Your ERP data security is at risk from a third-party vendor. How will you safeguard it effectively?

It is increasingly crucial to choose a provider with proven experience in computer security. Whether your company is more or less unknown in the market, you may have luck in which no hacker can repair and attack you. But if you have a known brand you can be sure that they will try and attack. And so, either you have a best-in-class provider when it comes to security, or you could be in big trouble. And don't hesitate to take all the security measures related to user login (password complexity, 2FA, etc.), because many times your weaknesses are there.

To safeguard ERP data security from third-party vendor risks, conduct thorough vendor assessments (using platforms like Diligent's Third Party Manager to assist) ensuring compliance with industry standards. Establish clear contracts with data protection clauses and implement strong encryption for data at rest and in transit. Limit data access through multi-factor authentication and role-based controls. Regularly audit and monitor the vendor’s security practices, ensuring robust data backup and recovery procedures. Minimize data sharing and ensure legal and regulatory compliance to protect sensitive information effectively.

One time at work, we faced a potential risk from a third-party vendor. Thorough vetting was our first line of defense. We conducted comprehensive security assessments, evaluating their policies and incident response plans. This process ensured they adhered to industry standards and had robust measures in place to protect our data integrity. By meticulously selecting vendors, we significantly reduced the risk of data breaches originating from external sources. Proper vetting is crucial to maintaining a secure ERP environment. #VendorVetting #DataSecurity #RiskManagement

Need to ensure the security mechanism implemented at vendor side and industry standard auditing process is in place before vendor selection.

Ao contratar uma consultoria de SAP, é fundamental se considerar a sua governan?a. A empresa contratada deve possuir processos bem definidos e uma estrutura organizacional que garanta a qualidade e eficiência dos servi?os prestados. A governan?a deve envolver a transparência na comunica??o e a presta??o de contas aos seus clientes. Por fim, mas n?o menos importante, devem ser analisados os valores da consultoria. Como é o seu comportamento junto ao mercado, junto aos seus colaboradores e ao público de maneira geral.

In my experience, contract clarity is vital. We once had to draft a contract with a new vendor, ensuring it explicitly stated their data security responsibilities and included provisions for regular audits. Defining the consequences of a data breach, including liability and remediation steps, was crucial. Clear, legally binding agreements act as a deterrent against negligence and provide a framework for recourse should a security incident occur. This transparency ensures all parties are accountable. #ContractClarity #DataSecurity #VendorManagement

Safeguarding your ERP data from risks posed by third-party vendors is crucial. Ensuring contract clarity is a key part of this process. Explicitly state that your organization retains full ownership of the data. Restrict the vendor’s use of your data to purposes explicitly outlined in the contract. By incorporating detailed security requirements into your contracts with third-party vendors, you can significantly mitigate the risks to your ERP data and ensure it remains secure.

Ironclad contracts = ironclad ERP security! Vague agreements with vendors are a recipe for disaster. Spell out data security obligations. A manufacturer tightened their contracts after a breach, requiring stricter access controls & hefty fines for non-compliance.

A clareza do contrato com fornecedores é fundamental para definir responsabilidades e expectativas em rela??o à seguran?a dos dados. Contratos devem incluir cláusulas específicas sobre prote??o de dados, conformidade com regulamenta??es de privacidade (como GDPR ou LGPD), e requisitos de seguran?a. Também é importante incluir acordos de nível de servi?o (SLAs) que detalhem as medidas de seguran?a a serem implementadas e as consequências em caso de viola??o.

Make a strong legal team to ensure contract covers in all aspects. If the company globally percent then ensure legal clause which is country specific

In Erp system you must need to consider user access right and related configuration. Also in case of use third party module need to take care how data access with proper access and record rules management.

Implementing strict access control measures is critical. For example, we assigned user permissions based on the principle of least privilege, ensuring users only had access to necessary data. Regular reviews and updates of these permissions helped adapt to role changes. Multi-factor authentication (MFA) added an extra layer of security. Trends show that robust access control is essential in preventing unauthorized access to ERP systems, thereby protecting sensitive data effectively. #AccessControl #MFA #DataProtection

Implementing stringent access control measures is essential for safeguarding your ERP data from risks associated with third-party vendors. Clearly define user roles and the permissions associated with each role. Ensure that users have the minimum level of access necessary to perform their duties. Implement segregation of duties to prevent any single user from having control over all aspects of a critical process. Require the vendor to implement MFA for accessing your ERP system. This should be clearly stated in the contract. Include provisions for device verification to ensure that access is only granted from authorized devices.

