the Interviews for two leading positions and helped out my Program Manager. If you plan properly before scheduling it might be fun to play for you not Chao's.

My meeting schedules are never chaotic because I plan well. I am an organized person and love planning events. I use Google calendars to help me organise my schedule. Always do a weekly check on your schedule and also a day before the actual date.

Streamline meeting schedules by: Setting clear agendas to keep discussions focused. Limiting attendees to essential participants. Using scheduling tools to automate reminders and manage conflicts. These steps ensure efficiency and alignment in meetings.

Here at my top 3 tips: 1) Communicate clearly with all delegates and distribute information so everyone is on the same page. 2) Use a scheduling system where everyone has access and can see an overview for example, a shared calendar. 3) Keep to the agenda and timings - keep everyone on track and take minutes if necessary for follow up actions and talk points.

During our coordination meeting, we have set a detailed Agenda for every meeting. We will just put an update for the next meeting. So every person to report will just prepare a presentation and update the same template.