You need to communicate with your team, but you're not in the same location. What tools should you use?

When we need to Communicate with Team by Remotely, we need to Chat App like Team, Telegram, WhatsApp Social Media plate which is very easy way to communicate with team.

When deciding on the best chat app to use it is important to consider the level of communication required. If it's urgent communication that needs to be kept simple WhatsApp is an efficient tool. In case further integrations are required, it's better to look at chat apps within the environments you are already using. As an example, Microsoft Teams has seamless integration with other Microsoft tools like OneDrive and Office. Slack offers integration with various other tools like Deputy, Trello. A bigger picture consideration can provide quality features in the simplest of tools.

Started with Slack, moved to Discord, never looked back. The UI is easier and the voice chat options feel more seamless. If not Discord, I'd say WhatsApp is enough to create multi-million dollar businesses.

There are several tools you can use to communicate with your team when you're not in the same location: 1. Video conferencing platform:Tools like Zoom, Microsoft Teams, Google Meet, or Skype allow you to have face-to-face meetings, share screens, and collaborate in real-time. 2. Messaging apps: Slack, Microsoft teams or Discord are great for instant messaging 3. Email: For more formal communication or for sharing documents and updates, email remains a reliable option. 4. Project management tools: Tools like Trello, Asana, or Jira help teams organize tasks, track progress, and collaborate on projects. Choosing the right combination of tools depends on your team's needs, preferences, and the nature of your projects.

One thing I found useful that sometimes people will be part of conversation but feel shy to react and it's totally natural. Thanks to Microsoft teams they introduce Virtual Avatar which let you create your own avatar and you can put your thoughts in meeting without being forced to show yourself in camera. Also Teams Virtual meet is also a great way to connect team that works in different locations.

Video conferencing excels as the optimal tool for remote team communication when team members are geographically dispersed. Unlike text-based communication, it offers face-to-face interactions, cultivating connection and engagement. Visual cues and expressions minimize misunderstandings. For example, during a video conference, team members can share screens for presentations, ensuring clarity in visual communication. The real-time nature of video conferencing allows for immediate feedback, making discussions more dynamic and effective. This tool bridges the gap between remote team members, creating a virtual environment that closely simulates in-person interactions, cultivating collaboration and maintaining a strong team bond.

We often use video conferencing as a means of connecting and working together. It engages more senses than just written text or telecommunication does and because our team is dispersed, we rely on it as the preferred option for communicating.

Technology serves as an enabler for effective teamwork by providing collaboration platforms, project management tools, and communication channels. These technological solutions break down physical barriers, allowing teams to collaborate seamlessly across different locations and time zones. - Microsoft Teams - Google Meet - Zoom

Video chat is always my first choice if we can't meet in person, a conversation is more than just the words from each other's mouth, it's also the feeling from each other's facial expression and body language, you could feel each other's feeling during the conversation much easier. Sometime it can even make a difficult conversation less stressful and more efficient.

Project management software is an ideal tool for remote team communication when team members are geographically dispersed. An exemplary platform is Asana, which offers centralized communication channels, task assignment features, and progress tracking. With project management software, teams can collaborate seamlessly, accessing a shared workspace for updates, discussions, and document sharing. This centralized hub ensures that all team members stay informed about project status, deadlines, and individual responsibilities. The transparency and organization provided by project management tools improve collaboration, streamline workflows, and keep everyone aligned towards common goals, making it an essential tool for remote team coordination.

Trabalhando com esse tipo de software foi possivel aprimorar a forma de apresentacao das etapas e acompanhamentos dos projetos trabalhados, um grande desafio é ainda torna los cada vez mais user friendly para que todos os envolvidos possam participar de forma mais efetiva, hj consigo ter clareza no projeto apresentado e suas etapas, como gestor de alguns projetos consigo ter uma boa visao de multiplos projetos ao mesmo tempo e seguindo um mesmo padrao o que facilita e aumenta a escalabilidade.

With the use of project management software, distant teams can interact via discussion boards, file sharing, task tracking, and real-time updates on centralised platforms.

You use whatever tool is most appropriate to the nature of the communication. In reality you probably use multiple tools. The web conference software is just the top layer - but other collaboration tools can be incredibly useful to share and develop ideas, draw things, brainstorm etc. Get creative - if you can’t be in the room then the communication needs to be inclusive, stimulating and productive

Trello ha cambiado y marcado el camino del trbajo sin necesidad de constantes monitoreos, teniendo en tiempo real progrosos o desvíos a ser corregidos para asegurar el cumplimiento del objetivo planteado.

Two key learnings here: a.) Storage works only when someone organises it. Otherwise, it's a garbage bin which is never emptied. b.) Try to see storage as an active sharing location, not as a passive hard drive. You get the best out of your team when you work together on the documents, give them all editor-rights to your google doc which you shared with them.

