Your live event is in full swing with constant changes. How do you keep your teams informed?
Keeping your team informed during a live event with constant changes requires clear communication and quick adaptability.
When managing a live event, constant changes are inevitable, and keeping your team in the loop is crucial for success. Here’s how to ensure everyone stays informed:
How do you keep your teams informed during live events? Share your insights.
Your live event is in full swing with constant changes. How do you keep your teams informed?
Keeping your team informed during a live event with constant changes requires clear communication and quick adaptability.
When managing a live event, constant changes are inevitable, and keeping your team in the loop is crucial for success. Here’s how to ensure everyone stays informed:
How do you keep your teams informed during live events? Share your insights.
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To keep your teams informed during a live event with constant changes, establish clear communication channels. Use group chats or messaging apps to share updates quickly. Hold brief check-ins every hour to discuss any new developments and ensure everyone is on the same page. Assign a point person for each team who can relay information efficiently. Encourage an open atmosphere where team members can ask questions or share concerns. This way, everyone stays informed and can adapt to changes smoothly
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What works best during or in the lead up to a live event is a good instant messaging tool. Some requirements for this tool are - Intuitive mobile app since everyone is on the move. - Open without needing organisation login especially working with vendors or multi-company teams - Tag feature to get the attention of the concerned person who you need action from while keeping others in the loop Whatsapp ticks all the boxes for me. Additionally, it’s important to have SPOCs for each workstream otherwise too much information can cause chaos.
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Effective communication is the foundation of any successful team. It’s crucial to ensure that each team member understands their responsibilities and that updates are shared promptly and appropriately. Not every change needs immediate communication—adjustments affecting a session three days later can wait. Here’s how I manage communication: Daily Updates: ? Morning Meetings: Reinforce daily goals and address overnight changes. ? Recap Emails: Outline key goals for the following day(s). Immediate Communication: ? Team-Specific Text Threads: Strictly for business-related updates; separate channels for casual chats.
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The project manager and the showcaller would normally communicate changes, with the shoulder being the single point of contact for the crew via the comms headset system. A live Google Doc has proven really effective in terms of changes as well as Microphone numbers between the A1 and A2.
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Everyone always says effective communication is key, right? But how do we actually do it? For a live event, things change fast. We're using a mix of tools to keep everyone informed. - Must have a person dedicated for communication only -Have a dedicated chat channel for quick updates (WhatsApp Group & Walkie Talkies are must for bigger events) - Regular team meetings for the big picture (announce through walkie talkie or WA) - Shared document for important info. (Google Sheets with seperate space for changes only) The trick is to be clear and concise. No one wants information overload. Focus on what's essential and avoid unnecessary details. By staying connected and transparent, we can adapt to changes smoothly
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