Use a traffic light system to communicate effectively as this also gives you room to action the task. Ask the people who you support when they give you a task, to advise of the colour based on the "urgency" below. 1) Red - important - must be done now and actioned. This takes priority. 2) Yellow - semi urgent but you have some time. 3) Green - needs to be done but not urgent. By communicating the above, you will be able to prioritise your task list effectively and move the needle to get the tasks done.

- Merge similar tasks (e.g., check email and messages simultaneously) - Simplify reporting using templates, dashboards, or automation tools. - Establish clear communication channels for task assignments and feedback.

Lo mejor al principio del día es hacer un breve repaso por las tareas pendientes y segmentar las tareas importantes de las tareas urgentes. De esa manera podemos crear una lista de prioridades ordenadas jerárquicamente de lo primero que debemos a atender a lo que puede esperar. También es importante hacer uso de las herramientas a nuestro alcance para reducir el tiempo que empleamos en cada tarea. Si, por ejemplo, sabemos que debemos enviar determinado formato de correo cada día a nuestros clientes, lo mejor es crear una plantilla de correo para esa actividad. Al mismo ejemplo del envío de correo se puede a?adir el uso de IA para crear borradores de forma rápida.

Use scheduling apps to automate routine tasks wherever possible. Group similar tasks, like responding to emails or updating records, to maintain focus and minimize the time lost in switching between activities.

To cut out redundancy in your daily admin tasks, start by reviewing your current processes to identify repetitive actions and areas for improvement. Implement automation tools for routine tasks like data entry or scheduling, which can significantly free up time. Standardize your workflows with templates for common documents to reduce the time spent on creation and formatting. Prioritize your tasks by using a task management system that helps in organizing responsibilities and deadlines. Delegate tasks when possible, leveraging team strengths to distribute workloads efficiently. Finally, regularly assess your systems and processes to ensure they remain streamlined and effective, making adjustments as needed to maintain productivity.