Há uma linha tênue entre a seguran?a e performance. Ao meu ver, ter certeza sobre como criar grupos de seguran?a que dê ao usuário final acesso às informa??es que ele precisa para desempenhar seu papel na companhia, é crucial. Sobre o fato de se ter dados confidenciais nesse conjunto de informa??es, é necessário que se crie alguns dispositivos contratuais para que a consciência de quem acesse tais informa??es seja alertada e que se evite, a qualquer custo, compartilhar informa??es sensíveis como senhas, identifica??es únicas, dentre outras informa??es.

Fortress around your ERP! Lock down data access. Apply "least privilege" - users only see what they need for their job. A healthcare provider used this principle to restrict vendor access to patient data, reducing risk. In SAP, you can use SAP Access Control | SAP IAG tools which comes with strict Access Risk Analysis and Mitigation Control process.

Continuous monitoring is vital for promptly detecting and responding to suspicious activities. We employed real-time security solutions that alerted us to potential threats, enabling swift action. Regular updates to security software and timely patch applications ensured protection against new vulnerabilities. Monitoring extended to our third-party vendors, maintaining high security compliance. This proactive approach kept our ERP system secure. #ContinuousMonitoring #RealTimeSecurity #ERPProtection

Continuous monitoring is vital for ensuring the ongoing security and integrity of your ERP system, especially when third-party vendors are involved. Use SIEM solutions to aggregate and analyze log data from across your ERP system in real-time. Deploy IDS to monitor network traffic and detect suspicious activities. Use UEBA tools to identify abnormal behavior patterns that may indicate a security threat. Identify and prioritize monitoring of critical assets and data within the ERP system. Define the types of security events and incidents that need to be monitored, such as unauthorized access attempts, data exfiltration, and privilege escalations.

O monitoramento contínuo das atividades dos fornecedores é essencial para detectar e responder rapidamente a quaisquer anomalias ou tentativas de viola??o. Solu??es de monitoramento de seguran?a, como sistemas de detec??o de intrus?o (IDS) e sistemas de preven??o de intrus?o (IPS), devem ser implementadas para fornecer visibilidade em tempo real sobre o tráfego de dados e atividades suspeitas. Logs de auditoria detalhados também devem ser mantidos e revisados regularmente.

We can choose vendor and sign contract by reading all terms and conditions but for me continuously monitoring is highly important if they are providing services, using, storing data in a right manner what agreed initially. This is a realtimecheck and to take action promptly if found anything suspicious.

Answering from ERP - SAP S/4HANA perspective Double the defense for your S/4HANA data! Encryption at rest & in transit protects even if other controls fail. A manufacturer encrypts all data with SAP HANA's built-in features, adding an extra layer of security for sensitive financial information from vendors.

A criptografia de dados é uma medida fundamental para proteger informa??es sensíveis do ERP, tanto em transito quanto em repouso. Utilizar protocolos de criptografia fortes, como AES-256, para codificar dados ajuda a garantir que apenas partes autorizadas possam acessá-los. Certifique-se de que todas as comunica??es entre sistemas e fornecedores sejam criptografadas utilizando SSL/TLS para evitar intercepta??es.

Answering from ERP - SAP S/4HANA perspective Security breaches? Don't panic, act! Fortify your S/4HANA with a tested incident response plan considering vendor security. A company, alerted by a vendor breach, leveraged their pre-defined plan to swiftly isolate the compromised access point within S/4HANA. This minimized data exposure and allowed for faster remediation. Regular drills ensure your team can execute the plan flawlessly under pressure.

Desenvolver e implementar um plano de resposta a incidentes é crucial para mitigar os danos em caso de uma viola??o de dados. Este plano deve incluir procedimentos claros para identificar, conter, erradicar e recuperar-se de incidentes de seguran?a. Além disso, é importante realizar testes regulares do plano de resposta a incidentes e treinar a equipe para garantir uma rea??o rápida e eficaz.

Data masking can be implemented for sensitive data and can be allowed to view the data only to the right user only. Algorithm are in place for data masking.

By following below steps we can minimise the risk- A) Check the vendors in terms of their security practices and compliance, including track record. Strong data protection clauses in the agreement. Limit vendor access to relevant data and use role-based controls. B) Encrypt all sensitive data. Regular audit and monitoring of activities by vendors. Staff and vendors must be trained on data security. C) Keep a data breach plan current. Ensure vendors are compliant with required standards with proof. D) Implement a third-party risk management program eg:- Maintain continuous monitoring of the activities of third parties to promptly identify and respond to any anomalous behavior.