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You have multiple deadlines to meet. How do you keep your motivation up?

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Meeting multiple deadlines can be challenging and stressful, especially if you have to juggle different tasks, priorities, and expectations. How do you stay motivated and productive when you have so much on your plate? Here are some tips to help you cope with multiple deadlines and keep your motivation up.

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Uzoma Ibeanu ????????

Water Treatment & Sustainability Management | Erasmus Mundus Scholar '23 (MESD) | PMP-Certified Project Manager |…
Jay Pantha

Solar Sales Manager
Daniel Collado Tizón

Especialista en Comunicación Corporativa | Digital Storyteller | Fundador y COO en Occam

1 Break down your goals

One of the first steps to managing multiple deadlines is to break down your goals into smaller and more manageable chunks. This will help you plan your time, track your progress, and avoid feeling overwhelmed by the big picture. For each deadline, identify the main deliverables, the steps required to complete them, and the estimated time and resources needed. Then, create a realistic schedule that allocates time for each task, as well as some buffer time for unexpected issues or revisions.

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Pawan Chabra

Content Marketer | Content Strategist | Long Form B2B Writer | Views Personal
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Break tasks into smaller, achievable goals Prioritize tasks based on urgency and importance, Set rewards for completing milestones and establish a structured work schedule with designated breaks. Cultivate a positive mindset, focusing on progress rather than perfection Seek support from colleagues or mentors when needed.

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2 Prioritize your tasks

Another key step to managing multiple deadlines is to prioritize your tasks according to their urgency and importance. This will help you focus on the most critical and valuable tasks first, and avoid wasting time on low-priority or trivial tasks. A simple way to prioritize your tasks is to use the Eisenhower matrix, which categorizes tasks into four quadrants: urgent and important, important but not urgent, urgent but not important, and neither urgent nor important. You can then tackle the tasks in the first quadrant first, schedule the tasks in the second quadrant for later, delegate or outsource the tasks in the third quadrant if possible, and eliminate or minimize the tasks in the fourth quadrant.

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Daniel Collado Tizón

Especialista en Comunicación Corporativa | Digital Storyteller | Fundador y COO en Occam
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"Done is better than perfect". Jamás debemos olvidar esta máxima en el entorno profesional. Esto no quiere decir que hayamos de minusvalorar la calidad del trabajo entregado en pos de llegar cómodamente al deadline. Significa que debemos ser conscientes del delicado equilibrio que cada tarea del proyecto requiere. No podemos dedicar tiempo excesivo a determinadas tareas que no lo requieren simplemente por ofrecerle más cari?o. Debemos eficientar los procesos de desarrollo de contenidos entendiendo el valor de cada tarea y por ende el tiempo que debemos dedicarle y la importancia y prioridad de cada una de ellas. Elaborar un diagrama de Gantt siempre es una muy buena recomendación para poder ver cómo esas tareas se solapan en el tiempo.

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3 Communicate effectively

Communication is essential when you have multiple deadlines to meet, as it can help you clarify expectations, align with your stakeholders, and resolve any issues or conflicts. You should communicate regularly and clearly with your clients, managers, team members, and anyone else involved in your projects, and keep them updated on your status, progress, and challenges. You should also communicate your needs and boundaries, and ask for help or feedback when necessary. Communication can also help you build rapport and trust with your stakeholders, and motivate you to deliver high-quality work.

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Daniel Collado Tizón

Especialista en Comunicación Corporativa | Digital Storyteller | Fundador y COO en Occam
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Uno de los procesos en los que más tiempo se pierde es en el "back and forth" con el cliente o con los compa?eros de trabajo. En muchas ocasiones los clientes me preguntan por los tiempos de ejecución de un proyecto y les respondo con los tiempos por nuestra parte, indicándoles que donde más se puede retrasar la entrega es en la toma de decisiones por su parte. Cuando el cliente está indeciso, cuando hay múltiples portavoces... todo esto afecta al feedback y hace perder tiempo, entre tareas y con moodificaciones sin sentido. Saber guiar al cliente y al equipo, que todo proceso se vaya cerrando conforme a un calendario y comunicar con claridad son cuestiones fundamentales para entregar a tiempo y con los mejores resultados.

