You need to share internal company updates. What’s the best way to get everyone on board?

Something we need to remember: communication is multi-directional. Consider how to deliver the information AND how to provide opportunities for questions & feedback. Depending on the size of the company, think about the various opportunities to share the message. If the news is exciting, your best option may be to share the news in your own voice, whether it is a voice note, a recorded video or a live webinar. If your company is large, the questions and feedback could be managed within each team. When the news is about a challenge, think about how you would want to first hear the information yourself, and choose accordingly to communicate the message to all employees. How you communicate is often heard louder than what you communicate.

For seamless internal communication, use tailored tools. Employ email for official announcements, ensuring reliability. Foster real-time discussions via platforms like Slack. Centralise information on the intranet for easy access. Conduct live video updates for face-to-face communication. Utilise project management tools to organise tasks visually. Implement employee feedback surveys for insights, fostering two-way communication. This approach ensures effective communication, keeping the team informed and onboard with company updates.

Effectively sharing internal company updates is crucial for keeping all team members informed, engaged, and aligned with the organization's goals. Choose the Right Communication Channels Craft a Clear and Compelling Message Utilize Visuals Highlight Achievements and Milestones Encourage Two-Way Communication Schedule Regular Update Meetings Incorporate Employee Stories Ask for Input and Suggestions Follow up on the update with additional resources, if necessary By implementing these strategies, you can ensure that internal company updates are well-received, understood, and embraced by all team members.

There’s nothing like human interaction. Even when using email for formal company communication, waterfall the updates through lower level managers so that it reaches the employees in a more personal manner.

There are a lot of channels you can use: from intranet blog posts and announcements to direct emails, mobile notifications and messages. You have to take into consideration your audience in order to choose and use the proper channel.

Successful communication is essential in the active business world of today. It ensures that your audience will understand your content without difficulty and saves time. Effective communication requires avoiding jargon, speaking simply and directly, and offering important background. A modest but important step that can have a big impact on the professionalism of your material is reviewing.

No one likes long emails or presentations or over-communication about updates & I guess a successful leader must be clear & concise about the “WHY” behind the update & failure in explaining it will cause further confusion & resistance to the change or update at the team level.

I use the DISC model to express updates clearly. Firstly, I write/say what the essence - the core message- is. Then, I expand with a few relevant facts to give context, point out why it's essential, and, if applicable, what results it will bring. Then, I provide more context for those who need more information to accept the message. If it is an email, I choose the title to convey the essence, and it is extremely short. If a response or feedback is expected, I need to emphasize the deadline.

- Clarity is Key: Keep updates concise, avoiding lengthy emails or irrelevant presentations. - Simple Language: Use straightforward and direct language, steering clear of jargon and acronyms. - Focus on Main Points: Highlight key information without unnecessary details to maintain engagement. - Context is Crucial: Provide ample background, especially for new projects, policies, or changes. - Proofread: Ensure error-free communication by thoroughly proofreading and editing before sharing.

You have to get to the point as quickly and as accurately as possible. Important people don’t have time to listen to long winded speeches or pitches, so don’t make them.

I agree , it’s very easy for the mind to deviate from a presentation or meeting if it is not made into an engaging and interactive one . Asking the audience to drop messages in the chat window related to the presentation , taking feedback , triggering participation via voting games or just having a tool to allow the audience to participate anonymously- all this will lead to greater success in sharing updates and getting feedback.

My ??secret: interactive presentations & gamification strategies. This transforms traditional communications into a dynamic participatory experience for all employees. Example: blend of visuals, interactive tools, motion videos, fun text .. ??Reminder: Not everyone will necessarily agree or be on the same page.

- Interactive Approach: Shift from one-way broadcasts to engaging conversations with your team. - Visuals and Stories: Use visuals, stories, and examples to illustrate key points for better understanding. - Ask Questions: Foster interaction by posing questions, encouraging team feedback and input. - Acknowledge Contributions: Appreciate and recognize your team's achievements, creating a positive atmosphere. - Fun Elements: Integrate polls, quizzes, or games to add an element of enjoyment and make updates memorable.

Ensure your internal updates are not just informative but also captivating. Incorporate interactive elements, such as polls, Q&A sessions, or multimedia content, to keep your audience engaged. This approach makes the communication more dynamic and encourages active participation, fostering a sense of involvement among your team members.

