You want to maximize meeting outcomes. How can you engage all team members to actively participate?

To maximize meetings, I advocate beginning with end in mind when creating your meeting agenda. Consider these questions: What is the purpose of the meeting? What do I want my team members to think about this meeting? What actions do I want team members to do after this meeting? How do I want my team to feel after this meeting? Answering these questions helps to ensure you have a meeting agenda that is outcomes focused.

To maximize meeting engagement, I often use these additional strategies: Set Expectations for Participation: I make it clear from the start that everyone's input is valued and expected, encouraging team members to prepare and feel responsible for contributing. Rotate Leadership: I regularly rotate who leads the meeting or different sections. This keeps things fresh and helps everyone feel a greater sense of ownership and involvement. Follow-Up on Contributions: After someone shares an idea or solution, I make a point to acknowledge it and ask follow-up questions. This reinforces that their input is appreciated and encourages further participation.

Es clave compartir la agenda con anticipación. Esto permite que los miembros del equipo se preparen y lleguen con ideas ya pensadas. Además, promueve diferentes formas de participación: invita a que cada persona comparta sus perspectivas, fomenta el uso de dinámicas de trabajo en equipo o incluso herramientas digitales para quienes prefieren contribuir de manera escrita. Crear un espacio donde todos se sientan cómodos para participar hará que las reuniones sean más productivas y enriquecedoras.

Si quieres que los asistentes participen en tus reuniones, conviérteles en especiales Estrategias prácticas para lograrlo: ?? Pídeles directamente qué esperas de ellos en cada reunión ?? Asígnales una tarea previa ?? Compárteles un objetivo a lograr en la reunión ?? Hazlos co-organizadores ocasionalmente ?? Pregunta feedback para optimizar reuniones