Wow, this is a great one! I always perceived this could happen so when I sign up new clients, I tell them: 1. Any of us can reschedule 24 hours before the meeting. 2. Reschedules should not exceed more than 3 times. 3. Stick to the same time slot to minimize to and from communication. Example: 10 to 11 AM on every Monday. This has helped me keep reschedules below 5% in my business.

Politely but firmly communicate how frequent rescheduling affects your time and the quality of service you can provide. Frame it as an issue of efficiency rather than a personal inconvenience. Establish and share your meeting policies upfront. This might include a certain number of allowable reschedules, a cutoff time for changes, or specific times/days you are available. Make sure these policies are clear, so your clients know what to expect. If the client needs to reschedule, offer a couple of alternative time slots to show flexibility, but make sure you maintain control over your calendar. This prevents your schedule from being constantly rearranged and helps them understand your time is valuable.

When a client frequently changes meeting times, address it politely yet firmly. Start by 1. Acknowledging their busy schedule and expressing your commitment to their success. 2. Then, set clear expectations: “To ensure productive discussions, it’s important for both of us to stick to scheduled times. Let’s agree on a time that works best for you.” Offer a calendar tool or propose a firm rescheduling policy. 3. If it persists, suggest consolidating meetings or offering written updates. 4. Effective boundaries maintain professionalism while showing respect for both parties’ time, ensuring a mutually beneficial relationship without compromising your workflow.

What I learnt from my 15years It exp, leading around 100 member team, below are few tips I would share: 1. At times if its happening, then no problem. But let this not become habit. 2. Proactively time shoudl be choosen which works for all. 3. Before setting meeting, confirm client availability. And prior to meeting, keep getting confirmation on availability. 4. Apply a train model if behaviour is repeting. That if we miss this meeting, then next will happen in upcoming week, and we will not be avable to discuss particular item, which delays entire process by 1week. If inefficiency is there in system, then consequences would come. But it can be handled effectively, with coordination & care. Thanks.

Last-minute meeting changes can throw everything off, but I’ve learned the importance of setting clear boundaries while staying professional. I’ll politely explain how constant rescheduling impacts my workflow and offer limited alternatives that fit my schedule. It’s about balancing flexibility with maintaining respect for both our time.