Video message , even to explain simple task record a video instead of writing email. Also having too many meetings can kill your productivity, if you record video this would help

Cloud storage services such as Google Drive, excel in facilitating remote team communication for geographically dispersed members. With seamless document sharing and collaboration features, team members can access shared files from anywhere. Real-time editing enables simultaneous work on documents, promoting efficient collaboration. The cloud storage model ensures centralized, accessible, and up-to-date information, reducing version control issues. This tool revolutionizes remote communication by providing a centralized repository for important documents, cultivating collaboration, and ensuring everyone stays synchronized, regardless of their location.

O armazenamento na nuvem oferece uma maneira conveniente e acessível de armazenar, compartilhar e acessar dados pela Internet. Existem várias plataformas de armazenamento na nuvem disponíveis, cada uma com características específicas.

Cloud Storage has become an indispensable component of modern-day collaboration and file management, revolutionizing the way teams store, share, and access their documents. Some significance and benefits of cloud storage are 1. Universal Accessibility 2. Automatic Syncing across devices 3. File sharing simplified 4. Scalable storage solutions 5. Backup and disaster Recovery 6. Cost efficiency, version control and collaboration. As Businesses continue to embrace digital transformation, cloud storage plays a pivotal role in shaping more efficient and dynamic work environments.

I generally use teams and zoom for communication purposes and it works great with me and my friends for a long period and it is very helpful for us both as a group and a team of friends

There are a few tools that I personally like to use when communicating with teams or Candidates. If it is an interview or meeting, then Google meets works well. During the day between office hours, I utilize Whatsapp for urgent messages. However if a communication needs to be sent but only necessary to read during office hours, I then send an email. It is important to respect individuals personal time and space after hours. Work life boundaries must be respected for effective communication.

Few key rules would be: 1. Be professional 2. Be respectful towards one's & other people's time. 3. Know what's your tasks & ensure they are timely done before you communicate with other stakeholders. 4. Be precise 5. Be proactive

- **Slack**: Slack is an instant messaging platform that lets you chat, call, and share files with your team. You can create channels for different topics, projects, or teams, and integrate with other tools like ClickUp and Jira1. - *Zoom*: allows you to hold meetings, webinars, and presentations with your team. You can also record and store your sessions, and use features like screen-sharing, polls, and breakout rooms2. - **Microsoft Teams**: a collaborative communication tool that integrates with other Microsoft products. They can help you by: - Improving your team's collaboration and productivity - Reducing communication gaps and delays - Enhancing your team's engagement and morale - Saving time and money on travel and office expenses

I use Trello to share the most important information of the business and clients. Then Slack to communicate with clients. And Loom to share information on a tutorial mode.

For effective communication with a remote team, several tools are essential. Video conferencing platforms like Zoom or Microsoft Teams enable face-to-face interactions, cultivating a sense of connection and engagement. Project management software such as Asana or Trello helps organize tasks, track progress, and facilitate collaboration. Cloud storage services like Google Drive or Dropbox allow seamless document sharing and real-time collaboration. Chat apps like Slack or Microsoft Teams offer instant communication, enhancing quick information exchange. Combining these tools creates a comprehensive communication ecosystem, promoting collaboration, transparency, and efficient remote team coordination.

Don't worry too much about the tool - it's more important that team members are using the tool correctly. Often people tend to default to a single tool to fit all communication needs. So, for example, they will start sending chat messages via email, or they will write long-formal communications on a chat. One common MISUSE people make with Live-video calls is to deliver a message without engaging with the audience. Being online at the same time is an amazing opportunity to collaborate, to get instant feedback or to ask questions. Just like we have meetings where we as "this could have been an email" the same applies to live video calls: "this could have been a video"

Remote work has many benefits, such as better concentration on projects and allocating time for reflection. However, it creates a huge distance between teams, making it harder to harvest ideas and build connections. For me, the best way to manage this is by using a project manager to keep track of each property and communicate for mid-term and short-term matters. The rest can be handled through chat, but mostly calls. Feeling the person and connecting with them is more important than losing time chatting. We have lost a lot in the way we communicate. For me speaking is the fasest an best, and the time we spend sending messages and waiting for replies is huge.

Minha vivência em gest?o de equipes e projetos mostrou que a estratégia de comunica??o precede a ferramenta. Uma vez que o gestor, o gerente de projetos, defina as partes interessadas ele pode prever os modos mais adequados de estabelecer a comunica??o inclusive utilizando diferentes ferramentas para diferentes demandas, por exemplo: equipes remotas podem ter uma rotina de comunica??o formal com reuni?es recorrentes e pré agendadas ao tempo que as comunica??es diárias e circunstanciais, em tempo real, ocorrem por meio de outras plataformas.

Há um software muito interessante chamado REDMINE no qual podem ser criados projetos, os quais podem ser dembrados em tarefas atribuídas aos colaboradores. Dentro da tarefa s?o registradas todas as a??es e informa??es importantes, assim como o percentual executado. Assim, o gerente e os demais membros da equipe podem ter informa??es em tempo real.