Your IT assets are all over the place. What's the best way to get them under control?

Identifying your IT assets according to your business goals and strategy is the first step. Based on the assets, you can then define, and categorize the assets based on the characteristics and significance of the assets.

Es necesario implementar una (Base de Datos de Gestión de Configuración), o CMDB que posea un repositorio integral de toda la información que abarque todos los elementos de configuración del entorno comprometido. Estos elementos de configuración pueden ser tanto activos físicos (como hardware y dispositivos) asi como los activos lógicos (como software, aplicaciones y sus interdependencias). De esta manera la CMDB no solo captura los detalles técnicos de los activos, sino también las relaciones y las dependencias entre ellos.

I would agree that defining your assets and their importance is key, but the first step for me is discovery... item six in this list talks about using Asset Management software (and I would go a step further and say that e-discovery is paramount to the success of any Asset Management solution) and I would argue that this is first... know what you have and fill any gaps with institutional knowledge to create a source of truth to under pin everything else.

Reaching a common definition of what an IT asset is as well as aligning roles and responsibilities towards the IT asset are key activities before you start tackling the IT asset. That will be the key foundation to define your IT asset management strategy.

the first step in gaining control over dispersed IT assets is to comprehensively define what these assets are. This includes not only tangible assets like hardware and software but also intangible assets like licenses, data, and network resources. It's crucial to categorize these assets based on their type, purpose, and criticality to the organization's operations, which aids in understanding their individual impact and the holistic view of the IT infrastructure. This detailed and categorized inventory creates a foundation for effective asset management, ensuring that all assets are accounted for and their roles within the IT ecosystem are clearly understood.

there are many tool available now to do this. we will need to go step wise. 1. get records of all your assets 2. Make a system / inventory record for all of this 3. design a simple system to keep record of where / who is it allocated till what time 4. Maintain the system going forward

Inventorying your IT assets involves creating a detailed and up-to-date register of all IT-related resources within the organization. This process should capture essential information such as the location, user, condition, performance metrics, and maintenance history of each asset. Utilizing asset management software or tools can greatly facilitate this process by automatically tracking and updating the status of assets, ensuring that the inventory remains current and accurate. This comprehensive inventory not only provides visibility into the existing IT landscape but also aids in strategic planning, risk management, and budgeting.

Zuerst sollte man definieren, welche Asset-Typen im Unternehmen verwendet werden. Das Konzept für die Abbildung bzw. Zentralisierung geh?rt definiert, bevor Ger?te willkürlich in ein neues System importiert werden. Im Anschluss geh?rt für jede Asset-Type der Lifecycle besprochen, um jederzeit einen aktuellen Status der Assets zu haben.

Although inventory management helps to keep track of known assets, IT Asset Discovery has a wider scope and helps to actively search and identify previously unknown assets and incorporate them into the system. This way it helps to improve security by identifying unknown devices in the network, reduces cost, and optimize the ITAM process by making sure that all assets are being tracked.

A computer inventory must be done as automatically as possible. Manual surveys will be conducted on part of the park. Especially on those that are consistent in terms of volume.

A very good way to optimize asset management in the BAU is implementing asset update management routines and protocols as part of the IMACD happening either at the Service Desk, Remote Teams or in the Field. Once you have established a control over the daily updates it will help you to maintain CMDB integrity for both hardware and software assets in your organization, optimizing licence management, loaner management, leasing and overall device lifecycle management,

Optimizing your IT assets requires analyzing the inventory to identify underutilized resources, redundancies, and opportunities for consolidation or upgrade. This process should focus on aligning IT assets with business needs, ensuring that each asset is contributing effectively to organizational goals and eliminating or repurposing those that are not. Regularly reviewing and adjusting the IT asset strategy based on changing business requirements, technological advancements, and asset performance data is crucial for maintaining optimal efficiency and cost-effectiveness. This continual optimization ensures that the IT infrastructure is not only meeting current needs but is also scalable and adaptable for future demands.

The knowledge of its computer park makes possible: - homogenization; - facilitates savings; - monitoring; - support for resilience; - ...

Para poder alinhar os ativos de TI com as necessidades do negócio, devemos primeiro entender e identificar a necessidade do mesmo. Com softwares de gerenciamento de ativos conseguimos monitorar em tempo real o uso dos equipamentos, rastreando o hardware que está ou n?o defasado, os softwares mais ou menos utilizados, as licen?as que est?o ou n?o para serem vencidas, e a utiliza??o correta dos recursos de rede da empresa. Nunca utilize como controle planilhas de preenchimento manual. Elas nunca v?o apontar a necessidade em tempo real da empresa, estará sempre defasada e sujeita a falhas humanas a respeito de preenchimento de informa??es.