The right time is important. E.g., When a milestone is achieved, the communication should be made sooner rather than later to achieve maximum impact and sense of achievement Depending on the message, should add how those updates impact the future and everyone’s role in that

- Segmentation is Key: Avoid spam by tailoring updates to specific team segments based on roles, needs, and interests. - Personalization: Create email lists, chat groups, or video channels for different departments, projects, or locations. - Organize with Tags and Filters: Use tags, filters, or categories to streamline information and help team members find updates relevant to them. - Efficient Communication: Ensure updates are targeted, keeping the content meaningful and engaging for each segment of your diverse team.

Take the time to grasp the diverse preferences and needs of your audience. Segment your communication to cater to specific groups, ensuring it speaks directly to them. Infuse a personal touch by addressing individual concerns or showcasing team victories. This not only nurtures a culture of inclusivity but also elevates engagement. Much like personalized experiences in consumer interactions, effective internal communications hinge on making each team member feel acknowledged, valued, and seamlessly connected to the overarching story.

Sending the message to the right person is important not every message should be discussed with each and every one. Based on the roles and responsibilities of the personnel the level details could be included.

You’ll also want to take advantage of feedback through a feedback mechanism and this approach will certainly help achieve that, you want to share information to the right sets of people who need to know. So by prioritizing and personalizing you’ll learn from the update you want to share.

When I worked in Consero Global in Bengaluru, my possible/prospective promotion news was spread to everyone, since I was being considered. Employees got jealous of me & started commenting on me/ harassing me at work place during office hours. This led to poor work culture at Consero Global. Some company updates need to be kept confidential.

Also you could create an internal Google site and connect it to GA4 in this way you will have more metrics to evaluate the usage and access to the shared information. :)

- Follow-Up is Vital: Don't just share updates; follow up to gauge impact and effectiveness. - Utilize Analytics Tools: Track open rates, views, reactions, comments, and questions using analytics tools. - Feedback Mechanisms: Employ surveys or feedback forms to gather qualitative insights from your team. - Monitor Performance and Behavior: Keep an eye on team performance, behavior, and satisfaction post-updates for holistic evaluation. - Data-Driven Adjustments: Use collected data and feedback to adapt and enhance your communication strategy, ensuring continuous improvement.

After you execute your communications strategy, you must seek out feedback to determine if it was effective. The first and clearest way to do this is to check if your Call To Action was completed by the majority of recipients. In terms of the effectiveness of your communications, consider analytics of your communication mechanism (especially if you used email and can check metrics), or surveys to see if it was clear, easy-to-access, understand. Always ask what changes you can make as a communicator to improve the effectiveness of future communication.

Action whispers, "Just begun," but progress thrives on follow-up's drum. Measures taken, seeds are sown, then nurtured, watched, till goals are fully grown.

Ensure effective communication by following up and evaluating impact. Use analytics, surveys, and feedback forms to monitor engagement metrics and team responses. Assess changes in performance, behavior, or satisfaction post-updates. Continuously refine your strategy based on collected data and feedback.

Everyone will never be on board. That is a pipe dream. The best you can do is communicate well and hope everyone understands your rationale.

Effective communication is crucial when it comes to engaging with your employees. It is important to be clear, concise, and relatable in your communication style. Transparency is key, as it shows your respect for your employees and keeps them well-informed. Don't hesitate to communicate updates, even if you are unsure about the next steps. Just be honest, open, and provide clear instructions on where and when they can find answers to any questions they may have. It is essential to avoid a dictatorial approach when communicating with employees, as this can lead to disengagement. Instead, show your employees that you value their input and keep them updated regularly. By doing so, you will gain their trust and ensure they stay informed. ??????

Timing matters – sharing updates when your audience is most tuned in maximizes their impact. Tailor your tone to suit the nature of the news, striking that perfect balance between professionalism and relatability. Boost information retention with visual aids. Adopt feedback and create spaces for discussion, encouraging a dynamic exchange. And, always remain adaptable; tweak your approach based on evolving needs. It's more than just sharing updates; it's about cultivating a dynamic and inclusive communication space.

Utilize a combination of channels such as email, internal messaging platforms, and intranet. This ensures that employees receive updates through their preferred communication channels.

I find it easy to communicate when all contents are broken down into "bullet points". They do not have to be real bullet points but well-structured ideas allocated logically. My habit is often to focus on one idea in each point or paragraph. The target audience would find it easier to follow and minimise the risk of "lost in the magnitude of content".