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4 Reward yourself

One of the best ways to keep your motivation up when you have multiple deadlines is to reward yourself for your achievements and efforts. Rewards can be anything that makes you happy, such as a treat, a break, a compliment, a hobby, or a celebration. Rewards can help you reinforce positive behaviors, boost your mood, and reduce stress. You should reward yourself not only when you finish a deadline, but also when you complete a milestone, overcome a challenge, or improve a skill.

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Daniel Collado Tizón

Especialista en Comunicación Corporativa | Digital Storyteller | Fundador y COO en Occam
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Habrá quien recuerde cómo cuando viajabas con Ryanair y llegabas a tiempo a tu destino, sonaban unas fanfarrias felicitando a la tripulación y poco menos que soltaban confetti en el avión. Seamos como Ryanair y démonos unas palmaditas en la espalda cuando cumplamos los plazos. Felicitemos al equipo e incluso anotemos todas las entregas que se han realizado de forma exitosa y a tiempo. Este es el mejor modo de mantener al equipo motivado y de que no olvidemos la importancia de los deadlines, por un lado para mantener los procesos lo más eficiente posible y por otro para tener a los clientes contentos y que sigan confiando en nuestras capacidades y nuestros servicios.

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5 Take care of yourself

Last but not least, you should take care of yourself when you have multiple deadlines, as your physical and mental health can affect your motivation and performance. You should make sure that you get enough sleep, eat well, exercise regularly, and hydrate yourself. You should also practice some stress management techniques, such as meditation, breathing exercises, journaling, or talking to someone. Taking care of yourself can help you prevent burnout, improve your focus, and enhance your creativity.

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Uzoma Ibeanu ????????

Water Treatment & Sustainability Management | Erasmus Mundus Scholar '23 (MESD) | PMP-Certified Project Manager | Leading Global Evergreen Sustainability Solutions for Water Security
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Staying positive is key at all times. So, it is necessary to cultivate a positive mindset. Celebrate small victories, learn from setbacks, and avoid negative self-talk. Surround yourself with supportive colleagues or friends.

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Daniel Collado Tizón

Especialista en Comunicación Corporativa | Digital Storyteller | Fundador y COO en Occam
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Voy a comentar aquí otro ejemplo curioso al respecto. El de los mangakas, autores de manga japoneses. Tanto la industria del manga como la de la animación nipona son extremadamente exigentes en cuanto a las entregas, lo que requiere de sprints exagerados y de dedicación casi completa a la profesión. Puede parecer absurdo pero son infinidad los profesionales del manganime que han fallecido o caído muy enfermos por extenuación. Por ello, cuídate. El cuerpo y la mente. Come bien, descansa, medita, disfruta de tus hobbies y oblígate a procrastinar de vez en cuando para liberar las ideas. El pensamiento lateral es un gran aliado ;D

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6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Jay Pantha

Solar Sales Manager
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First: I don't refer to it as a "Dead Line" because I won't cease to exist after that date. It's simply a date-line, not a deadline. I prefer to think of it as such. Second: Prioritise tasks based on their long-term and short-term significance, and negotiate date-lines where possible. Depending on whether the date-line or the outcome is more crucial, it may yield better results to focus on quality rather than rushing to meet a predefined date-line. This doesn't justify procrastination or making excuses, but it suggests that, there are practical problems and they should be acknowledged and addressed practically. Thanks

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Uzoma Ibeanu ????????

Water Treatment & Sustainability Management | Erasmus Mundus Scholar '23 (MESD) | PMP-Certified Project Manager | Leading Global Evergreen Sustainability Solutions for Water Security
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Another helpful thing to do is to visualise success. Imagining the satisfaction of completing your tasks and meeting your deadlines. Visualization can boost motivation and keep you committed.

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You have multiple deadlines to meet. How do you keep your motivation up?

1

2

3

4

5

6

1 Break down your goals

2 Prioritize your tasks

3 Communicate effectively

4 Reward yourself

5 Take care of yourself

6 Here’s what else to consider

Content Development

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You have multiple deadlines to meet. How do you keep your motivation up?

1

2

3

4

5

6

1 Break down your goals

2 Prioritize your tasks

3 Communicate effectively

4 Reward yourself

5 Take care of yourself

6 Here’s what else to consider

Content Development

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感谢您的反馈

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