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Your colleague is not following proper storage procedures. What can you do to resolve the conflict?

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If you work in manufacturing, you know how important it is to follow proper storage procedures for raw materials, finished products, and equipment. Not only does it ensure quality, safety, and efficiency, but it also prevents waste, damage, and loss. But what if your colleague is not following these procedures and causing problems for you and your team? How can you resolve the conflict without escalating it or damaging your relationship? Here are some tips to help you handle this situation.

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SATYENDRA KUMAR

Manager Project Control
Abhijit R Ghotane, , PMP?

Global Leader In | Engineering | Program Management | Manufacturing | Tech Innovation | People | GCC | Inspirational…

1 Identify the issue

The first step is to identify the specific issue that your colleague is not following the proper storage procedures. Is it because they are unaware, careless, or defiant? What are the consequences of their actions for you, your team, and the company? How does it affect your work performance, safety, and morale? Be clear and specific about the problem and its impact, and avoid making assumptions or judgments.

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Gaurav Singh

Results-Driven Production Manager | 15 Years in Paper Manufacturing | Skilled in Process Optimization | Proven Leadership in Paper Manufacturing Operations |Enhancing Efficiency and Quality in Paper Manufacturing.
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Address the issue with your colleague privately, expressing concerns about improper storage procedures. Ask for their perspective and collaboratively propose solutions. Emphasize the importance of following procedures for team efficiency. Provide relevant resources and involve supervision if needed. Consider team training to reinforce proper procedures. Document concerns professionally and maintain a positive approach throughout the resolution process.

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Steve Albhai

ICT Manager at Alevers Bros Ltd
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Make them aware of the situation at hand before you give them an assignment as this will make work flow easily with out any hiccups in the office.

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2 Communicate respectfully

The next step is to communicate respectfully with your colleague about the issue. Choose an appropriate time and place to talk to them, preferably in private and when you are both calm and focused. Use a friendly and professional tone, and avoid blaming, accusing, or criticizing them. Explain the issue from your perspective, using facts and examples, and express how you feel and what you need. Listen to their side of the story, and try to understand their point of view and their reasons for not following the proper storage procedures.

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SATYENDRA KUMAR

Manager Project Control
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This is the correct way to resolve this conflict as someone may be egoistic to accept infront of junior or other colleagues.

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Steve Albhai

ICT Manager at Alevers Bros Ltd
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Communication makes things easier It makes one to be assisted with ease. It will make one know where he or she has an issue to execute the work given.

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3 Seek a solution

The third step is to seek a solution that works for both of you and the company. Avoid imposing your own solution or demanding that they change their behavior. Instead, ask them for their input and suggestions, and brainstorm ideas together. Try to find a common ground and a win-win outcome that meets both of your needs and expectations, and that aligns with the company's policies and standards. Agree on the specific actions, timelines, and responsibilities that each of you will take to implement the solution.

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Steve Albhai

ICT Manager at Alevers Bros Ltd
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This makes one to be at per with the Company policies and guidelines partaining the work done. One is able to do his or her part in the organization and follow the right procedure and rules in place as per the company.

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4 Follow up and monitor

The fourth step is to follow up and monitor the progress of the solution. Keep in touch with your colleague and check in regularly on how they are doing and how the solution is working. Give them positive feedback and recognition when they follow the proper storage procedures, and offer them support and assistance if they encounter any challenges or difficulties. If the solution is not working or the issue persists, revisit the previous steps and make adjustments as needed.

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Steve Albhai

ICT Manager at Alevers Bros Ltd
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Makes one to be the best in being a solution dispenser as for the challenges for the work given. tasks become easy to execute.

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5 Escalate if necessary

The fifth step is to escalate the issue if necessary. If you have tried all the previous steps and your colleague is still not following the proper storage procedures, and the problem is affecting your work quality, safety, or efficiency, you may need to involve a higher authority. This could be your supervisor, manager, or human resources department, depending on the severity and scope of the issue. Explain the situation to them, and provide evidence and documentation of your attempts to resolve the conflict. Ask them for their guidance and intervention, and follow their instructions.

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6 Maintain a positive relationship

The sixth step is to maintain a positive relationship with your colleague. Even if you have resolved the conflict or escalated the issue, you still have to work with them and cooperate with them. Therefore, it is important to keep a respectful and professional attitude, and avoid holding grudges, resentment, or hostility. Focus on the positive aspects of your colleague and your work, and appreciate their strengths and contributions. Try to build trust and rapport with them, and communicate openly and honestly. By doing so, you can prevent future conflicts and improve your work environment.

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Steve Albhai

ICT Manager at Alevers Bros Ltd
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This makes you to excel as your network determines your net worth. The energy you put in propels you to greater heights to success as a team for Together everyone achieves more. Team work is key when you succeed.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Abhijit R Ghotane, , PMP?

Global Leader In | Engineering | Program Management | Manufacturing | Tech Innovation | People | GCC | Inspirational and Moticational Speaker | GCC | Poet and Singer | Family Man |
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Need to provide proper guidelines as per organisation and audits from certification perspective. Provide checks and automation to the processes

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Your colleague is not following proper storage procedures. What can you do to resolve the conflict?

1

2

3

4

5

6

7

1 Identify the issue

2 Communicate respectfully

3 Seek a solution

4 Follow up and monitor

5 Escalate if necessary

6 Maintain a positive relationship

7 Here’s what else to consider

Manufacturing

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Your colleague is not following proper storage procedures. What can you do to resolve the conflict?

1

2

3

4

5

6

7

1 Identify the issue

2 Communicate respectfully

3 Seek a solution

4 Follow up and monitor

5 Escalate if necessary

6 Maintain a positive relationship

7 Here’s what else to consider

Manufacturing

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