After obtaining a comprehensive inventory, the next step is to optimize IT assets. Remove duplicates, redundancies, and obsolete items to free up resources. Consolidate or migrate assets to efficient platforms. Align assets with business needs, prioritizing allocation to the right users and teams. This optimization process ensures streamlined IT operations, reduces unnecessary expenses, and enhances overall efficiency. Regular reviews and adjustments based on evolving business requirements further contribute to sustained IT asset optimization.

Monitoring your IT assets is a crucial ongoing process that involves regularly tracking their performance, usage, and health to ensure they are functioning optimally and securely. This includes implementing tools and systems for real-time monitoring, which can provide alerts for issues such as system failures, security breaches, or hardware malfunctions. Effective monitoring also involves analyzing usage patterns and performance trends, which can inform decisions about maintenance, upgrades, or decommissioning, and helps in predicting future needs and potential challenges. This proactive approach to asset management not only prevents disruptions and maximizes asset lifespan but also enhances the overall efficiency and security.

Nunca dependa de utilizar planilhas ou documentos que sejam de preenchimento manual para registrar seus ativos de TI. Além de aumentar o risco de falhas humanas em quest?o de preenchimento de informa??es, n?o cumpre com o real requisito e significado da palavra "monitorar", que nos tempos de hoje deve ser em tempo real.

You need to have effective monitoring in place, with respect to your IT infrastructure. To ensure the effective operation of the individual IT components and their interaction between other IT components. You also need to effectively manage details on the operational state, location, etc., requirements of the IT equipment. Including equipment being disposed of. IT equipment monitoring examples include: - Age of hardware, End of live support date - Software licenses, versions and end of support date. - Replacement hardware requirements, e.g. UPS battery end of life estimate and model of the replacement battery(ies). - Configuration details, e.g. service accounts, monitoring, backup processes, etc., to clean up after an IT retirement.

Monitoring IT assets is crucial for maintaining control over their performance, availability, and security. Utilizing tools like dashboards, alerts, and analytics helps in early detection and resolution of any functional or security issues. This proactive monitoring not only ensures asset health but also aids in measuring and improving their value and ROI. Ivanti Neurons for ITAM stands out as an effective solution in this regard, offering comprehensive monitoring capabilities that enable real-time tracking and management of IT assets.

Em proteger os ativos de TI, devemos pensar em todas as vertentes que envolvem o patrim?nio físico e digital. Quanto a usuário: O que devemos fazer para assegurar a seguran?a do usuário e a seguran?a dos ativos contra o mesmo? Quanto aos dados, aos softwares, ao hardware etc. Muitas vezes devemos fazer as perguntas certas que nos levem a obter a solu??o certa. Seguran?a nunca é demais e atribuir custo a um dado é difícil. E muitas empresas, infelizmente devido a um ataque cibernético bem sucedido ou problemas de má gest?o dos dados, acabam descobrindo que tais dados perdidos eram essenciais para o negócio. E mesmo que a perda n?o seja tanto, há um custo de tempo e dinheiro muito maior para identificar e mitigar prejuízos do que evitá-los.

Securing your IT assets is a critical aspect of asset management, essential for protecting sensitive data and ensuring the integrity of your IT infrastructure. This involves implementing robust cybersecurity measures such as firewalls, anti-virus software, intrusion detection systems, and regular security audits to safeguard against threats and vulnerabilities. Additionally, it's important to establish strict access controls and user permissions, ensuring that only authorized personnel have access to critical assets and information. Regularly updating and patching software and hardware, along with conducting employee training on security best practices, further strengthens the defense against potential cyber attacks and data breaches.

Securing IT assets is a paramount challenge, requiring protection against unauthorized access, misuse, or theft. Implementing robust security measures like strong passwords, encryption, firewalls, and antivirus is essential. Additionally, backups and recovery plans are critical. Access control and identity management play key roles in regulating permissions based on roles. Ivanti Neurons for ITAM aids significantly in this process, ensuring assets are not only secure but also compliant with relevant laws and regulations. It's an invaluable tool for maintaining comprehensive security across IT assets.

This is not the last, but the first step. Today, it is hard to imagine following a computer park manually. Especially if its dimensions are significant in the organization.

Remember you will need to upgrade, replace, retire your IT equipment over time. So, you need to have effective processes in place to record these changes. For example, bad management of: - Warranty details can result in you overpaying hardware support extension costs. - Licence details may result in over payment for licences, or fines, etc., for under payment. - Replace components, Would make it difficult to undertake timely and effective replacements. - Monitoring, patching, backup, disaster recovery processes. Resulting in operational and related issues. - Dependencies between applications/ services. Resulting in an inability to scope the impact of issues, migrate applications/ services to new locations, etc.